TERM PAPER ON HOSTEL MANAGEMENT

Submitted By COURSE: Roll NO: Submitted To: : SUMIT CHOUHAN B.TECH - CSE RF1001B52 MISS SANDEEP RATTU

ACKNOWLEDGEMENT
This project is a welcome and challenging experience for us as it took a great deal of hard work and dedication for its successful completion. Its our pleasure to take this opportunity to thank all those who help us directly or indirectly in preparation of this report. We would also like to very sincere thank to our project guide Lecturer Miss SANDEEP RATTU who supported us technically as well as morally in every stage of the project. Without their guidance and support, this project would not have seen light of the day. It gives us immense in expressing a deep sense of gratitude and sincere thanks to Lovely Professional University. There times in such project when clock beats you again and again and you run out of energy and you want to finish it once and forever. Last but not the least we thank our family for their boost and support in every sphere. Their vital push infused a sense of insurgency in us.

Sumit Chouhan

Table of Contents

#Introduction #Source of Information #Proposed System #Features of the Proposed System #System Design #Source Code #Output of Program #Testing of Program #Implementation #Scope of Improvement

4 5 5 6 7 9 17 19 20 21

INTRODUCTION

In understand the Problem and its Context. Such analysis typically requires a thorough understanding of the existing system, parts of which have to be automated. A clear understanding is needed of the important data entities in the system, major centers where action is taken, the purpose of the different actions that are performed, and the inputs and outputs.The problem that my software system has to solve is automating an existing HOSTEL MANAGEMENT SYSTEM manual process. Along with the automation, the automated system should provide to an organization with additional reports, keeping records of all transactions, etc.

Source of Information

The basic aim of problem analysis is to obtain a clear .Understanding of the needs of the client and the user, what is exactly Desired from the software, and what the constraints on the solution are Analysis leads to actual specification. Analysis involves interviewing the client and end users. These people and the existing document about the client mode of operation are the basic sources of information for the analysts search a problem by asking question of the clients and the users and by reading existing documents. Once the problem analyzed and these understood, the requirements must be specified in the requirement specification all the Functional and and document. The Requirements document must specify performance Specification are

requirements. A basic purpose of software requirement is to bridge the communication gap between the clients and user needs

developers. SRS is the medium through which the client

accurately specified. SRS forms the basis software development.

PROPOSED SYSTEM
The proposed system for HOSTEL MANAGEMENT SYSTEM is computerized. Today is the era of computers. This software project solves all the problems discussed above in the present system. The main objective of developing this project is to save time and money. The proposed system provides the following features on different tasks.

FEATURES SYSTEM:

OF

THE

PROPOSED

. User -friendly package.

. Efficient retrieval time.

. Efficient linkage of Information.

. Validation checks to ensure accuracy.

. Query facility for instant information.

. Error messages or better user Interface.

SYSTEM DESIGN

The design activity begins when the requirements document for the software to be developed is available .While the requirements specification activity is entirely in the problem domain toward the solution domain. Design is essentially the bridge between requirements specifications and final solution for satisfying the Requirements. The design of a system essentially a blueprint or a plan for a solution for the system.

The design process for software systems often has to Levels. At the first level the focus is on deciding which modules are needed for the system, the specifications of these modules, and how the modules should be interconnected. This is what is called the system design or top-level design. In the second level, the internal design of the modules, or how the specifications of the modules can be satisfied, is decided. This design level is often called detailed design or logic design. Detailed design essentially expands coding. to contain a more detailed description of the processing logic and data structures so that the design is sufficiently complete for

System design focuses on the detailed implementation of the system recommended in the feasibility study. It is not a step-by-step

implementation of clear procedure and guidelines; much of the design work.

SOFTWARE SPECIFICATIONS

Software:

C language

SOURCE CODE

#include <stdio.h> #include <conio.h> #include<string.h> struct hos { char name[20]; int phno; char address[50]; char fathername[50]; char sex; char bloodgroup[5]; int registrationno; }s[100]; void view(); void search(); void delete(); void add(); void menu() { int ch; clrscr(); printf("\n *************************************************" );

printf("\n * *"); printf("\n * SYSTEM *"); printf("\n * *"); printf("\n *************************************************" ); printf("\n\n\tWELCOME TO LPU HOSTEL "); printf("\n\n\t1.ADD NEW STUDENT"); printf("\n\n\t2.SEARCH STUDENT INFORMATION"); printf("\n\n\t3.REMOVE STUDENT"); printf("\n\n\t4.exit "); printf("\n\n\tEnter your choice(1,2,3or4)"); scanf("%d",&ch); switch(ch) { case 1: add(); getch(); menu(); break; case 2: search(); getch(); WELCOME TO HOSTEL MANAGEMENT

menu(); break; case 3:delete(); getch(); menu(); break; case 4:exit(); break; }}

void search() {int i,regno; char ch; clrscr(); printf("\nEnter the regno no"); scanf("%d",&regno); for(i=0;i<100;i++) if(regno==s[i].registrationno) { printf("\n!!!!!!!!RECORD FOUND!!!!!!!!!"); printf("\n!NAME:"); printf(s[i].name);

fflush(stdin); //printf("\nPHONE NO:"); //printf(s[i].phno); fflush(stdin); printf("\nBLOOD GROUP:"); fflush(stdin);

printf(s[i].bloodgroup); fflush(stdin); printf("\nFATHER NAME:"); fflush(stdin); printf(s[i].fathername); printf("\nADDRESS:"); printf(s[i].address); fflush(stdin); i=100;

else

{printf("\nregistration no not matched"); getch(); menu(); }} void add() {char ch; int i; clrscr(); // printf("how much record you want to enter"); for( i=0;i<2;i++) { printf("\nEnter the name:"); scanf("%s",&s[i].name); fflush(stdin); printf("\nEnter the father's name:"); scanf("%d",&s[i].fathername); fflush(stdin); printf("\nEnter the sex:"); scanf("%d",&s[i].sex); fflush(stdin); printf("\nEnter the phone number:");

scanf("%d",&s[i].phno); fflush(stdin); printf("\nEnter the address:"); scanf("%s",&s[i].address); fflush(stdin); printf("\n\Enter the blood group:"); scanf("%d",&s[i].bloodgroup); fflush(stdin); printf("\nEnter the registration no:"); scanf("%d",&s[i].registrationno); fflush(stdin); printf("\nDo you want to add more record"); scanf("%c",&ch); if(ch!='y') goto xy; xy:break;

} void delete()

{int i, regno; char ch; clrscr(); Printf ("enter the regno no"); Scanf ("%d",&regno); for (i=0;i<100;i++) if(regno==s[i].registrationno) { printf("\nAre you sure you want to delete this record(y or n)"); scanf("%c",&ch); if(ch=='y') printf("\nyour record getch(); menu(); } else {printf("registration no not matched"); getch(); menu(); }} void main() is deleted");

{ clrscr();

getch(); menu(); }

OUTPUT OF THE PROGRAM

****************************************** WELCOME TO LPU HOSTEL

ADD NEW STUDENT SEARCH STUDENT INFORMATION REMOVE STUDENT .exit 1 SUMIT SUBHASH M 9988501129 1087,B.S.COLONY, PANIPAT

2. 3.
4.

Enter your choice (1, 2, 3or4) Enter the name: Enter the father's name: Enter the sex: Enter the phone number: Enter the address:

Enter the blood group: Enter the registration no: Do you want to add more record

O+ 11003353 N

Enter the Reg no.

11003353

!!!!!!!!RECORD FOUND!!!!!!!!! NAME: SUMIT BLOOD GROUP: O+ FATHER NAME: SUBHASH ADDRESS: 1087,B.S.COLONY,PANIPAT Enter the Reg no: 10909090

Registration no not matched Enter the Reg no 11003353

ARE YOU SURE YOU WANT TO DELETE THIS RECORD(Y OR N) Y YOUR RECORD IS DELETED

Testing of Program
We make this program by properly running.We remove all the errors with full effort. We test our program in C-language using

ctrl+F9 key combination from the keybord. But before running we find that in general whether any errors are occur in our program or not. This can be done by using by itself. Mainly generally error are are occurred in the field of syntax or logical eerror. These syntax are generally remove by the To see the program and analize every thing of the program.

IMPLEMENTATION
Once the program has properly finished developing, Coding and testing the program, the development of the program is near the end. Now the project team will release the program to play its part in the

overall system-the programmer just has some tidying up to do. How the team will release the program depends on the installation. In most cases, however, the process will involve some kind of acceptance test; this is to ensure that the user to try out the new system to see whether their needs are met. Of course, the programmer should have produced adequate documentation. This will include details of program testing, with full description on test data used on actual results. Many users will agree that those records are enough to show the program is acceptable, where as some way wish to provide a new set of test data to test the system again. In this case, the project team will run the program with the new data, checking output and documentation the process as they had done previously. As well as user documentation, the released program needs an operations manual. This may be part of the user manual or separate from it. Often run-time message. the programmer will have made some input to this document, perhaps giving details of the

SCOPE OF IMPROVEMENT

I have converted almost all of the functionality of the HOSTEL MANAGEMENT SYSTEM. But due to lack of time, I have not been able to cover some of the topics that come under hostel management system. Some poor students are given a particular concession for the entire year, but due to lack time I could not include this feature in my project. There may be so many things in the project that have been left by me. Despite of these drawbacks, the proposed system provides several new functionalities and is quite user friendly. It is easy to extend the system that we have proposed. A person could see any of the issued, unissued or all the rooms according to his/her will. Only few coding and design effort is needed to cover the above told deficiencies. As design is simple, improvements can be made easily. Coding done in the project is easy to understand. I have tried my best in covering the project.