Location via proxy:   [ UP ]  
[Report a bug]   [Manage cookies]                

BTME HSE Plan

Download as pdf or txt
Download as pdf or txt
You are on page 1of 122

BILFINGER TEBODIN MIDDLE EAST

OCCUPATIONAL HEALTH, SAFETY &


ENVIRONMENT (HSE) MANUAL
C 03.01.2021 Updated as per ISO 45001:2018 requierements MSA MvL

B 01.06.2016 Updated to add Bilfinger HSEQ governance requirements MSA AVD

A 01.09.2014 Updated to New House Style & Various sections. MSA AVD

0 10.04.2011 First Issue MSA JO


Rev. Date Description Author Checked by

All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means without
permission of the publisher.

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 2 of 45
Table of contents Page

0 Preamble 5
1 Objectives 7
1.1 Understanding the organization & its context 7
1.2 Understanding the needs and expectations of interested parties 7
2 Responsibilities & Communication 8
2.1 Responsibilities 8
2.2 Compliance 10
2.3 Bilfinger Life Saving Rules 11
2.4 Procurement 11
2.5 Communication, Participation and Consultation 11
2.6 Documentation 12
3 Hazards, Risks & Control 13
3.1 General 13
3.2 Bilfinger Tebodin Middle East Offices 15
3.3 Secondments and Site Visits 16
3.4 Driving 16
3.5 Field Trips 17
3.6 Construction Management 17
4 HSE in Design & Outsourcing 20
4.1 HSE in Design 20
4.2 HSE in Outsourcing 21
5 Legal Requirements 22
6 Personal Protective Equipment 22
6.1 Standard PPE 22
6.2 Specific PPE 22
6.3 PPE Procedure 22
7 Incidents 24
7.1 Responsibility Scope 24
7.2 Root cause analysis (RCA) 26
7.3 Lessons Learned 27
8 Competence & Training 29
8.1 Competence 29
8.2 Training 29
9 Performance Measurement, Monitoring and Reporting 31
9.1 General 31
9.2 Audits & Non-Conformities 31
9.3 Management Review 32
10 Improvement 33
10.1 General 33
10.2 Incident Non Conformity and Corrective Action 33
10.3 Continual Improvement 33

Appendix

1. Definitions & Abbreviations

2. Training Program

3. Cross Reference Table ISO 14001 and ISO 45001

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 3 of 45
4. Risk Assessment Flow Chart

5. Incident Categories ( According to Bilfinger)

Amendment Record
Paragraph Page number Description of amendment Revision date

- All pages Formats and layout changed as per new house style 01.09.2014

2.1 8 Responsibility to Top Management added 01.09.2014

3.1 12 Risk assessment requirement added 01.09.2014

3.4 14 Journey Management Plan added 01.09.2014

7.1 23 Incident reporting system aligned as per Corporate 01.09.2014

- All pages Minor updates 01.06.2016

2.2 - 2.4 10-11 Compliance, Lifesaving rules and Procurement added 01.06.2016

3.1.1 14 Risk Assessment added as per corporate 01.06.2016

7.2 26 Root Cause analysis added as per corporate 01.06.2016

- All pages Minor updates inline with ISO 45001 standards 03.01.2021

Reference Documents

- Bilfinger Company Statement (Mission, Vision, Values)

- Integrated HSEQ Policy Statement

- GP HSEQ & Global HSEQ Standards

- HSE in Design Procedure

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 4 of 45
The occupational health and safety of everyone who works for and with us, the impact of our operations in
the communities and environments we work in and top-quality service lie at the core of mission,
vision and values. We aim to reduce any impact on people and the environment to zero.

In the Bilfinger Tebodin Middle East Occupational Health Safety & Environment (HSE) Manual, we have
translated the Bilfinger Integrated HSEQ Policy Statement, and Corporate Global HSE standards. and the
Bilfinger Business Principles (see figure 1 for the hierarchy of documents) into a set of objectives,
procedures and forms as indicated in figure 2. This manual is guidance for Management and Workers of
BTME in their way to increase HSE awareness. This manual shall also meet the criteria for ISO 45001 and
ISO 14001 certification (see appendix 3 for cross reference table). The scope of the business activities
covered by BTME is referenced in the following statement, which also is the basis of the scope of our ISO
45001 and ISO 14001 certification.

, Engineering, Consultancy, Procurement, Project and Construction Management services for, but
not limited to Chemicals, Oil & Gas, Industrial, Civil & Structural, Water & Infrastructure sectors (office and
/ or site based)

Bilfinger Tebodin Middle East HSE manual is available for all BTME via Sharepoint and intended to be a
real time on-line system. Because of this only documents viewed on-
Definitions and abbreviations are given in appendix 1.

MiViVa
Policy HSEQ

Business
Principles
Code of Conduct

Manual TQM
BTME HSE Manual

Site Safety Blueprint


Manual PM & EC
Manual Construction Management

Guidance notes (i.e. lifting, excavation, PPE)


Checklists & Forms
Best Practices,
Lessons Learned,

Figure 1: Bilfinger Tebodin Business Standards

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 5 of 45
Figure 2: BTME HSE Framework

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 6 of 45
Bilfinger is determined to deliver sustainable solutions that enrich communities in which we work
and live. A safe working environment in which our workers can maximally develop their talents and
skills is a prerequisite for our success. Zero Harm is the guiding principle of our HSE culture. An
outstanding safety culture and first rate performance is essential to a successful business and
helps us reach our goal of being both a top class employer and service provider.

The above Bilfinger mission shall guide BTME in our behaviour toward Occupational Health, Safety and
Environment excellence through:

Putting the safety of our employees and those working under our responsibility as our highest priority;

Always targeting Zero Harm injury to our people and contractors (IF-formula see chapter 7) and Zero
impact on the environment;

Relating our activities to the local risks that we (pro-actively) identify and assess;

Comply with applicable legal and other obligations;

Adopting a management system that continually aims to increase the HSE AWARENESS of our
workers, clients and (sub) contractors;

Focusing on training of our staff;

Regularly reporting our successes, failures and status of our HSE behaviour;

Minimizing the consumption of non-renewable natural resources;

Actively monitoring, auditing and reviewing our management systems in order to identify areas of
continuous improvement;

On a BTME level these objectives shall each year be made specific, measurable, acceptable, realistic and
time-bound (SMART) in the Balance Score Card of the Director and by issuing an annual HSE Action Plan.

purpose, objectives and sustainability. The Top Management of BTME shall identify all internal and external
issues that are relevant to its strategic directions and business objectives. Further details to identify the
external and internal issues, please refer sec. 1.6 of Bilfinger Tebodin Integrated Management system.

All BTME employees are responsible to implement HSE management system for its effectiveness and to
meet customer and applicable statutory and regulatory requirements.

Management determines, needs / requirements and expectations of interested parties for compliance
obligation through various means. Further details to set the needs and expectations, please refer sec. 1.7
of Bilfinger Tebodin Integrated Management system.

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 7 of 45
The organogram of Bilfinger Tebodin Middle East is given in figure 3.

It is the role of the Bilfinger Regional Management to take initiatives, set corporate targets and report on
trends in order to support the Offices in continually improving the HSE awareness. The Bilfinger Board of
Directors HSEQ policy and ensure that is within the
defined scope of its HSEQ Management System.

BTME Managing Director (MD) is responsible to ensure that the HSE management system is established,
implemented and maintained at BTME in accordance with Corporate and regional requirements. Monitor
the performance of various offices of BTME concerning HSE Management objectives and provide the
framework for setting and reviewing OH&S objectives. BTME Managing Director is responsible to ensure
sufficient man power and resources are provided in the offices to develop and implement HSE in the
region.

In Bilfinger Tebodin Middle East the main responsibility for HSE lies with the Directors for their Country
/Offices. The Director shall appoint and instruct various employees in the office to delegate HSE tasks
and take responsibility for all EHS communications with stakeholders. The Directors are committed to
comply with the applicable legal requirements and all other requirements to which the organization
subscribes and that relate to its OH&S hazards. The Directors shall assess the risks to health and
safety of workers and ensure the provision of a safe workplace for all personnel in the office and site
to avoid incidents/injuries and/or minimize pollution to the environment.

The HSEQ Coordinator supports the Director for the execution and coordination of HSE tasks.

The HSEQ Coordinator plays an important role in:

Reporting of incidents, SAFE trends, and annual reviews;


Communication of trends, lessons learned;
Identifying and evaluating training needs;
Performance measurement and monitoring;
Taking initiatives to increase HSE awareness;

The workers are expected to:

Work safely and comply with instructions and procedures;


Not put themselves, fellow workers or the public at risk. In other words: pro-actively assess the risks
and relate the actions to it;
Wear the correct Personal Protective Equipment (PPE);
Report incidents as quickly as possible to their supervisor;
Keep all areas clean and tidy;
Apply lessons learned and gained knowledge from training and presentations;
Act environmentally friendly in order to avoid or minimize impact on the environment;

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 8 of 45
Table 1 shows a division of responsibilities for HSE tasks in an office

Additionally all our management, workers, freelancers, visitors and subcontractors are given the following
mandates:

a) Each individual related to BTME shall always take responsibility to stop their own work immediately in
case he/she is exposed to an unacceptable risk (and report to the Department Manager/Construction
Manager).

b) Each individual related to BTME shall always take responsibility to immediately stop any site activity in
case of unacceptable and immediate HSE hazards (and report to Construction Manager/ Department
Manager).

BTME
Managing Director(s)

BTME
HSEQ Manager

Country Director Country Director

HSEQ Coordinator
HSEQ Coordinator

Management Team Director/


Management Team Director /
Department Manager /
Department Manager /
Construction Manager
Construction Manager

Employees Employees

Figure 3 Organogram

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 9 of 45
Subject Chapter Main Responsibility = , Delegated Responsibility = X

MTD/ HSEQ
MD Director PM CM
DM Coordinator

Objectives 1 X

Communication 2.2 X X

Environment 3.2

Office HSE 3.2 X

Secondments & 3.3 X


Site Visits

Driving 3.4 X X

Field Trips 3.5 X

Construction 3.6 X
Management

Design & 4 X
Outsourcing

Legal Requirements 5

PPE 6

Incident Report 7 X

Competence 8.1

Training 8.2 X X

Performance 9.1
Measurement

Audits & NCR 9.2

Management 9.3 X X
Review

Table 1 HSE Roles and Responsibilities

Compliance with all the relevant requirements, particularly regulatory requirements, is a top priority for
us. We regularly determine these requirements in a systematic manner, derive appropriate actions and
document the results.

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 10 of 45
All Offices must implement documented processes to ensure compliance with relevant HSE customer
requirements, legal requirements and HSE standards. The process must comprise at least:

The identification of relevant requirements


Preventive actions in case of deviations
A documented overview of relevant requirements and derived measures
Regular compliance reviews

The Bilfinger Life Saving Rules are a compilation of eight elementary rules for occupational safety.
Their purpose is to protect the lives of all workers who are exposed to risk in the conduct of their work.
We expect that all colleagues and the people we work are comply with these rules and take a conscious
approach to workplace safety and raising awareness of the dangers.

By not complying with the Life Saving Rules an woker exposes themselves or others to a higher risk
of injury or fatality. Failure to comply with any Life Saving Rules will result in disciplinary action .

Offenses against occupational safety requirements endanger people, the environment and materials.
Violations are not tolerated and will be punished with the appropriate consequences regardless of
the person or their position in the organization. BTME views these consequences as an integral part
of its culture of responsibility and care for its workers. Our goal is to guide our employees in working
safely and thus to prevent accidents, injuries and damages.

The procurement process is regulated by Procurement Manual. Requisitions for purchasing must take
into account relevant legal HSE requirements. To support the safe, environmentally sound and legally
compliant procurement of machinery, equipment, labor and resources, each organization must
establish and implement appropriate processes.

When choosing suppliers, relevant HSE requirements as well as HSE risks associated with the
execution of the contract must be taken into account.

Subcontractor requirements, as well as products and services that have yet to be acquired must be
contractually agreed upon. This includes, among other things, HSE minimum requirements,
requirements for products, services, equipment, procedures, processes, qualifications and systems.
The performance of service providers or subcontractors should be evaluated regularly.

If crises or serious incidents arise, external communications are governed by the Crisis Management Plan.
In such cases, the top management and the corporate communications department of Bilfinger SE will
handle all communications with the media and the public.

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 11 of 45
Only by open communication and collaboration shall our actions result in increased awareness and Zero
Harm.

The management plays a crucial role in creating a culture of open communication and showing leadership
(walk the talk).

Communication, participation and consultations shall be demonstrated by:

Starting all our meetings with addressing HSE topics (with minutes);
Involving employees in setting the objectives and targets;
Encouraging the employees in reporting Occupational Health, Safety and Environment Incidents;
Explaining the importance of corporate HSE themes for example Zero Harm and Intervention Saves
Lives;
Worker participation on HSE issues shall be encouraged through brainstorming sessions, open
discussions, workshops and suggestion schemes where any accepted suggestions / initiatives
may be awarded;
Presenting and discussing incident reports and lessons learned;
Addressing HSE in the KPIs of the managers;
Taking special HSE initiatives;
Publishing Safety alerts through site notice boards and Sharepoints;
Pro-actively taking initiatives to discuss and raise HSE awareness among clients and contractors;
Awareness campaigns and newsletter;
Convening Annual HSE meeting with our employees;
Providing Office guidelines for visitors;

Internally all employees have access to Sharepoint where all formal reports (for example office Risk
Assessment) and supporting information can be found.

External HSE communication and documentation shall be demonstrated in the project file at site or in the
office by:

Minutes of meetings;
Instructions to contractors;
Approved HSE plan;
Approved method statements;
Work permit check log;
Site introduction register for visitors;
Initialled toolbox meeting forms and site inspection forms;
Pictures, safety alerts and special site initiatives;
Letter of concern to contractor or client;

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 12 of 45
All documents produced by BTME shall meet the criteria of TQM with regard to numbering, revisions,
approvals and filing.

Below figure 4 addresses the different circumstances where:

hazards & risks need to be identified and assessed;


environmental aspects and associated environmental impacts are assessed
operational control measures need to be taken;
emergency preparedness need to be in place;

In case of any other circumstance or changing circumstances (e.g. change of security situation in a country,
change in management), the Director needs to take immediate action to prepare a Risk Assessment and
take control measures.

To provide a safe workplace and have zero impact on the environment we require all offices and projects to
assess the risks to our workforce, contractors and others who may be affected by our activities e.g. the
public and the environment. The aim is to prevent accident, illness, environmental harm, property damage
and any other general loss. It is carried out by identifying risk and using appropriate control measures to
mitigate or eliminate the risk.

Figure 4 Hazards and Risk for BTME Employees

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 13 of 45
When BTME acts as the company responsible for managing health and safety on a project (in contract), we
have a duty to ensure that before work starts on projects, a review of key tasks, identification of risk and
applicable control measures is undertaken by the Project or Construction Manager (Risk Assessment). The
results of this exercise will enable BTME Site Management to inform the contractors of the identified risks
and control measures required to eliminate or to reduce the risk to as low as reasonably practicable
(ALARP).

We must also ensure that contractors under our supervision have produced a risk assessment for all critical
construction activities. The risk assessment must be reviewed by BTME and any significant risk control must
be outlined in a Method Statement and/or Permit to Work which must be approved by BTME before work
can start.

The approved methodology of risk control must be documented and communicated to all parties concerned.

The review and approval process will be governed by the level of risk. E.g. tasks such as low level painting
will need to be approved only by the BTME supervisor. However, if the painting task involves working, for
example on a 4 meter high column, this then becomes a Very High Risk situation and the approval process
must involve a formalized review by the BTME Construction Manager or Project Manager.

The following Risk Ranking system can be used to assess most office and project conditions and activities.

How to use Risk Ranking System

Situation #1: We noticed that the chains contractor will be using to lift a heavy load are damaged.

permanent disability which is classified as HIGH RISK.

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 14 of 45
Action required to eliminate or reduce risk = STOP WORK ensure that risk is assessed by a competent
person and introduce new control measures which eliminate the risk or reduces to ALARP. Maintain close
supervision. In this situation the chain set is replaced and tagged not to be used.

Situation #2: Electrical cables are temporarily placed across the floor of an office and left unattended.

injury which is classified as MEDIUM RISK.

Action required to eliminate or reduce risk = IMMEDIATE ACTION REQUIRED- ensure that risk is assessed
by a competent person and introduce new control measures which eliminate the risk or reduces to ALARP.
In this situation the cables are either removed (if safe) or they are re-routed and secured to prevent tripping.

The majority of the activities of BTME are executed within a BTME office environment. In general the
hazards related to office work are limited and the risk profile is low. However in order to establish a Safe,
Healthy & Sustainable working place in the individual Bilfinger Tebodin Middle East offices:

Hazards shall be identified and risks shall be assessed, through a Risk assessment and a Register of
Environmental Aspect and Impact (Register EA&I);

Results of RA & Register of EA&I are the basis for:

- action plan to eliminate or control or reduce the risks exposure.


- action plan to control or reduce Environmental Impacts.
- emergency response organisation and plan.
- HSE requirements for ordering equipment like furniture, copiers, stationeries and IT hardware.
- guidelines for visitors.

At regular intervals the effectiveness of measures shall be controlled and evaluated by:

- annual update of RA and register EA&I


- office awareness programs ( 2 / y)
- office inspections ( 2 / y)
- audits ( 1 / y)
- drills ( / y)
- regular maintenance of all emergency equipment
- results from incident investigation & lessons learned from near misses
- measuring consumption & recycling figures

We expect all BTME worker to know how their work related activities have an impact to the environment,
how the impacts can be avoided or minimized, and if any specific environmental legislation is applicable to
their activities. The impacts to the environment caused by our activities are mostly related to electrical power
consumption for appliances, use of water and use of fossil fuels for travelling, emissions to air caused by
combustion emissions for travelling, paper consumption and waste generation. BTME employees also need
to be aware of the environmental impacts caused by unexpected events or emergencies, and how these

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 15 of 45
can be avoided or mitigated. The Register of environmental aspects and impacts gives the relevant aspects
and environmental impacts of our activities

Typical documents related to BTME Offices HSE can be found on Sharepoint:

1. Risk Assessment
2. Register of Environmental Aspects and Impacts (Register EA&I)
3. Facility Emergency Plan
4. Visitor Guide BTME Office
5. Office Inspection Form
6. HSE Audit Form

Employees seconded to other BTME Offices or Client site and/or offices shall work in a Safe and Healthy
environment and avoid incidents/injuries or minimize environmental impacts

Prior to the secondment the following aspects shall be checked and reported to the employee by the
Department Manager (DM).

specific local hazards & risks;


local emergency response organization & procedure;
specific personal protective equipment (PPE);
during the first day of secondment or prior to the site visit Department Manager (DM) shall ensure that
the employees are receiving a proper HSE induction, specific for the new work place / site;

Typical documents related to HSE aspects of secondment are

1. HSE aspects secondment


2. Office inspection form (which can be used as checklist)

Employees on business trips are exposed to traffic hazards.

Employees are encouraged to follow the BTME Middle East driving policy and Journey Management Plan.
The Journey Management Plan shall be followed by all Bilfinger Tebodin Middle East staff if the journey is
more than 250 km, in one direction or if it is an off-road (desert, pipeline corridor, hills etc.,) and/or any other
risk in the trip.

Risks shall be eliminated or controlled by the following measures:

Proper planning of the trip and checking the availability of alternatives (public transport, video
conferencing etc.) respecting speed limits and not driving continuously for more than 2 hours followed
by a break of at least 15 minutes;
Proper car maintenance. BTME shall make available a vehicle with lower CO2 emissions for business
trips if feasible;

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 16 of 45
Respecting traffic rules and regulations. Fines are always the responsibility of drivers;
Not using mobile phones, smart phones or laptops while driving;
Not eating and drinking while driving;
Car pooling;

Employees are often required to work in the field involving them to be away from their normal work location
and communication systems (e.g. for pipeline route surveys) and could therefore be exposed to unfamiliar
and unexpected hazards. Therefore, all field trips must be planned to ensure:

Local climatic and security conditions are known;


Participants are accompanied at all times while in remote areas and have reliable means of
communication. This could include the need for additional vehicles, satellite phones ,GPS etc.;
That participants have and know how to use any required PPE;
Emergencies are planned for e.g. theft, illness, vehicle emergency, weather delays, etc.;
The natural environment shall not be damaged (shortcuts, leaving waste, damaging flora and fauna,
etc.,);

BTME employees at site and those working as a subcontractor of BTME are continually exposed to HSE
hazards. In order to minimise and control the risks to which our staffs are exposed,
commitment to Site Safety Form shall be completed by all employees at each site visit and signed off by
employee, Construction Manager and/or Department Manager.

In the aforementioned form the following items are addressed:

Induction/familiarization with site, contract, scope and responsibilities, HSE plan;


Personal Protective Equipment (PPE);
Emergency Response Plan & Procedures;
Inspections / Toolbox / Incident reporting;
Rules, Regulations & Laws;
Training;
Life Saving Rules
Hazard identification and risk assessment on safety and environment;

iven to:

Pro-
Pay attention to specific job related hazards;

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 17 of 45
The contractor is responsible for the HSE issues of his employees, subcontractors, equipment, work
activities and visitors. The most important document at site is the HSE Plan.

In most cases the BTME contract stipulates that we shall supervise contractors HSE activities and that we
shall comment, challenge and approve contractors HSE documents (when deemed acceptable and prior to
start of the work).

BTME shall:

Assess and comment the HSE plan and get it approved by the client;
Supervise work against the contract, HSE plan and approved method statements;
Address any HSE issue immediately to the contractor and discuss and report the status in the weekly
progress meeting;
Take repeated measures (and inform client accordingly) if any HSE issue is not solved to our full
satisfaction;
Take initiatives to improve the HSE awareness situation at site (like poster campaign, toolbox initiatives,
cleaning day, presentations of specific topics);

The Site Safety Blueprint shall be used as a guide to improve the HSE situation at construction sites. The
BTME Construction Manager is responsible for making sure the following topics as further detailed in the
Site Safety Blueprint are addressed by contractor and BTME employees at site.

Responsibilities & Organization


Communication & Intervention
- meetings
- induction
- records & files
- training
- tool box talks
Site Organization
- housekeeping
- security & access control
- traffic management
- signboards
- welfare arrangements
- first aid arrangements
- emergency response planning & fire prevention
- occupational health
Risk Assessment & Evaluation (RA & E)
- method statements, JSA
- permit to work (PTW)
PPE
Working conditions

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 18 of 45
- manual handling
- working at height
- excavation
- hazardous materials / handling
- vibration
Environment
- air quality
- water quality
- noise
- hazardous material management
- waste management
Plant & Equipment
- competency
- inspection
- lifting equipment & accessories
- lifting plans
Control Measures
Incident Reporting
Monitoring & Review
Design Changes / Variations

It shall be noted that Managing Director, Director, Management Team Director, Department Manager /
Construction Manager, Supervisor and HSEQ Coordinator execute regular inspections at site and meet with
site staff in order to ensure a pro-active HSE culture on site. Construction Manager shall pay special
attention to changed circumstances at site like design changes or changed work plan (e.g. night shifts).
Prior to the start of the particular part of the work, the RA&E shall be revised and new method statements
BTME shall review said documents prior to start of
the activities.

Bilfinger Tebodin Middle East Management is taking their own responsibility for site safety to protect all our
stakeholders. We will never compromise ourselves due to a lack of commitment to safety by the client. In
case site staff and contractors are violating site safety standards due to negligence from client, the Director
shall immediately enter into talks with the client in order to improve the HSE awareness. This may also
involve BTME Managing Director or Bilfinger Middle East Management.

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 19 of 45
BTME aims to implement HSE measures in the design stage of a project. The objective is to prevent and
mitigate risks, unfavourable working conditions and negative environmental impacts to a level as low as
reasonably practicable (ALARP) for the successive project phases.

The objective is achieved by identifying and understanding the project related hazards and sustainable
opportunities in an early stage of the project. The Project Manager is responsible that the hazards shall be
addressed in the design stage based on a project specific HSE plan. Implementation of this HSE plan is
subject to thorough review at the final stage of the project, which can result in corrective actions. If there are
design changes in the course of the project, the associated hazards have to be re-determined and re-
assessed. The sustainable opportunities can be identified and presented to the client at each phase in the
project but most beneficial in the early design stages.

This also means that during the design a documented review shall be conducted of the constructability of a
designed project: Can large components access the construction area? Are underground utilities expected?
How can the design be adapted to minimize these kinds of risks? Are there sensitive environmental
receptors in the vicinity of the project that could be negatively affected by the project due to increased noise
levels, emissions to air, odour etc.?

In addition to that, the design shall ensure an adequate operability and maintainability of the designed facility
or object. Safety and environmental mitigation measures shall be in place to prevent or minimize the effects
of incidents.

Legal environmental requirements shall always be fulfilled, but a client may also choose to enhance a design
or
BREEAM.

The responsibility for incorporating HSE aspects and sustainability in the design lies with all BTME
engineers. The HSE awareness among BTME employees is promoted to ensure full understanding of the
relevance of this topic. The BTME Project Manager is responsible for applying the HSE in design procedure
in the right manner (refer HSE in Design Procedure).

For all design engineering projects and other projects in cases where design can potentially result in
hazardous situations at site, the PM should address in the project plan whether:

HSE in design is applicable or not, or;


HSE in design is covered by client / contract procedures, or;
HSE in design is executed as per procedure as described in HSE in Design Procedure;

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 20 of 45
The term outsourcing covers two main areas:

1. Where BTME has to obtain the services of (Sub) consultants or (Sub) contractors.

2. Where BTME works as an EPCM Contractor, making commitments for and on behalf of and for the
account of a Client or where BTME acts as a PMC and bears the responsibility for compiling complete
tender packages for and on behalf of the Client, to procure the services of an EPC Contractor.

For all out-sourcing the BTME Project Manager (or in case of non-project related outsourcing the Director)
bears the responsibility to:

Make sure the specific hazards and risks for the outsourced work are identified and controlled and that
emergency preparedness is in place;
Inspect and if necessary correct the HSE related aspects during the execution of the outsourced work;
Make sure that whenever applicable the minimum requirements as given in this OHSAS manual are
reflected in the (sub)contract for the outsourced work;

(Sub) consultants/(Sub) contractors

All enquiries for sub-consultancy shall be made using BTME -consultancy agreement. All
HSE documents and requirements that form part of the Contract between BTME and its Client must be
included, when appropriate, in the enquiry for sub-consultancy services. Where no such documents exist,
BTME shall include its own HSE Requirement of Contract or parts hereof whatever is applicable for the
nature of the outsourced work. No commitment shall be made with a sub-consultant unless the sub-
consultant has clearly accepted, without reservation, the contents of the sub-consultancy agreement,
including the HSE content.

EPCM / PMC

In case of a EPCM/PMC the BTME PM must actively pursue the Client to obtain a full inventory of the HSE
systems and procedure that the Client normally employs to maintain acceptable HSE performance. These
systems and procedures must be included in tender documents that are issued to vendors and contractors.
BTME
add their own specific HSE requirements.

Where EPCM/PMC activities require new vendors or contractors to be qualified for bidding, appropriate HSE
qualification criteria must be agreed with the Client prior to the commencement of any prequalification being
performed. Enquiry packages for Purchase Orders and Contracts shall be issued to vendors and
Contractors who are qualified to bid, either by virtue of their inclusion in an existing list of approved bidders
or identification through prequalification exercises.

Enquiry packages shall always include dedicated section on HSE requirements and evaluation criteria for
bidders responses to the enquiry must be agreed with the Client prior to the bid closing date of any enquiry.

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 21 of 45
BTME employees whose activities are governed by the requirements of any of the applicable laws,
standards, regulations, legislations related to OH&S requirements/hazards and environmental aspects, are
required to comply with those requirements. The office legal register provides an overview of applicable
legal requirements to each office activities. Director shall ensure that these applicable legal and standard
requirements are up to date and communicated to all employees. BTME employees must be aware of,
understand and determine how these legal requirements apply to occupational health and safety hazards
and environmental aspects in their area of operation and activities.

BTME Employees and their guests working outside an office environment are exposed to risks. Based on
the most common risks the Directors shall personal protection package. A typical
standard PPE package is given in figure 5.

While instructing an employee to make a site visit/field trip or to take a role in a construction management
team, the specific HSE risks / site requirements shall be assessed by the DM/PM. Based on the assessment
additional PPE shall be provided to the employee (including specific instruction / training). For example
safety harness, safety glasses protecting against dust, light rays and liquid chemicals, face masks,
evacuation masks, filter masks, boots, gas detection (H2S) equipment, oxygen meter, etc.

BTME employees and their guests shall be provided with the required PPE for their duration of work.

E shall receive
personalized PPE. The PPE remains BTME property and shall be returned when the employee leaves the
company or when the work is finished. PPE shall be provided also for short (site) visits to employees and
visitors. The user is expected to keep PPE in a clean state.

The Director is responsible for the availability of PPE to employees of his office and assigns an employee
who is in charge of stock control, issue and registration of the PPE as well as the ordering of additional PPE.
PPE shall be provided to an employee after filling in and approval by the DM

Some PPE has a limited lifetime, e.g. a hard hat. After the expiry date the PPE shall be replaced. The user
is responsible to check the expiry date and condition of PPEs before use.

The employee must wear the PPE in the right manner and according to the site instruction.

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 22 of 45
Figure 5 BTME Standard PPE Package

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 23 of 45
Reporting and investigating accidents, incidents and near misses is an essential part of the BTME HSE
Management System. Valuable lessons can be learnt and steps taken to avoid recurrences, thereby making

the workplace.

Flow chart 1 describing what needs to be reported, how to report, and how to investigate. It also outlines
mechanisms for reviewing the outcomes of all incidents.

Directors shall ensure they have appointed members of staff to carry out the roles described in the flow
chart-1. Duties would normally fall on both line managers. HSEQ Coordinators and supervisors as the
involvement of these people reinforces the need for health and safety shall and be viewed as an integral
part of normal management roles.

Any accident or incident that falls under the following circumstance must formally be reported to Bilfinger
Tebodin Middle East HSEQ and in Active.

To a BTME employee(s).
Other employee who has an employment relationship with BTME including (sub) contractor who has as
contractual relationship directly with BTME.
Direct contractual / legal liability for safety on a project.
BTME.

a) All incidents which fall under the Decision Matrix (Table -2), must be reported to the Director/Managing
Director and to HSEQ Managers at the office / country / corporate level irrespective of the legal /
contractual liability. (green ticks and red crosses)
b) All incidents shall be discussed / investigated / reported to the client irrespective of the legal / contractual
liability.
c) Only those incidents where BTME bears legal / contractual liability will be reported to higher
Management (green ticks in the Decision Matrix Table -2)
d) For the incidents under (c in this section), a formal investigation will take place.
e) Only those incidents under c) will count in the BTME
BTME had no legal / contractual liability for HSE will no longer be reported.
f) Only those inciden HSE reporting tool. Updating
HSE.
g) HSE accidents and incidents that come under severity levels I, II
and III as described in Appendix 5 which involves BTME personnel as outlined in (Table 2 Decision
Matrix).
h) Vital lessons learned from any incident, if deemed applicable will be shared amongst BTME employees.

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 24 of 45
Employee Group Fatality Lost time Non lost First aid Near Environmental
injury time injury treament miss incident
BTME contracted employee

Other employee who has an employment


relationship with BTME including
contractor who has a contractual
relationship direct with BTME.
Direct contractual / legal liability for safety
on a project
Visitor or member of the public on a
BTME.
BTME employed personnel working in a
Joint Venture initiative
Non BTME employed personnel working
in a Joint Venture initiative
Client or client representative
Main contractor employee who has a
contractual relationship with the client
only
Sub-contractor who has a contractual
relationship with the main contractor or
client
Key: Report into ACTIVE No report into ACTIVE
Table -2 Decision Matrix

Some remarks

In case of an incident always ensure it is safe to give aid e.g. isolate electricity before touching the
victim;
Never enter into a confined space to help a victim without taking preventive measures;
In case of Lost Time Injury appoint someone to secure and safeguard the site;
Depending on the circumstances the final reporting on an accident shall not take more than 14 days.
The final reporting on a near miss and observed risk shall not take more than 7 days;
LTI/Serious incident if deliberately not reported by a BTME employee, this shall result in immediate
termination of the employment contract;
Incident Frequency shall be calculated and reported every month, based on formulas;

No. of Lost Time Injuries x 1,000,000


IF
No. of manhours worked

Final outcomes of all significant incidents shall be shared appropriately to prevent a repeat elsewhere;
Notification to Police and other Authorities is the responsibility of the s (in the offices) and the
main contractor (at site);

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 25 of 45
Severity level I Registration has to take place immediately after the incident occurred but at the latest within 3
hours.

Severity level II Registration has to take place immediately after the incident occurred but at the latest within
12 hours.

Severity level III Registration should occur in a timely manner after the incident but at the latest within 24
hours.

Severity level Registration should occur in a timely manner after the incident but at the latest within 48
IV/V hours.

Note: Severity level 1 accidents shall be reported immediately to the Boad of Directors, Managing Director, Directors and
HSE-representatives by the best and quickest means.

A Root Cause Analysis (RCA) shall be carried out for all accidents resulting in harm to individuals according to the
following description. The objective of the RCA is the identification of appropriate and necessary corrective and preventive
measures. Thereafter, updates / adjustments of the risk assessment and implementation of measures must be carried out.

Depending on the severity level or the potential risk the responsibilities for conducting an incident analysis (RCA) is as
follows:

Tripod
TapRoot
5W
Active RCA methodology

document of methods used is to be added to ACTIVE.

The investigating team determines possible causes that led to the incident. The results of the RCA are then
document should be
attached as a document in ACTIVE.

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 26 of 45
The following table defines the application frame of the methods depending on the severity level:

The RCA is carried out by a team. The investigation team leader and team composition are depending on
the severity level.

The leader of
interim and final reports. Depending on the severity level, the team commences as quickly as possible with
the RCA on site, latest though according to the deadline mentioned in the table. The HSEQ team leader is
responsible for selecting the method and the proper implementation of the RCA.

Regardless as to whether the incident is reported into ACTIVE or not, if there are valuable transferable
lessons for BTME, after which a Safety Lessons Learnt or Safety Alert shall be prepared and distributed.

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 27 of 45
Occurrence Immediate response Notification Investigation/ reports Close out/Lessons learned

1. Start investigation
immediately
2. Perform investigation as per
1. Emergency services
Sec.7.1.3
Immediately
1. Suspend operations 3. Liaise with emergency
2. PM/CM/DM/CD/HSEQ-C/
Fatal industrial accident 2. Make area safe and
immediately (verbal +
services
secure 4. Compile draft incident
initial INF)
report
3. C-HS/Client immediately
5. Ensure corrective actions
are clearly identified
recorded 1. Final report / (update on
Injury / Active)
ill health 2. Decide on
recommendations
3. Implement corrective
1. PM/CM/DM/HSEQ-C/CD action
First Aid 1. Apply first aid
(verbal + Active) 4. Verify the implementation
5. Approve
6. Close the case

LTI / Serious 1. Suspend operations


2. Make area safe and
industrial secure 1. Start investigation
accident 3. Apply first aid immediately
2. Perform investigation as per
1. Emergency services (if Sec. 7.1.3
required) 3. Compile draft incident
1. Suspend operations 2. PM/CM/HSEQ-C/OD report
Material damage 2. Make area safe and immediately (verbal + 4. Ensure corrective actions
secure Active) are clearly identified,
3. C-HS/Client within 12 recorded and expedited
hours
1. Suspend operations
2. Stop at the source
Environmental impact 3. Eliminate risk of
spreading

Near miss
1. Report to PM/Line 1. Record the incidents
Manager 1. Ensure corrective actions
2. Analyse the results &
Unsafe act 2. SAFE booklet or Active are clearly identified,
Create awareness
3. Hand over to HSEQ-C recorded and expedited
3. Verify the implementation

Unsafe condition

Definition of LTI/Serious Accident Definition of environmental Definition of Material damage


An accident or incident which impact An event that causes an
occurred in the workplace (or while An occurrence that which, as a interruption in operations or
traveling between the workplaces) result of human activity, affects the damage to property which has
which caused the person being environment and is a cause of serious short and long-term
absent from work for the full shift on interference in environmental implications
the next normal working day conservation

Definition of Near Miss Definition of Unsafe act Definition of Unsafe condition


An unintended occurrence that Performance of a task or other A condition in the work place that is
does not result in an injury / activity that is conducted in a likely to cause personal injury or
damage but had the potential to do manner that may threaten the property damage.
so under different circumstances. occupational health and/or safety
of workers

Flow chart 1: Incident Reporting

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 28 of 45
Department Managers shall ensure that suitably informed and competent people are put on the job who are
able to identify potential hazards and risks and are able to eliminate or reduce risks to as low as reasonably
practicable.

HSE competence is vital for all employees and shall be assessed by the DM (in collaboration with PM/CM)
at the recruitment stage, while working and during the annual appraisal. Any observed short coming in HSE
competence shall be discussed and action immediately with the employee and addressed in the annual
performance management/appraisal procedure.

Director shall actively promote specific actions in increasing competence and awareness of his employees
like training programme, annual HSE meetings, newsletters, poster campaigns etc.

Clients and contractors that show lack of HSE competence shall be guided by our management and staff in
order to coach them on their journey towards increased awareness.

BTME and contractor employees who repeatedly show lack of competence with regard to HSE issues shall
be denied access to our sites.

Regular training is one of the most important instruments to improve continually the safety and
environmental awareness of the BTME employee.

HR Department in the office shall maintain all training records and plans of the employees in a systematic
way.

Directors shall determine the specific local requirements for training needs related to the assignment of
certain HSE tasks to employees (like first aider).

shall identify the client/site specific training need before sending an employee to construction sites
or client premises.

In table 3 the general BTME training program for HSE is given. Appendix 2 contains typical subjects for
these trainings.

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 29 of 45
Training Participants Remarks

HSE Office Office employees Site Frequency


employees on secondments Staff
site visit/field trips

a) Induction * * * During first day of contract

b) Introduction Meeting * * First 3 months of


employment

c) Site Introduction * First week at site and at each


and every new site

d) Basic Safety Training * * Every 3 years

e) Safety Awareness * Every year + refresher every


Training 3 years

f) Skill Training * Every year

Table 3 General HSE Training Overview

The Director shall determine the need for developing a specific training program based on hazard
identification, incident investigation of annual HSE evaluation. Common examples are

training for ERT - members (first aid, firefighting);


training for HSEQ Coordinators & auditors;
training on specific topics like scaffolding, working on height and lifting;
as per client requirement;

Training for individual employees related to specific competence development, shall be agreed during
annual PMA meeting

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 30 of 45
At country level the Director with the HSEQ Coordinator shall ensure pro-actively that scope for continual
improvement is observed and that best practices are communicated to employees and colleagues at other
BTME offices e.g. by publishing lessons learned, through employee meetings and by taking particular
initiatives (like poster campaigns).

The regular tools in BTME for performance measuring, monitoring and reporting are:

a) Audits (see 9.2) shall be done at predetermined intervals, shall be reported to Director (including CA).

b) Management Review (see 9.3) shall be done annually per Country, shall be summarised at regional
level.

c) Incident Frequency (see 7) shall be done at country level per month and reported to regional level,
where it is summarised and reported to Directors.

d) Incident Reporting (see 7) shall be done immediately Director, Managing


Director and BoD.

e) Incident Reporting (see 7) for near misses and observed risks to HSEQ Coordinator in the same
week.

f) Site & Office Inspections by Director /Managing Director at least 2 times a year and reported to BoD
on a monthly basis.

g) Site & Office Inspections by employees as per agreed schedule and reported to HSEQ Coordinator
on a monthly basis. Trends in these inspections shall be reported to Director level.

h) Performance Management each employee shall get HSE targets through BSC (management) or
appraisal form (all employees) which shall be assessed at year end and evaluated with the employee
at least 1 time in between.

i) Energy Consumption Set and document targets and measures to improve energy efficiency and track
the status, Track and analyze the total energy consumption (at minimum: electricity, water, fuels, etc.)

Records of the ab HSEQ Coordinator for 5 years.

The HSE management system shall be evaluated by:

a) Internal Audits - Each office shall address in the annual action plan an audit scheme, making sure
offices and projects are audited at regular intervals against the BTME HSE audit form.

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 31 of 45
b) Client Audits - It is BTME policy to encourage clients and other business partners to audit our HSE
management system.

c) Independent Third Party Audit - Once in 3 years for re-certification and once or twice a year for a
compliance check against ISO 45001 and ISO 14001 requirements as well as against BTME objectives
and action plans.

d) Interoffice Audits - As a part of the annual BTME action plan an interoffice audit schedule shall be
developed where each office in the BTME network shall be audited by another office at least once a
year against HSE audit form.

e) Corporate and Bilfinger Audits - At any time each of the BTME offices can be audited by Bilfinger.

Each audit shall be recorded by auditor and evaluated by office management, who shall action any
observation, violation or non-conformity. Audit, correction & presentation procedure and form are applied as
per TQS.

Main purpose of our yearly management review is to learn how we can improve the way we work.

Offering even better services to our clients;


Executing our projects more efficiently and reducing failure costs;
Assuring increased awareness of safe, healthy and environmental friendly working conditions;

Board of Directors set topics for HSE shall be addressed in Management Review;
Countries execute management reviews ensuring that local recommendations are properly translated
into local actions with local ownership and overarching recommendations are forwarded to the BTME
Board;
Management reviews shall be adequately documented and recorded at an country level;
BTME Board shall prepare HSE management summary, covering all countries and translating
conclusions and trends into BTME HSE action plan for following year;
Action plan shall be aligned with topics as addressed by BoD;
Management review shall take place on annual basis in Q1;
HSE Management Review shall be combined with management review of the quality management
system;

Evaluation of HSE policy objectives and actions;


Review of HSE performance;
nt reports, Investigation results,
Training, Safety statistics;
Trends;
Conclusions & recommendations;

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 32 of 45
Next year objectives and action plan (SMART objectives);
The annual management review reports ;

BTME encourange all workers to report all incidents, deviations in the OHSE performance and potential non
conformities through Active and are reviewed in the Management Review.

Incident investigation and analysis are carried out as a process of identifying the underlying causes of incidents and
implement the steps to prevent similar events from occurring as per sec. 7. Incidents.

Upon Incident or happening of any non-conformity, case owner shall record this in ACTIVE, in ACTIVE action shall be
created and assigned to responsible person to correct the situation and avoid future occurrences. Upon completion of
corrective actions, the Line Manager and HSE shall review the effectiveness of the action and close it out in ACTIVE.

Opportunities for improvement shall be achieved through:

Objectives / plans / program;


Adopting new and improved system
Actions taken upon audit results;
Opportunities surfacing from data analysis;
A result of corrective action;
A result of incidents, hazards identified and environmental aspects
Compliance obligations, legal and other requirements
A required output from management review.

These opportunities for improvement shall implement to

Improve performance and effectiveness of HSEMS;


Correcting, preventing undesired effects.
Compliance to obligations and legal requirements

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 33 of 45
Appendix-1: Definitions & Abbreviations

Absence as a result of an The total number of working days lost as a result of an industrial accident. The
industrial accident maximum absence allowed following an industrial accident is 260 working days.
Acceptable Risk Risk that has been reduced to a level that can be tolerated by BTME having regard
to its legal obligations and our HSEQ Policy.
ACTIVE Central HSEQ management software for registration and communication of
incidents.
ALARP As low as reasonably practicable.
Audit Systematic, independent, objectively and documented process for obtaining audit

fulfilled.
Continual Improvement Recurring process of enhancing HSE Management to improve performance
consistent with policy, achieved by audits, reviews, etc.
Contractor employee A person employed by a (sub) contractor at locations where BTME has
responsibility for HSE.
Corrective Action Action to eliminate the cause of a detected nonconformity or undesirable situation,
which addresses actual problems.
Environment Surroundings in which BTME operates, including air, water, land, natural resources,
flora, fauna, humans, and their interrelation.
Environmental aspect Elements of BTME
environment.
Environmental impact Any changes to the environment, whether adverse or beneficial, wholly or partially
resulting from BTME
Fatal industrial accident An industrial accident that results in the death of the person involved either
immediately or within 30 days of the accident.
Hazard Any situation, substance, activity, event, or environment that could potentially cause
injury or ill health.
Hazard identification A process that involves recognizing that an HSE hazard exists and then describing
its characteristics.
Ill Health Identifiable, adverse physical or mental condition arising from and/or made worse by
a work activity and/or work related situation.
Incident Work related event(s) in which an injury or ill health or fatality occurred, or could
have occurred. An accident is an actual occurrence. A near miss, near hit, close call
and dangerous occurrence are types of incidents that could have occurred.
Industrial accident An unintended occurrence during a period of paid work that results in physical injury
or illness.
Industrial accident without lost An industrial accident (see above) in which the person involved is at work on the
next normal working day.
Industrial accident with lost An industrial accident that results in the person involved being absent for the whole
time shift for at least the next normal working day.
Interested party A person or group interested in the HSE performance of BTME. Interested parties
come from both inside and outside of the workplace.
Lost Time Injury (LTI) An accident or incident which occurred in the workplace (or while traveling between
workplaces) which caused the person being absent from work for the full shift on the
next normal working day.
Material damage An event that causes an interruption in operations or damage to property which has
serious short and long-term implications.

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 34 of 45
An unintended occurrence that does not result in an injury / damage but had the
Near Miss
potential to do so under different circumstances.
Nonconformity The non fulfillment of a requirement or a deviation from the BTME TQS handbook
and/or HSE manual.
HSE A term that refers to all of the factors and conditions that affect or could affect
occupational health, safety and environment in the workplace.
HSE Objective HSE goal in terms of performance that BTME has set itself to achieve. The objective
should be measurable and consistent with the policy.
OH&S performance Measuring the effectiveness of BTME
achievements against the policy, objectives, or any other suitable performance
requirements.
HSEQ Policy Overall intentions and direction of BTME related to our HSEQ performance as
formally expressed by the BTME Board of Directors.
Quarterly absence The total number of working days lost as a result of industrial accidents, including
continuing absence during the quarter concerned as a result of industrial accidents
that occurred in the previous three quarters.
Preventive Action Action to eliminate the cause of a potential nonconformity or other potential
undesirable situation.
Procedure Specified way to carry out an activity or a process. Procedures may or may not be
documented.
Record Document stating results achieved or providing evidence of activities performed.
Risk Combination of the likelihood of an occurrence of a hazardous event or exposure(s)
and the severity of injury or ill health that can be caused by the event or exposure.
Risk Assessment Process of evaluating the risk(s) arising from hazards, taking into account the
adequacy of any existing HSE controls and deciding whether or not the risk is
acceptable.
Root cause analysis (RCA) Standardized method/process of investigation to determine the underlying causes of
an incident. Special qualification is required of those who carry it out.
Serious industrial accident An industrial accident that leads to the person involved being admitted to hospital for
more than 24 hours or results in an amputation or fracture.
Severity level Each consequence of an incident will be divided into 5 severity levels. Severity level

the severity level of the entire incident.


Stakeholder A person, group, organization, or system who affects or can be affected by BTME
actions.
Sustainability Sustainable development meets the needs of the present without compromising the
ability of future generations to meet their own needs.
BTME employee A person employed by Bilfinger Tebodin Middle East both in offices and on sites,
including trainees, freelancers and temporary staff.
Unsafe act Performance of a task or other activity that is conducted in a manner that may
threaten the occupational health and/or safety of workers.
Unsafe condition A condition in the work place that is likely to cause personal injury or property
damage.
Workplace Any physical location in which work related activities (including travel) are performed
under the control of BTME.

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 35 of 45
List of Abbreviations
BoD Bilfinger Board of Directors
BSC Balanced Score Card
CM Construction Manager
CO2 Carbon dioxide
DM Department Manager
EIA Environmental Impact Assessment
GPS Global Positioning System
IF Incident Frequency

INF Information
JSA Job Safety Analysis
LL Lessons Learned
LTI Lost Time Incident
LTIF Lost Time Injury Frequency
MD Managing Director
MIVIVA Mission, Vision & Values
MTD Management Team Director
CAPA Corrective and Preventive Action
CD Director (Director of the office)

HSE Occupational Health Safety & Environment


PM Project Manager
PPE Personal Protective Equipment
PTW Permit of Works
HSEQ Occupational Health, Safety, Environment and Quality
HSEQ-C HSEQ-Coordinator
RA & E Risk Assessment & Evaluation
SAFE Safety Awareness For Everyone
BME Bilfinger Middle East

BTME Bilfinger Tebodin Middle East Ltd.


TQM Tebodin Quality Management

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 36 of 45
Appendix-2: Training Program

Induction Introduction Meeting Site Introduction

HSEQ Policy & Manual HSEQ Policy Brief about project scope
Emergency Preparedness (incl. Importance of HSE Contractual requirements
escape routes & fire fighting) Brief about HSE Manual Details of site
PPE Procedure / Use of PPE Facility Emergency Plan HSE Plan
HSE job responsibility HSE in the office Emergency procedure
Incidents and reporting HSE on site & field trips Site contact numbers
PPE use/procedure Hazards/Risk on site
Life Saving Rules General site rule
Incidents & Reporting Life Saving Rules
Environmental Awareness Incidents and reporting
Environment Management

Basic Safety Training Safety Awareness Training for Site Emergency Response Teams
Staff (Safety Passport)

HSE manual and procedures HSE Management System Office facility emergency plan
HSE in office, during site visits Safety culture & Supervision Emergency preparedness
HSE in Design Procedure Understanding occupational Basic First Aid
Workstation Ergonomics hazards Basic Fire Fighting
Emergency Preparedness Legislations & Company
Use of PPE on construction site procedures
Basic Fire Safety & First Aid Tools of managing risk /
Incidents reporting identifying unsafe acts and
Environmental Awareness situations
Safe work behavior
Safety Inspection
Incidents

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 37 of 45
Appendix-3: Cross Reference Table ISO 14001 and ISO 45001

Sections ISO 45001:2018 Sections ISO 14001:2015 Sections HSE MANUAL

- Introduction - Scope 0 Preamble

1 Scope 1 Normative References 0 Preamble

2 Normative 2 Terms and Definitions 2 -


References

3 Terms and 3 Context of the 1 Appendix 1


Definitions organization

4 Context of the 4 Leadership and worker 1 Objectives


organization participation

5 Leadership and 5 Planning 2 Responsibility and


worker participation communication

6 Planning 6 Support 3 Hazards, Risks &


Control

7 Support 7 Operation 8 Competence &


Training

8 Operation 8 Performance evaluation 3 Hazards, Risks &


Control
6 Personal Protective
Elements

9 Performance 9 Performance evaluation 9 Performance


evaluation Measurement,
monitoring & Reporting

10 Improvement 10 Improvement 10 Improvement

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 38 of 45
Risk Assessment & Method Statements

Activities and condition within an operation or in a office that have the potential to cause significant risk of injury to an
employee, contractor, client, member of the public or an environmental impact are subject to a formal Risk Assessment
and production of a Method Statement.

Responsibility Procedure Documentation

Director /
Competent personnel are identified and trained in risk
Project Manager
assessment techniques

Office / Project / Construction Pre Start

Pre Start Project Risk Assessment Schedule Risk Inventory &


Project Manager Project team will undertake a total cyclical project risk assessment to Evaluation (RIE)
identify key hazard, risk and control measures. This information will
used to plan and implement significant risk control before work
commences

Office / Project / Construction Phase

Significant hazards & environmental impacts associated with the


conditions & activity are identified and control measures are
determined following the hierarchy of control:
Elimination remove hazard completely Risk Inventory &
Project Manager Reduce to an acceptable level of risk Evaluation (RIE)
Isolate people and hazards e.g. fit guarding Corporate Generic
Control safe systems of work, training and supervision. RAMPS. Contractor
PPE the last resort. produced Risk
Assessment

Appraisal & Approval

Office / Contractor Risk Assessments & Method Statements are


appraised and approved to ensure they are suitable for the activity and Contractor produced
Office / Project / conditions and that briefing to office staff, visitors and operatives are Risk Assessment
Construction Manager delivered. Proof of review
Major Risk will be subject to an additional review and approval process
by the Office / Project Manager.

Office Project / The risk assessment is approved and where required, amended
Reviewed Risk
Construction Manager following an incident or when the scope of the activity changes
Assessment.
significantly and re-briefed where required.
Meeting Minutes

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 39 of 45
HSEQ-Incident Category I

Consequence Depiction in active Definition of Contents

Actual Severity

Personal Harm Fatal - Cat.1 Incident which results in a fatality or at least


5 persons are injured.

Damages to Equipment or Major impact on the business results of the Incident which results in a damage which
Products subgroup - Cat.1 can have a major impact on the business
results of a subgroup.

Health Impairment Death (Influences which can result in death) Death (Influences which can result in death,
- Cat.1 e.g. occupational illness, a heart attack).

Release to Environment Major impact on the environment/public Incident, which results in the release of a
health (warnings issued) - Cat.1 product to the environment and has a major
impact on the environment/public health.

Force Majeure Major impact on the business within the Incident which results from sabotage,
country (sabotage, criminal act, natural criminal act, war act, natural disaster,
disaster, strike, plague, epidemic, national strike, which has a major impact on
pandemic) - Cat.1 business activities within the country.

Incident which results in harm to health, e.g. a


plague, an epidemic or pandemic.

Actions by the client Cessation of all business processes - Cat.1 Actions of clients, which result in the
cessation of all business processes with the
company

Actions by Public Cessation of all business processes - Cat.1 Actions of public authorities, which result in
Authorities the cessation of all business process of the
company.

Impact on Reputation Media Interest - Cat.1 Incident, which due to its special
constellation, evokes interest with the media.

Production/ Productivity Performance Loss/ Component Failure - Incident, which results in the loss of
important aspects of the performance and/or
Major Impact on Business - Cat.1
results in important financial impact on the
result of the executing unit and/or results in a
final non-acceptance by the client.

Quality-relevant incident, which results in a


total loss of a component, respectively a
major financial damage to the business
results.

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 40 of 45
HSEQ-Incident Category II

Consequence Depiction in active Definition of Contents

Actual Severity

Personal Harm Severe, possibly permanently handicapped Incident, where a person is severely injured
- Cat.2 and the person potentially remains
permanently physically handicapped.

Damages to Equipment or Impact on the business results of the Incident which results in damage, which can
Products subgroup - Cat.2 have an impact on the business results of
the subgroup.

Health Impairment Serious (chronic) Illness - Cat.2 Incident which results in a person being
seriously/chronically ill, e.g. as a result of
occupational influences.

Release to Environment Impact on environment/public health Incident which results in the release of a
(restricted zones) - Cat.2 product to the environment and which has an
impact on environment/public health.

Force Majeure Medium impact on the business within the Incident which results from sabotage,
country (sabotage, criminal act, natural criminal act, war act, natural disaster,
disaster, strike, plague) - Cat.2 national strike, which has a medium impact
on business activities within the country.

Incident which results in harm to health, e.g. a


plague.

Actions by the Client Cessation of project - Cat.2 Client actions which result in the cessation of
the project.

Actions by Public Cessation of project - Cat.2 Public authority actions which result in the
Authorities cessation of the project.

Impact on Reputation Top client/ Dispute with authorities - Cat.2 Incident which results in a dispute between a
top client and public authorities.

Production/ Currently not yet defined Currently not yet defined.

Productivity

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 41 of 45
HSEQ-Incident Category III

Consequence Depiction in active Definition of Contents

Actual Severity

Personal Harm Severe Injury - Cat.3 Incident which results in a person being
severely injured. This includes:

Accidents resulting in a substitute/


sheltered work place
Accidents which require hospitalization
Accidents resulting in lost work time >=1
calendar day
Accidents with multiple injured, but less
than 5

Damages to Equipment or Low impact on financial result of subgroup - Incident which results in a damage which
Products Cat.3 has a low impact on the business results of
the subgroup.

Health Impairment Acute, severe health problems - Cat.3 Incident which results in a person getting
acute severe health problems.

Release to Environment Release into an open space - Cat.3 Incident which results in the release of a
product to the environment and the released
product remains in an open space.

Force Majeure Low impact on the business within the Incident which results from sabotage,
country (sabotage, criminal act, natural criminal act, war act, natural disaster,
disaster, strike) - Cat.3 national strike, which has a low impact on
business activities within the country.

Actions by the client Cessation of activities - Cat.3 Client actions which result in the cessation of
activities.

Actions by Public Cessation of activities - Cat.3 Public authority actions which result in the
Authorities cessation of activities.

Impact on Reputation Client/Influence of public authorities - Cat.3 Incident which results in repercussions to the
business due to actions of clients or public
authorities (influence).

Production/ Productivity Currently not yet defined Currently not yet defined

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 42 of 45
HSEQ-Incident Category IV

Consequence Depiction in active Definition of Contents

Actual Severity

Personal Harm Injury medical care - Cat.4 Incident which results in a person being
injured and requiring medical care.

Damages to Equipment or Impact on financial result of company - Incident which results in a damage which
Products Cat.4 can have an impact on the business result of
the company.

Health Impairment Temporary health impairment - Cat.4 Incident which results in a person
experiencing a temporary health impairment.

Release to Environment Release into a closed space - Cat.4 Incident which results in the release of a
product to the environment and the released
product remains in a closed space.

Force Majeure Local impact on the business (sabotage, Incident which results from sabotage,
criminal act, natural disaster, strike) - Cat.4 criminal act, war act, natural disaster,
national strike, which has a low impact on
business activities.

Actions by the Client Equipment respectively works not released - Client actions with the consequence that
Cat.4 neither equipment nor works are released.

Actions by Public Equipment respectively works not released - Public authority actions with the
Authorities Cat.4 consequence that neither equipment nor
works are released.

Impact on Reputation Interest Representatives (or client/public Incident which results in discussions with
authority) - Cat.4 interest representatives, clients of public
authorities.

Production/ Productivity Currently not yet defined. Currently not yet defined

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 43 of 45
HSEQ-Incident Category V

Consequence Depiction in active Definition of Contents

Actual Severity

Personal Harm Injury, first aid Cat.5 Incident where a person is injured and first
aid is necessary.

Damages to Equipment or No impact on the financial result of the Incident which results in damage, but does
Products company- Cat.5 not impact the business results of the
company.

Health Impairment Health impairment (stress) - Cat.5 Incident which results in a person having
health impairment.

Release to Environment No impact on environment/public health - Incident which results in the release of a
Cat.5 product to the environment and has no
impact on the environment/public health.

Force Majeure No impact on the business of a subgroup Incident which results from sabotage,
(sabotage, criminal act, natural disaster, criminal act, war act, natural disaster,
strike) - Cat.5 national strike, which has no impact on the
business activities.

Actions by Client Withdrawal of a work permit of a person - Client actions which result in the withdrawal
Cat.5 of a work permit of an employee.

Actions by Public Withdrawal of a work permit of a person - Public authority actions which result in the
Authorities Cat.5 withdrawal of a work permit of an employee.

Impact on Reputation Minor local problem - Cat.5 Incident which represents a minor local
problem.

Production/ Productivity Currently not yet defined Currently not yet defined

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 44 of 45
Notes

Bilfinger Tebodin Middle East HSE Manual | 180.510.001 | Rev. C | 03.01.2021

Page 45 of 45
Bilfinger Middle East

RULE: DEFINITION: PTW forms an essential part of safe systems


ALWAYS work with a valid of work for many work activities. It is a document which
Permit to Work (PTW) allows work to commence, including mitigation measures
Permit to Work when required. to control risks. ALWAYS ensure the PTW is fully briefed
and understood by the whole team. If in any doubt, STOP
work and seek guidance/advice.

RULE: DEFINITION:
ALWAYS ensure that Energy isolation separates people from hazards such as
hazardous energy sources electricity, pressure and energized equipment.
Verify Isolations are isolated, locked, and
tagged before work begins.

RULE: DEFINITION:
ALWAYS position yourself Line of Fire is placing yourself in the path of moving
in a safe zone in relation objects, the release of high-energy, or substances that
Line of Fire to moving and energized could have adverse affect on human bodies, or by placing-
equipment. ing yourself in harm´s way.

RULE: DEFINITION:
ALWAYS protect yourself Working at height’s where a person could be
Working against falls from height. injured by falling, above or below ground level.

at Height

RULE: DEFINITION:
NEVER work under the The consumption of any intoxicating substance (Drugs and
No Drugs & influence of intoxicating Alcohol), which can severely affect a person’s physical and

Alcohol substances and smoke in


designated areas only.
mental state, social situation and decision making, is
strictly prohibited. Smoking is only permitted in
designated smoking zones.

RULE: DEFINITION:
ALWAYS stop work and Employees are empowered and have the responsibility
Stop Work intervene when unsafe and obligation to stop work if there is a perceived unsafe

Authority
conditions or uncontrolled condition or behavior that may result in an unwanted
situations are observed. event.

RULE: DEFINITION:
ALWAYS use appropriate A machine, device or implement used to carry out a
Tools & and regularly inspected particular function.

Equipment plant, tools and equipment


that are fit for purpose.

RULE: DEFINITION:
ALWAYS wear a seatbelt, A person having complete control over any vehicle at all
NEVER use your phone times.
Safe Driving and DO NOT exceed speed
limits while driving.

You might also like