CTRL Shortcuts Formatting Shortcuts Navigation and Data Editing

CTRL + A. Select All ALT + ‘ Display style Arrow keys Move to new cells
CTRL + B Bold ALT + H + 0 Increase decimal ALT + Display a drop-down list
CTRL + C Copy ALT + H + 9 Decrease decimal ALT + Tab Switch programs
CTRL + ALT + V Paste Special CTRL + 1 Format Box CTRL + Pg Up/Down Switch worksheets
CTRL + D Fill Down SHIFT + CTRL + ~ General format CTRL + Tab Switch workbooks
CTRL + F Find SHIFT + CTRL + ! Number format CTRL + Arrow keys Go to end of contiguous range
CTRL + G Go to SHIFT + CTRL + @ Time format SHIFT + Arrow keys Select a cell range
CTRL + H Replace SHIFT + CTRL + # Date format SHIFT + CTRL + Arrow keys Highlight contiguous range
CTRL + I Italic SHIFT + CTRL + $ Currency format Home Move to beginning of line
CTRL + K Insert Hyperlink SHIFT + CTRL + % Percentage format CTRL + Home Move to cell “A1”
CTRL + N New Workbook SHIFT + CTRL + ^ Exponential format F5 “Go to”
CTRL + O Open File SHIFT + CTRL + & Outline border ENTER Move to cell below
CTRL + P Print SHIFT + CTRL + _ Remove border SHIFT + ENTER Move to cell above
CTRL + R Fill right SHIFT + CTRL + * Select region TAB Move to cell to the right
CTRL + S Save workbook SHIFT + CTRL + Enter Enter array formula SHIFT + TAB Move to cell to the left
CTRL + T Create Table BACKSPACE Delete cell and get inside
CTRL + U Underline Columns and Rows DELETE Delete cell/selection
CTRL + V Paste F2 Edit/ highlight dependent cells
CTRL + W Close window SHIFT + Spacebar Highlight row When inside cell…
CTRL + X Cut CTRL + Spacebar Highlight column ALT + ENTER Start new line in same cell
CTRL + Y Repeat SHIFT + ALT + Group rows/columns SHIFT + Arrow keys Highlight within cells
CTRL + Z Undo SHIFT + ALT + Ungroup rows/columns SHIFT + CTRL + Arrow keys Highlight contiguous items
CTRL + 1 Format Box CTRL + Minus sign Delete selected cells BACKSPACE Delete preceding character
CTRL + 5 Strike-through SHIFT + CTRL + Plus Sign Insert blank cells DELETE Delete character to the right
CTRL + 9 Hide row ALT + P + V + G View gridlines F4 Anchor “Fix” Cells
SHIFT + CTRL + 9 Unhide row ALT + P + V + H View headings ESC Cancel a cell entry
CTRL + 0 Hide column F7 Spell check
SHIFT + CTRL + 0 Unhide column Function Key Shortcuts SHIFT + F2 Insert a comment
CTRL + ~ Show formulas/values CTRL + F3 Name a cell
F1 Excel Help Menu
CTRL + ‘ Copy above formula ALT + N + V Pivot table
F2 Edit cells
CTRL + [ Precedents ALT + N + K Insert charts
F3 Paste Name
CTRL + ] Dependents ALT + P + S + P Page setup
F4 Repeat or anchor cells
CTRL + ; Display date ALT + A + S Sort options
F5 “Go to”
SHIFT + CTRL + : Display time ALT + A + F + W Data from web
F6 Zoom, task, sheet, split
CTRL + Space Select column
CTRL + Enter Fill selection w/ entry
F7 Spell check Formulas and Auditing
F8 Anchor to highlight
= (equals sign) Start a formula
ALT Shortcuts F9 Recalculate workbooks
SHIFT + F3 Display “Insert Function” box
ALT + Tab Switch program F10 Activate menu bar
ALT + “=“ Insert AutoSum formula
ALT + ‘ Display style F11 New chart
CTRL + ‘ (apostrophe) Copy formula from above cell
CTRL + ALT + V Paste special box F12 Save as
SHIFT + CTRL + “ (quote) Copy value from above cell
CTRL + ALT + V + T Paste format only SHIFT + F2 Insert a comment
CTRL + ~ Show formulas/values
ALT + W + S (Un)split panes SHIFT + F3 “Insert Function” Box
F9 Recalculate all workbooks
ALT + W + F (Un)freeze windows SHIFT + F4 Find Next
Auditing formulas…
ALT + H + O + M Move/ Copy a sheet SHIFT + F5 Find
ALT + M + P Trace immediate precedents
ALT + H + D + S Delete worksheet SHIFT + F6 Zoom, task, sheet
ALT + M + D Trace immediate dependents
ALT + W + Q Change view sizing SHIFT + F8 Add to selection
ALT + M + A + A Remove tracing arrows
ALT + H + O + I Fit column width SHIFT + F9 Calculate active sheet
ALT + M + V Evaluate formula
ALT + H + O + R Change tab name SHIFT + F10 Display shortcut menu
ALT + R + G Track changes
ALT + H + E + A Clear cell SHIFT + F11 New worksheet
ALT + W + G Zoom to selection
ALT + H + H + L Conditional format CTRL + F1 Min / Restore Ribbon
CTRL + [ Go to precedent cells
ALT + H + A Align CTRL + F3 Name a cell
CTRL + ] Go to dependent cells
ALT + H + F + P Format painter CTRL + F4 Close window
SHIFT + CTRL + { Trace all precedents (indirect)
ALT + H + F Formatting CTRL + F9 Minimize workbook
SHIFT + CTRL + } Trace all dependents (indirect)
ALT + F + W + V Print preview CTRL + F10 Maximize window
F5 + Enter Go back to original cell
ALT + F4 Close program CTRL + F12 Open File
ALT + F8 Macro box Windows Flag + D Minimize program
ALT + F11 Visual basic editor Windows Flag +E Windows explorer
 Frequently Used Formulas Recording a Macro
Perpetuity Formula Example: Create a macro to insert borders at the bottom of cells
1. Place the cursor in the desired cell.
Perpetuity = Cash Flowt+1 2. Hit Alt w m r (View Æ Macros Æ Record Macro)
(Cost of Capital - Growth Rate) 3. Input macro name (‘Border’) and shortcut key (Ctrl Shift B). As soon as
you hit ‘OK’, you are starting to record this macro.
Discounting (PV) of a Cash Flow 4. When finished inserting a bottom border (using Ctrl 1) in the desired cell,
DCF = Cash Flowt hit Alt w m r to ‘Stop Recording’ the macro.
5. Try going to any cell or a range of cells and hitting Ctrl Shift B
(1 + i)^(period t)
Cost of Equity
Cost (K)Equity = Rf + ȕ(Risk PremiumMarket)

Weighted Average Cost of Capital

WACC = KDebt * (1-Tax Rate) * D + KEquity * E
D+E D+E
Compound Annual Growth Rate (CAGR)
CAGR = Ending Value ^ (1/No. of Periods) - 1
Beginning Value Data Table
Example: Create a data table that will output 2005 EPS based on a range of
Data Validation 2005 revenue growth and EBIT margin assumptions
Example: Create a list 1. Input a range of revenue growth rates in a column (as pictured)
1. Enter data to be in list (A3:A5) 2. Input a range of EBIT margins in a row (as pictured)
2. Go to cell to be validated (A7) 3. Reference 2005 EPS (the output variable) from model into the cell between
3. Click Data Tab > Data Validation the input row and input column as illustrated below
4. Click the Settings tab to specify “List” 4. Highlight the matrix
5. Input “Source” info (=$A$3:$A$5) and hit “OK” 5. Type Alt a w t (Data Æ What –if analysis Æ Data Table)
6. Reference the row input variable from the model (2005 EBIT margin is the
row input variable)
7. Reference the column input variable from the model (2005 revenue growth
is the column input variable)
8. Hit Enter

Customizing a Number Format

Custom formatting defines the format for positive numbers, negative numbers,
zero values, and text, in that order: <Positive>;<Negative>;<Zero>;<Text> Iterations and Circularity
Example: [Blue]0.0x;[Red](#,##0.00);"OK!";"Analysis of" @ Example: Inserting a
circularity breaker
toggle in a model;
Insert an IF statement
to modify the interest
expense formula to
incorporate the
circularity breaker,
such that if it is turned
on, the interest
expense becomes zero,
breaking the
circularity
Go to: Office Button > Excel Options (Alt t o) > Formulas tab
Ensure the ‘Iteration’ box is checked for 100 iterations as illustrated.

EnterorResult: Values: Displayed: Application:

12 Ifpositive,then… 12.0x Showingmultiples
Ͳ1000 Ifnegative,then… (1,000.00) Expenses
0 Ifzero,then… OK! BalanceSheetCheck
Colgate Iftypedtext,then… AnalysisofColgate ModelHeading