Sap Idoc-1

SAP IDOC Tutorial: Definition,
Structure, Types, Format & Tables

Scott Livingston November 5, 2022
What is an IDOC?
IDOC is simply a data container used to exchange information
between any two processes that can understand the syntax and
semantics of the data.
In other words, an IDOC is like a data file with a specified format

which is exchanged between 2 systems which know how to interpret
that data.
IDOC stands for ” Intermediate Document”
When we execute an outbound ALE or EDI Process, an IDOC is

created.
In the SAP System, I DOCs are stored in database. Every IDOC has a
unique number(within a client).
In this tutorial you will learn:
What is an IDOC?
Structure of an IDOC
IDOC Types
What is a Segment?
What is Extension IDOC type?
IDOC Views
Partner Profiles
Port
:
The Outbound Process
The Inbound Process
Key Features
IDOCs are independent of the sending and receiving

systems.(SAP-to-SAP as well as Non-SAP)
IDOCs are based on EDI standards, ANSI ASC X12 and EDIFACT.
In a case of any conflict in data size, it adopts one with greater
length.
IDOCs are independent of the direction of data exchange
e.g. ORDERS01: Purchasing module: Inbound and Outbound
IDOCs can be viewed in a text editor. Data is stored in
character format instead of binary format.
Structure of an IDOC
:
The I doc structure consists of 3 parts –
1. The administration part(Control Record)- which has the type of

idoc, message type, the current status, the sender, receiver etc.
This is referred to as the Control record.
2. The application data (Data Record) – Which contains the data.
These are called the data records/segments.
3. The Status information (Status Record)- These give you
information about the various stages the idoc has passed
through.
You can view an I-DOC using transaction WE02 or WE05
As seen the screenshot above IDOC record has three parts Control,
Data and Status. Let’s look into them in detail – Control Record
All control record data is stored in EDIDC table. The key to this
table is the IDOC Number
It contains information like IDOC number, the
direction(inbound/outbound), sender, recipient information,
:
channel it is using, which port it is using etc.
Direction ‘1’ indicates outbound, ‘2’ indicates inbound.
Data Record
Data record contains application data like employee header info,

weekly details, client details etc
All data record data is stored in EDID2 to EDID4 tables and
EDIDD is a structure where you can see its components.
It contains data like the idoc number, name and number of the
segment in the idoc, the hierarchy and the data
The actual data is stored as a string in a field called SDATA,
which is a 1000 char long field.
Status Record
Status record is attached to an I-DOC at every milestone or

when it encounter errors.
All status record data is stored in EDIDS table.
Statuses 1-42 are for outbound while 50-75 for inbound
IDOC Types
An I DOC Type, (Basic) defines the structure and format of the
business document that is to be exchanged. An IDOC is an instance
of an IDOC Type , just like the concept of variables and variables
types in programming languages. You can define IDOC types using
WE30
What is a Segment?
A Segment defines the format and structure of a data record in I-
DOC. Segments are reusable components.
:
For each segment SAP creates
Segment Type (version independent)

Segment Definition (version dependent)
Segment Documentation
The last 3 characters is the version of the segment
Definitions keep changing as per the version but the segment type
remains the same.
Transaction:WE31
What is Extension IDOC type?

An IDOC is of 2 types:-
1. Basic
2. Extension
:
SAP provides many a pre-defined Basic IDOC Types which can not
be modified. In case you want to add more data to these restricted
basic type you may use an extension type. Most of the times you will
NOT use extension.
:
Documentation
Each IDOC are thoroughly documented in transaction WE60
Message Type
A message represents a specific type of document that is
transmitted between two partners Ex. Orders, orders responses,
invoices etc
An idoc type can be associated with many message types
Also, a message type can be associated with different idoc types.

Transaction WE81
:
IDOC Views
An IDOC type can be used for more than one message type, which
results in IDOCs containing more fields than required for a particular
message type.
IDOC views are used to improve performance in generating IDOCs to
ensure only the relevant segments are filled with data. IDOC Views
are important only for Outbound Processing.
:
Partner Profiles
A partner is defined as a business partner with whom you conduct
business and exchange documents
In the partner profile of a partner that we exchange Idocs with, we

maintain the parameters that are necessary for exchanging the data.
The transaction used is WE20.
:
Port
The port defines the technical characteristics of the connection
between your SAP system and the other system you want to transfer
data with (subsystem). The port defines the medium in which data is
exchanged between the 2 systems.
There are different types of ports. The 2 most commonly used are
the TRFC ports used in ALE and File ports which EDI uses.
For TRFC ports we have to give the name of the logical destination
created using SM59.
When using file port you can specify the directory where the IDOC
file should be placed. The other system or the middleware will pick
up the file from here. The Function module can be used to generate
a file name for the idoc. While Testing you can use “Outbound file” to
specify a constant file name. The tab “outbound trigger” can be
used to supply information if we want to trigger some processing on
:
the subsystem when an idoc is created at this location. We have to
specify the command file name and the directory which has to be
run.
This is so CONFUSING!
Let’s understand the process of creating an IDOC with an example –
Whenever a Purchase Order (PO) is created we want to send

the IDOC to a vendor.
The PO is sent in the form of an IDOC to the vendor (partner).
That partner has to be EDI enabled in that system. SAP should
realize that it could send doc to this vendor electronically.
The PO sent as an outbound idoc by the customer will be
inbound idoc for the vendor. The SAP system on the vendor’s
side can process this to create an application document (a sales
order) on their system.
Quotation, RFQ, PO, SO, Invoice, delivery note etc are some of
the commonly exchanged documents through IDOC
:
The process of data transfer out of your SAP system is called the
Outbound process, while that of data moving into you SAP system
is called Inbound process. As a developer or a consultant who will
be involved in setting up theses process for your organization. Here
are the steps how to set them up-
The Outbound Process

Steps Involved –
1. Create segments(WE31)
2. Create an idoc type(WE30)
3. Create a message type (WE81)
4. Associate a message type to idoc type(WE82)
5. Create a port(WE21)
6. If you are going to use the message control method to trigger
idocs then create the function module for creating the idoc and
associate the function module to an outbound process code
7. Otherwise, create the function module or stand-alone program
which will create the idoc
8. Create a partner profile(WE20) with the necessary information
in the outbound parameters for the partner you want to
exchange the idoc with.Trigger the idoc.
The Inbound Process

Steps Involved-
1. Creation of basic Idoc type (Transaction WE30)

2. Creating message type (Transaction WE81)
3. Associating the Message type to basic Idoc type (Transaction
WE82)
4. Create the function module for processing the idoc
:
5. Define the function module characteristics (BD51)
6. Allocate the inbound function module to the message
type(WE57)
7. Defining process code (Transaction WE42)
8. Creation of partner profile (Transaction WE20)
:

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SAP IDOC Tutorial: Definition,

Structure, Types, Format & Tables

In other words, an IDOC is like a data file with a specified format

IDOC stands for ” Intermediate Document”

When we execute an outbound ALE or EDI Process, an IDOC is

In this tutorial you will learn:

IDOCs are independent of the sending and receiving

1. The administration part(Control Record)- which has the type of

You can view an I-DOC using transaction WE02 or WE05

Data record contains application data like employee header info,

Status record is attached to an I-DOC at every milestone or

Segment Type (version independent)

The last 3 characters is the version of the segment

What is Extension IDOC type?

An idoc type can be associated with many message types

Also, a message type can be associated with different idoc types.

In the partner profile of a partner that we exchange Idocs with, we

Whenever a Purchase Order (PO) is created we want to send

The Outbound Process

The Inbound Process

1. Creation of basic Idoc type (Transaction WE30)

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