Department of the Army TRADOC Pamphlet 220-1

Headquarters, United States Army

Training and Doctrine Command
Fort Eustis, Virginia 23604-5700

5 January 2015

Field Organizations

USING THE MEDICAL OPERATIONAL DATA SYSTEM (MODS)

FOR THE COMMANDER:

OFFICIAL: REX A. SPITLER

Major General, U.S. Army
Deputy Chief of Staff

RICHARD D. MONTIETH
Colonel, GS
Deputy Chief of Staff, G-6

History. This publication is a new U.S. Army Training and Doctrine Command (TRADOC)
pamphlet.

Summary. This pamphlet contains instructions for monitoring and maintaining elements of
Soldier medical readiness, in order to improve Soldiers’ medical availability status.

Applicability. This pamphlet applies to all TRADOC organizations to which Soldiers are
assigned.

Proponent and exception authority. The proponent of this pamphlet is the TRADOC Surgeon.
The proponent has the authority to approve exceptions or waivers to this pamphlet that are
consistent with controlling laws and regulations. Activities may request a waiver to this
pamphlet by providing justification that includes a full analysis of the issue and a formal review
by the TRADOC Staff Judge Advocate (SJA). All waiver requests will be endorsed by the
senior leader of the requesting activity and forwarded to the policy proponent.

Army Management Control Process. This pamphlet does not contain management control
provisions.
*This pamphlet supersedes enclosures 1 and 2 to memorandum, HQ TRADOC, ATBO–M, subject: Monitoring and
Maintaining Soldier Medical Deployability, dated 21 November 2011.
TRADOC Pamphlet 220-1

Supplementation. Supplementation of this pamphlet and establishment of command and local

forms is prohibited without prior approval from Commander, TRADOC Surgeon, 950 Jefferson
Ave, Fort Eustis, VA 23604-5754 or usarmy.jble.tradoc.mbx.hq-tradoc-g-1-4-surgeons.

Suggested improvements. Users are invited to send comments and suggested improvements
on DA Form 2028 (Recommended Changes to Publications and Blank Forms) directly to
Commander, TRADOC Surgeon, 950 Jefferson Ave, Fort Eustis, VA 23604-5754 or
usarmy.jble.tradoc.mbx.hq-tradoc-g-1-4-surgeons.

Distribution. This publication is available in electronic media only and is published on the
TRADOC Homepage at http://www.tradoc.army.mil/tpubs/index.htm.
______________________________________________________________________

Summary of Change

TRADOC Pamphlet 220-1

Using the Medical Operational Data System (MODS)

This new publication, dated 5 January 2015 –

o Provides guidance on reducing/maintaining the percentage of indeterminate medical readiness

status at less than 5 percent of assigned strength (para 2-2a).

o Provides guidance on maintaining medical appointment no-show rate at less than 5 percent
(para 2-2b).

o Provides guidance for appointment of dedicated Medical Protection System unit

administrators, unit managers, and commander clerks (para 2-2c).

o Provides guidance on utilizing Medical Protection System to facilitate input of medical

readiness status and to view profiles in the e-Profile system (para 2-2e).

o Provides special considerations for Initial Military Training units and geographically-remote
units (chapters 4 and 5).

o Provides instructions for accessing and navigating Medical Operational Data System; periodic
health assessments; and Post-Deployment Health Reassessments (appendixes B and C).

2
 TRADOC Pamphlet 220-1

Contents
Page
Chapter 1 Introduction ................................................................................................................... 5
1-1. Purpose ................................................................................................................................... 5
1-2. References .............................................................................................................................. 5
1-3. Explanation of abbreviations and terms ................................................................................. 5
1-4. Scope ...................................................................................................................................... 5
Chapter 2 Applicability, goals, and approach ................................................................................ 5
2-1. Applicability ........................................................................................................................... 5
2-2. Goals ....................................................................................................................................... 6
2-3. Approach ................................................................................................................................ 6
Chapter 3 Overview of Medical Operational Data System (MODS) ............................................ 7
3-1. Medical Protection System (MEDPROS) .............................................................................. 7
3-2. Electronic profile (e-Profile) .................................................................................................. 7
Chapter 4 Special considerations for Initial Military Training (IMT) units .................................. 8
4-1. Reception battalions ............................................................................................................... 8
4-2. Training units ......................................................................................................................... 10
Chapter 5 Special considerations for geographically-remote units ............................................. 10
5-2. Coordination with other Services or Veterans Administration ............................................ 11
5-3. Physical profiles ................................................................................................................... 11
5-4. Post-Deployment Health Reassessment (PDHRA) .............................................................. 11
5-5. Coordination with Army MTFs ............................................................................................ 11
5-6. Reserve Health Readiness Program ...................................................................................... 11
Appendix A References ............................................................................................................... 12
Appendix B Accessing and reading MEDPROS ......................................................................... 14
Appendix C Accessing and reading e-Profiles ............................................................................ 33
Glossary ........................................................................................................................................ 37

Table List
Table B-1. Individual Medical Readiness Classifications ........................................................... 24

Figure List
Figure B-1. MODS home page .................................................................................................... 15
Figure B-2. MEDPROS login page .............................................................................................. 15
Figure B-3. USR Status Report (USR) Tool selection ................................................................. 16
Figure B-4. Start a new roster ....................................................................................................... 17
Figure B-5. MEDPROS USR Report ........................................................................................... 18
Figure B-6. Individual Medical Readiness report ......................................................................... 18
Figure B-7. PHA report................................................................................................................. 19
Figure B-8. PHA report, cont. ....................................................................................................... 19
Figure B-9. PHA report, cont. ....................................................................................................... 20
Figure B-10. Dental Readiness report ........................................................................................... 20
Figure B-11. Dental Readiness report, cont. ................................................................................. 21
Figure B-12. Dental Readiness report, cont. ................................................................................. 22
Figure B-13. MRC UMR Command Drill Down selection .......................................................... 22

3
TRADOC Pamphlet 220-1

Figure List, continued

Page
Figure B-14. MRC Command Drill Down Report ....................................................................... 23
Figure B-15. Unit Medical Readiness Report ............................................................................... 23
Figure B-16. AKO home page, “My Medical Readiness” selection ............................................ 26
Figure B-17. Periodic Health Assessment (PHA) selection ......................................................... 26
Figure B-18. New PHA form selection........................................................................................ 27
Figure B-19. Initiating first part of the PHA................................................................................ 27
Figure B-20. PDHRA Report selection ........................................................................................ 28
Figure B-21. PDHRA Report selection, continued ....................................................................... 29
Figure B-22. PDHRA roster ......................................................................................................... 30
Figure B-23. PDHRA Command Drill Down selection .............................................................. 30
Figure B-24. PDHRA Command Drill Down selection, continued............................................. 31
Figure B-25. AKO home page, “My Medical Readiness” selection ............................................ 31
Figure B-26. PDHRA selection .................................................................................................... 32
Figure B-27. Initiating PDHRA .................................................................................................... 32
Figure C-1. MODS homepage ...................................................................................................... 33
Figure C-2. e-Profile homepage .................................................................................................... 34
Figure C-3. “About e-Profile” page .............................................................................................. 34
Figure C-4. “Roles and Permissions” page ................................................................................... 35
Figure C-5. “Roles and Permissions” page, expanded ................................................................. 35
Figure C-6. Application Registration page ................................................................................... 36
Figure C-7. Welcome page ........................................................................................................... 36
Figure C-8. Help Center ................................................................................................................ 36

4
 TRADOC Pamphlet 220-1

Chapter 1
Introduction

1-1. Purpose
This pamphlet supports Army and TRADOC policy on monitoring and maintaining medical
aspects of Soldier deployability. It provides instructions that will help commanders and directors
manage their medical readiness status and improve the process of unit status reporting.

1-2. References
Required and related publications and prescribed and referenced forms are listed in appendix A.

1-3. Explanation of abbreviations and terms

Abbreviations and special terms used in this pamphlet are explained in the glossary.

1-4. Scope

a. This pamphlet contains instructions for monitoring and maintaining elements of Soldier
medical readiness, in order to improve Soldiers’ medical readiness status. It supports the Army’s
and TRADOC’s intent for commanders to maintain awareness of their Soldiers’ medical
readiness status, and take actions to ensure that Soldiers follow up on medical readiness issues in
a timely manner. It provides special considerations for Initial Military Training (IMT) units and
geographically-remote units.

b. The appendixes contain instructions for accessing MODS; obtaining individual medical
readiness and Post-Deployment Health Reassessment reports; and obtaining individual Soldiers’
electronic profiles (e-Profiles).

Chapter 2
Applicability, goals, and approach

2-1. Applicability

a. Non-deployable report. This pamphlet supports the requirement for all subordinate units,
including HQ TRADOC, to submit a monthly non-deployable report in conjunction with the
Commander’s Unit Status Reporting (CUSR) facer slides IAW TRADOC TASKORD
IN120091. This report allows subordinate organization and center of excellence G-1s and
medical staff personnel to assist commanders with identifying and reducing the number of non-
deployable military personnel within their units. This also provides commanders and staff
elements a standard document to reference when briefing unit non-deployable percentages
during the CUSR.

b. Medical readiness status. Medical readiness involves having current physical and dental
examinations, and no limitations on duty performance. The medical non-deployable status
includes Soldiers with both temporary and permanent profiles and whose status is unknown. The

5
TRADOC Pamphlet 220-1

Army’s goal for medical non-deployable status is 4 percent or less. The Armywide challenge to
reverse or reduce the trend is reflected in the incorporation of availability status as a measure of
readiness in unit status reports (USR), and a tenet of the Army’s Ready and Resilient Campaign
Plan. The challenge is directed both to the medical community and to organizational leaders.

2-2. Goals
The Army’s and TRADOC’s goals for medical readiness are as follows:

a. Reduce or maintain the percentage of indeterminate medical readiness status at less than 5
percent of assigned strength.

b. Maintain medical appointment no-show rate at less than 5 percent.

c. Ensure appointment of dedicated Medical Protection System (MEDPROS) unit

administrators (at brigade and above), unit managers (at battalion and below), and commander
clerks (at all levels).

d. Provide for Career Counselors to obtain access to the electronic profile (e-Profile) system
and follow instructions pertaining to their roles in the MOS Administrative Retention Review
(MAR2) process. See appendix C, especially para C-3h, for instructions.

e. Utilize MODS to facilitate input of medical readiness status and to view profiles in the e-
Profile system.

2-3. Approach

a. Maintain close working relationships with medical counterparts at all levels to ensure
affected Soldiers are on track with their treatment plans, namely that they’re making timely
follow-on visits and keeping their appointments. Army organizations that have succeeded in
reducing their numbers of non-deployable Soldiers attribute their success to collaborative
communication among commanders, health care providers (HCP), and MODS subject matter
experts.

b. Make effective use of tools that are designed for commanders to monitor their Soldiers’
medical readiness status, namely:

(1) The MEDPROS and the electronic profile (e-Profile) applications within MODS.
Commanders must put emphasis on the accuracy and timeliness of their units’ data in the
MEDPROS and e-Profile databases, especially pre- and post-deployment health assessments, and
post-deployment health reassessments.

(2) Use of Text Messaging and E-Mail Appointment Reminder (TMEAR) system by the
medical treatment facility (MTF) to ensure Soldiers show for their appointments on time. One
MTF supporting a TRADOC organization showed a 30% reduction in appointment no-shows
over a one-year period, attributed to TMEAR.

6
 TRADOC Pamphlet 220-1

Note: The above regarding TMEAR is provided as situational awareness for commanders; the
system is not under TRADOC’s control.

Chapter 3
Overview of Medical Operational Data System (MODS)

The MODS is the authoritative database for the medical readiness information of Army
personnel. It contains MEDPROS and the electronic profiling system (e-Profile).

3-1. Medical Protection System (MEDPROS)

MEDPROS is the Web module to MODS and is the primary tool to record, track, and report the
medical readiness for Soldiers and units. It contains:

a. Medical readiness data (all medical and dental readiness requirements in accordance with
AR 600-8-101, DA Form 7425 (Readiness and Deployment Checklist), and AR 40-501,
including the periodic health assessment; deployment-limiting medical conditions; dental
readiness; immunizations; deoxyribonucleic acid (DNA) specimen on file; current human
immunodeficiency virus (HIV) test; hearing readiness; and vision readiness, among other data
elements). The net centric unit status report (NetUSR) imports the medical readiness codes for
individual Soldiers from MODS.

b. Post-Deployment Health Reassessment (PDHRA). The PDHRA is the third in a series of

three health assessments associated with deployment. It follows the pre-deployment and post-
deployment health assessments (PDHA)), and is conducted 90 to 180 days after redeployment.
The PDHRA program is established by the DOD to identify and address physical and behavioral
issues that evolve after the PDHA; some behavioral health issues are significantly more
prevalent in the PDHRA than the PDHA.

Note: See appendix B for instructions on accessing and reading MEDPROS.

3-2. Electronic profile (e-Profile)

e-Profile is a web-based application within MODS that allows tracking of Soldiers who have
temporary or permanent medical conditions that may render them not medically ready to deploy.
The e-Profile system creates, routes, and stores all DA Form 3349s (Physical Profile). It allows
commanders and designated MEDPROS read-access personnel immediate visibility of Soldiers'
profiles. Commanders should provide for Career Counselors to obtain access to the e-Profile
system and follow instructions pertaining to their roles in the MAR2 process (see paragraph 2-2d
above).

Note: See appendix C for instructions on accessing and reading e-Profile.

7
TRADOC Pamphlet 220-1

Chapter 4
Special considerations for Initial Military Training (IMT) units

4-1. Reception battalions

Reception battalion commanders should coordinate with the MTF supervisor of medical and
dental in-processing activities to ensure that medical in-processing personnel enter data into
MODS as required (TRADOC Reg 350-6, para K-7, and TRADOC Reg 350-36, para 4-1a(1)),
with special attention to the following:

a. DNA specimen – Enter "D" (drawn) along with the date specimen obtained; Armed Forces
Repository of Specimen Samples for the Identification of Remains (AFRSSIR) will confirm, i.e.,
enter “Y” for yes, within 60 days.

b. HIV test – Enter "D" (drawn) along with the date specimen obtained; Armed Forces Health
Surveillance Center (AFHSC) will confirm, i.e., enter “Y” for yes, within 60 days.

c. Immunizations and tuberculin skin test – Enter data for immunizations and tuberculin skin
test (if indicated by screening questionnaire) administered.

d. Individual medical equipment (IME). This category comprises 5 elements:

(1) 2 pairs eyeglasses (2PG) – Enter "Y” or “NA”.

(2) 1 mask insert (1MI) – Enter "Y” or “NA”.

(3) Hearing aid with extra battery (HAB) – Soldiers with designator “1” under “H” in their
profiles will automatically have "NA" populated in the HAB field. If a Soldier is anything other
than “1” the HAB field will be blank and will need to be manually filled.

(4) Medical warning tag – Enter "Y” or “NA”.

(5) 1 military combat eye protection insert (MCEP-I) - Enter "Y” and the issue date or
“NA”.

e. Dental Readiness Classification (DRC). A Soldier’s DRC (1, 2, or 3) (see table B-1
below) is assigned at the time of his or first for-record dental exam, usually in advanced
individual training (AIT) (or AIT phase of One Station Unit Training). Consequently,
commanders of basic combat training units should expect that a significant number of Soldiers
will remain “non-compliant”; commanders of AIT units should expect that the number of “non-
compliant” Soldiers will decrease over time.

f. Profile. The physical profile system classifies individuals according to functional abilities.
The term “profile” can refer to the series of numerical designations (e.g., “111121”, where “1” is
considered a high level of fitness; “2” may require some activity limitations; “3” may require
significant limitations; and “4” indicates that performance of military duty must be drastically
limited) assigned to a Soldier’s functional capacity (P, physical capacity or stamina; U, upper

8
 TRADOC Pamphlet 220-1

extremities; L, lower extremities; H, hearing and ears; E, eyesight; and S, psychiatric); or it can
refer to DA Form 3349 (Physical Profile), which includes information on activities the Soldier
can perform, as well as the physical limitations, for a given medical condition and/or physical
defect. DD Form 689 (Individual Sick Slip) is intended only for acute illnesses of not more than
7 days total.

(1) As a rule, an IET Soldier’s profile serial should contain “1s” or “2s” (and not “3s” or
“4s”), depending on the physical profile qualifications for a given military occupational specialty
(MOS) (see DA Pam 611-21, Chapter 10, under “Enlisted MOS Specifications”). For example,
for an infantryman the physical profile qualification is “111221.”

(a) If a Soldier received a waiver for a medical or physical condition, the waiver authority
assigns either a “1” or “2” against the applicable functional capacity.

(b) If a Soldier arrives to the Reception battalion with a profile serial containing a “3,”
ensure he or she is referred to a healthcare provider for resolution (in accordance with TRADOC
Reg 350-6, para K-7b).

Note: Revisions to the profile serial must be accomplished in e-Profile and not MODS or
MEDPROS.

g. Vision Readiness.

Note: 2PG, 1MI, and MCEP-I are covered under IME above.

(1) Complete and document vision screening.

(2) Enter date.

h. Hearing Readiness.

Note: HAB is covered under IME above.

Note: Data must be entered into the Defense Occupational and Environmental Health Reporting
System, Hearing Conservation - Data Repository (DOEHRS-HC/DR), which feeds the
MEDPROS web data entry module.

(1) Hearing Exam – Enter date.

(2) Select “DD 2215” or “DD 2216” as appropriate.

(3) Hearing Profile – Select designator.

(4) DA Form 3349 – Select “Yes”, “No”, or “NA”.

(5) Hearing Protection Type – Make appropriate selection.

9
TRADOC Pamphlet 220-1

i. Pregnancy. On the basis of a negative pregnancy test, enter "No" and date.

j. Periodic health assessment (PHA). Ensure date of the accession medical examination has
been posted.

Note: Most accession physicals are fed to MEPROS from Total Army Personnel Database
weekly. Data that is received from other databases depends on personally identifiable
information (PII) recognition in MEDPROS.

If the date of the accession medical examination has not been posted, enter the date from DD
Form 2808 (Report of Medical Examination).

4-2. Training units

a. Student units are listed separately in the Command Drill Down Report within MEDPROS;
see para B-3b(2) below for navigation instructions.

b. Second and third doses of vaccinations. Based on immunity testing during medical
processing at the reception battalion, some Soldiers in IET units may require second and third
doses of vaccinations. Some Soldiers will require hepatitis A and/or hepatitis B vaccines during
phase II of basic training and third doses during phase V+ (approximately 26th week of One
Station Unit Training, or 17th week of AIT). Additionally, some Soldiers may require second
doses of varicella (chicken pox) vaccine during phase II; some may require second doses of
measles, mumps, and rubella (MMR) vaccine at the end of phase III. IET unit commanders
should coordinate with their supporting medical treatment facilities (MTFs) to schedule either
Soldier visits to the MTFs or shot team visits to their units.

c. Dental Readiness Status. Commanders should track their Soldiers' DRC to ensure they
have achieved DRC2 by the end of AIT.

d. Split-training option (STO) Soldiers. Reserve Component units are responsible for
ensuring completion of PHAs and dental examinations that become due while Soldiers are on
inactive status between STO-1 (basic combat training portion) and STO-2 (AIT or MOS portion
of One Station Unit Training).

Chapter 5
Special considerations for geographically-remote units

Because civilian and sister Service health care facilities cannot normally access MEDPROS (and
civilian facilities additionally cannot accommodate Army-unique requirements (such as some
immunizations, and the PDHRA), commanders of geographically remote units should preferably
seek opportunities for their Soldiers to complete their medical requirements at Army medical
treatment facilities (MTF). If such travel is not feasible, the commander should exercise other
options as noted below.

10
 TRADOC Pamphlet 220-1

5-1. Travel to Army installations

Commanders should attempt to coordinate Soldier visits to Army installations for medical
readiness updates in conjunction with travel for other missions. Coordination may be made with
either Army MTFs or installation Soldier readiness processing sites to accomplish medical
readiness updates.

5-2. Coordination with other Services or Veterans Administration

a. Commanders may coordinate with U.S. Navy, U.S. Air Force, or Veterans Administration
medical facilities to accomplish their Soldiers' medical readiness updates. Alternately, a Soldier
may accomplish these requirements with his or her TRICARE Prime Remote (TPR) provider.

b. If a Soldier completes readiness requirements with a non-Army facility, the commander

must ensure that the Soldier provides pertinent documents (e.g., PHA, eyeglass prescription,
immunizations, PDHRA completion) to an Army MTF by mail, facsimile, or scanned copy in
order for the item to be entered in MEDPROS.

5-3. Physical profiles

Physical profiles may be documented and recorded at Army MTFs (see under chapter heading
above) or by coordination with agencies contracted to provide this service. See para C-3 below
for instructions on accessing physical profiles.

5-4. Post-Deployment Health Reassessment (PDHRA)

Soldiers with duty and residence locations outside the TRICARE prime service area (more than
50 miles or more than 1-hour drive from an MTF and covered by TPR) are eligible for a
telephonic interview with a health care provider through the approved DOD call center.
Commanders may coordinate on-location or call center screening events by calling 888-734-
7299 (888-PDHRA99) and selecting option "3"; or by accessing
http://www.armyg1.army.mil/hr/pdhra/ and clicking on “PDHRA AKO Commanders & Leaders
Homepage” then (under “Find Your PDHRA Coordinator”) “Active Army”. See para B-4 below
for instructions on accessing PDHRA reports.

5-5. Coordination with Army MTFs

Army MTFs are prepared to accommodate any Soldier for medical readiness and PDHRA
updates regardless of the Soldier’s enrollment in another MTF or TRICARE Prime Remote
(TPR).

5-6. Reserve Health Readiness Program

Active Duty Soldiers enrolled in TPR can have their individual medical readiness (IMR)
requirements completed and entered into the MEDPROS by the Reserve Health Readiness
Program (RHRP).

11
TRADOC Pamphlet 220-1

a. Services. The RHRP supports IMR requirements (PHAs, deployment-limiting conditions,

immunizations, HIV tests, DNA specimens, and vision, hearing, and dental readiness) for Active
duty Soldiers located in geographically remote areas and enrolled in TPR.

b. Procedure. Call 866-377-1326 and follow the prompts for a RHRP representative to assist
the Soldier with the appropriate arrangements. If the Soldier requires medical care for other than
the services listed above, contact the TRICARE Regional Contractor; see
http://www.tricare.mil/Welcome/AboutUs/Regions.aspx.

c. Profiles. RHRP physicians are specially trained on the Army’s profiling system, and are
designated as profiling officers to sign as the first signatory on DA Form 3349. They will review
provided medical documentation for Soldiers and then prepare DA Form 3349 (Physical Profile)
in e-Profile.

Note. Primary care providers (not RHRP physicians) are responsible for completing Soldiers’
PHAs.

Appendix A
References

ARs, DA pamphlets, field manuals and DA forms are available at www.apd.army.mil. TRADOC
publications and forms are available at http://www.tradoc.army.mil/publications.htm.

Section I
Required Publications
This section contains no entries.

Section II
Related Publications

ALARACT 331/2013, subject: HQDA EXORD 015-14, Deployment Health Assessment

Program, 121713Z Dec 13.

AR 40–35
Dental Readiness and Community Oral Health Protection

AR 40-66
Medical Record Administration and Health Care Documentation

AR 40-400
Patient Administration

AR 40-501
Standards of Medical Fitness

12
 TRADOC Pamphlet 220-1

AR 220-1
Army Unit Status Reporting and Force Registration – Consolidated Policies

AR 600-8-101
Personnel Processing (In-, Out-, Soldier Readiness, Mobilization and Deployment Processing)

AR 635-200
Active Duty Enlisted Administrative Separations

Army Directive 2012-18

Military Occupational Specialty Administrative Retention Review (MAR2)

DA Pam 220-1
Defense Readiness Reporting System–Army Procedures

DA Pam 611-21
Military Occupational Classification and Structure

e-Profile User Guide – Getting Started (see para C-3h for access instructions)

Headquarters, Department of the Army (HQDA) Execute Order (EXORD) 265-09, Soldier First
Term Dental Readiness, 071215Z Aug 09.

HQDA EXORD 185-11, Reduction of Non-Deployables, 221734Z Apr 11

(https://www.us.army.mil/suite/folder/33997458).

HQDA EXORD 110-13, Ready and Resilient Campaign Plan, 271715Z Mar 13
(https://www.us.army.mil/suite/folder/38563138).

Medical Readiness Leader Guide

(Available at: https://medpros.mods.army.mil/MEDPROSNew/.)

MEDPROS Mainframe: Training Reference Guide (accessible through MEDPROS website)

Memorandum, HQDA OTSG, DASG-HSZ, subject: Individual Medical Readiness Services for
Active Duty TRICARE Prime Remote Soldiers, 10 Feb 12.

Memorandum, HQ TRADOC, ATBO-M, subject: Monitoring and Maintaining Soldier Medical

Deployability, 21 Nov 11 (https://www.us.army.mil/suite/folder/33997458)

Reserve Health Readiness Program website (http://rhrp.fhpr.osd.mil/)

TRADOC Regulation 350-6

Enlisted Initial Entry Training Policies and Administration

13
TRADOC Pamphlet 220-1

TRADOC Tasking Order IN120091

Implementation of the TRADOC Non-Deployable Report to Support Army Goal of Reducing
Non-Deployable Personnel by 1 Apr 12 (https://www.tkeportal.army.mil/sites/cats/default.aspx)
TRICARE website (http://www.tricare.mil)

Section III
Prescribed Forms
This section contains no entries.

Section IV
Referenced Forms

DD Form 689
Individual Sick Slip

DA Form 3349
Physical Profile

DA Form 7425
Readiness and Deployment Checklist

Appendix B
Accessing and reading MEDPROS

B-1. Description
MEDPROS is the Web module in MODS and is the primary tool to record, track, and report the
medical readiness for Soldiers and units. (See chapter 3 for overview of MODS.) It contains
medical readiness data and Post-Deployment Health Reassessment reports.

B-2. Roles
Army policy establishes a requirement for commanders to appoint dedicated MEDPROS unit
administrators (at brigade and above), unit managers (at battalion and below), and commander
clerks (at all levels) to track soldier and unit medical readiness (HQDA EXORD 185-11, para
3.B.3.A.3.E.).

B-3. Access
To access and read your unit’s MEDPROS reports, including reconciliation with the electronic
military personnel office (eMILPO) Unit Personnel Accountability Report (AAA-162):

a. Open MODS website at http://www.mods.army.mil/ and click on “MEDPROS”.

14
 TRADOC Pamphlet 220-1

Figure B-1. MODS home page

b. Click on “OBTAIN A MEDPROS ACCOUNT (CAC Required)” and follow instructions.

Once access is obtained, you will have access to medical readiness and PDHRA data.

Figure B-2. MEDPROS login page

15
TRADOC Pamphlet 220-1

B-4. Obtaining medical readiness data (pertains to USR)

Medical readiness data includes the periodic health assessment; deployment-limiting medical
conditions; dental readiness; immunizations; DNA specimen; current HIV test; hearing
readiness; and vision readiness, among other data elements. (See para 3-1a regarding the
requirement to maintain medical readiness data.) There are two options for viewing your unit’s
medical readiness data: (1) view Soldiers in a specific unit (identified by a unit identification
code (UIC)) with “non-available” status; and (2) view units at all levels of command showing
numerical “non-available” status. Either option will yield the same “Individual Medical
Readiness” report (see figure B-6).

a. View Soldiers in a specific UIC with “non-available” status (MR codes of 3A and 3B) (see
table B-1 below for descriptions of these codes).

(1) Pass cursor over “Medical Readiness,” then “Aggregate and Special Rpts (Unit/TF),”
then click on “USR Status Report (USR) Tool” (see figure B-3).

Figure B-3. USR Status Report (USR) Tool selection

(2) At “Start a New Roster” type your unit’s UIC, then click on “Create Roster” (see
figure B-4).

16
 TRADOC Pamphlet 220-1

Figure B-4. Start a new roster

(3) The MEDPROS USR Report displays all Soldiers in your unit, with notations of “non-
available” status (MR codes of 3A and 3B) and “deployment limiting” (DL) codes. (See table B-
1 for descriptions of DL codes). In case of discrepancies in the list (Soldiers listed who are not
in your unit, or Soldiers not listed who are in your unit), the battalion-level personnel staff officer
should request a correction in the Army personnel system (from which MEDPROS receives its
data).

(4) Click on the “last 4” of a Soldier’s SSN to display details of his or her IMR (see
figures E-5 and E-6).

17
TRADOC Pamphlet 220-1

Figure B-5. MEDPROS USR Report

Figure B-6. Individual Medical Readiness report

b. View specific medical readiness reports showing “amber” and “red” status.

(1) Periodic health assessment report.

(a) Pass cursor over “MHA” [Medical Health Assessments], then click on “PHA Report”
(see figure B-7).
18
 TRADOC Pamphlet 220-1

Figure B-7. PHA report

(b) At “UIC” type your UIC, and click on “Run Report” (see figure B-8).

Figure B-8. PHA report, cont.

(c) You will see an alphabetical roster of your unit, showing all Soldiers assigned (see
figure B-9). Interpret the annotations as follows:

Green – Indicates period of 0 to 13 months since the last PHA.

Amber – Indicates period of greater than13 months but fewer than 15 months since the last
PHA.

19
TRADOC Pamphlet 220-1

Red – Indicates period of greater than 15 months since the last PHA, or if there is no PHA
date on file (field blank).

Figure B-9. PHA report, cont.

(2) Dental Readiness Report.

(a) Pass cursor over “Medical Readiness,” then “Single Medical Readiness Rpts,” then
click on “Dental Readiness” (see figure B-10).

Figure B-10. Dental Readiness report

20
 TRADOC Pamphlet 220-1

(b) At “UIC” type your UIC, and click on “Run Report” (see figure B-11).

Figure B-11. Dental Readiness report, cont.

(c) You will see an alphabetical roster of your unit, showing all Soldiers assigned (see
figure B-12). Interpret the annotations as follows:

Green – Indicates that no DRC2 or 3 rating exists, and a period of 0 to 13 months since the
last dental exam.

Amber – Indicates a period of greater than 13 months but less than 15 months since the
last dental exam.

Red – Indicates a period of greater than 15 months since the last dental exam.

21
TRADOC Pamphlet 220-1

Figure B-12. Dental Readiness report, cont.

b. View units at all levels of command (shows only Soldiers in “non-available” status).

(1) Pass cursor over “Executive Reports”, then “Medical Readiness”, and click on “MRC
UMR Command Drill Down” (see figure B-13).

Figure B-13. MRC UMR Command Drill Down selection

(2) Scroll down and click on “W3YTAA” and continue to drill down to your organization
(see figure B-14).

22
 TRADOC Pamphlet 220-1

Note: Initial entry training student units are filed separately under “WIETAA IET UNITS”.

Figure B-14. MRC Command Drill Down Report

(3) You will see an alphabetical roster of your unit, showing only Soldiers in “non-
available” status (see figure B-15). Click on the “last 4” of a Soldier’s SSN to display details of
his or her IMR (see figure B-6 above).

Figure B-15. Unit Medical Readiness Report

23
TRADOC Pamphlet 220-1

Table B-1
Individual Medical Readiness Classifications
Medical Readiness (MR) Deficiencies Availability2
Classification1
MR1 – Meets all medical None; includes Dental Readiness Class (DRC) 1 (current Available
requirements dental examination, does not require dental treatment or
reevaluation) and DRC2 (current dental examination,
requires non-urgent dental treatment or reevaluation for
oral conditions that are unlikely to result in dental
emergencies within 12 months)3
MR2 – Medically ready within 72 No DNA specimen on record Available
hours (any deficiencies
correctable during final Soldier No HIV test on record
Readiness Program)
Immunizations4 (including tuberculin screening and/or
testing) not up to date

Individual medical equipment (IME) (2 pairs eyeglasses

(2PG), 1 mask insert (1MI), hearing aid with extra battery
(HAB), medical warning tag, 1 military combat eye
protection insert (MCEP-I)) either not on hand or not
marked “NA”
MR3A – Medically ready within DRC3 (condition that requires urgent or emergent dental Not available
30 days treatment)3

Deployment-limiting (DL) code5 DL6 – Temporary profile

with numerical designator “3” or “4” (T3 or T4)6 of less
than 31 days
MR3B – Medical requirements DL1 – Non-deployable (ND) profile code. Soldier has a Not available
will take more than 30 days to profile code F, V, or X7 (see Soldier’s DA Form 3349,
correct Physical Profile, item 2).

DL2 – MOS Administrative Retention Review (MAR2)

initiated.8 Soldier is in the MAR2 process, but decision
has not been reached.

DL3 – Medical evaluation board (MEB) initiated.9 Soldier

is in the medical evaluation board process, but MEB is not
completed.

DL4 – Temporary profile with numerical designator “3” or

“4” (T3 or T4)6 of greater than 30 days

DL5 – Pregnancy. Soldier has current pregnancy profile in

e-Profile and a "Y" (“yes”) entry for pregnancy field in
MEDPROS

DL7 – Soldier in ND – Physical Evaluation Board (PEB)

process, not yet completed – number shown indicates
number of days in ND-PEB process (since initial DA 3349
issued)

24
 TRADOC Pamphlet 220-1

Table B-1
Individual Medical Readiness Classifications, continued
Medical Readiness (MR) Deficiencies Availability2
Classification1
MR4 – The current status is not Periodic health assessment (PHA) not current Available but
known not
Dental exam not current (DRC4)3 deployable*
The Soldier is assigned the MR code that will take the longest to correct, with the order (longest to shortest time
to fix) as follows: MR3B, MR3A, MR4, MR2, MR1. Soldiers who have medical issues that will require longer than
72 hours to resolve (MR3A and MR3B) will be reported as not available. 10
Notes:
1 DA Pam 220-1, table 5–1; AR 40-501, para 11–5; and the Medical Readiness Leader Guide specify medical
readiness (MR) categories for use by commanders to determine Soldier availability.
2 The term “available” indicates unit resources, to include personnel, that are available within 72 hours to meet
operational requirements (see DA Pam 220-1, para 5–4c(1)(a)). Soldiers in medical readiness (MR) classifications
MR1 and MR2, and MR4 are considered available. The term “not-available” indicates Soldiers who are not
available for medical and/or administrative reasons within 72 hours (see DA Pam 220-1, para 5-4c(4)). Soldiers in
MR classifications MR3A and 3B are considered not available.
3 See AR 40-35, para 6b.
4 During the influenza vaccination season, commanders should track their unit compliance using MEDPROS.
5 The DL codes are breakouts of the non-available codes (MR3A and MR3B) that provide commanders with
visibility of medical factors contributing to their non-availability. For descriptions, see either “MEDPROS USR
Report” (Figure B-5) or “Unit Medical Readiness” report (Figure B-9) and click on “Report Legend”.
6 See AR 40-501, table 7–1.
7 See AR 40-501, table 7–2.
8 See Army Directive 2012-18, 23 Aug 12, at http://www.apd.army.mil/pdffiles/ad2012_18.pdf.
9 See AR 635–40, para 4–10.
10 Medical Readiness Leader Guide, Office of the Surgeon General (OTSG), 1 Sep 12, pp. 15, 16. Accessible at
https://medpros.mods.army.mil/MEDPROSNew/, click on “Sep 12 Updated Medical Readiness Leaders Guide.”
* Soldiers who have not completed the formal examinations required by AR 40–501 will be reported as available
for commander’s unit status report (CUSR) purposes, however the commander cannot deploy these Soldiers
before they have completed the required medical and dental examinations. See DA Pam 220-1, para 5–4c(2).

c. Individual completion of the PHA. An annual PHA is required for all Army personnel,
regardless of component. The objectives of the PHA include reviewing the physical profile;
identifying any readiness or deployment-limiting conditions; and to update the IMR status of the
Soldier. Full medical or physical examinations are required for procurement (fulfills the
requirement for a PHA for one year from the date of the examination); deployment to certain
geographical areas; flying duty; Special Forces/Ranger combat divers; specific schools; on
separation from the Army, if requested or indicated; on retirement from active service; and for
the cardiovascular screening program (at age 40 years and every five years thereafter). See AR
40-501, chapter 8, for requirements.

(1) Individual Soldiers complete the first part of the PHA (self-reported health status) by
opening their AKO home page, clicking on “Self Service”, and selecting “My Medical
Readiness” or by clicking “My Medical Readiness Status” in the sidebar (see figure B-16).

25
TRADOC Pamphlet 220-1

Figure B-16. AKO home page, “My Medical Readiness” selection

(2) On the next screen, expand “Periodic Health Assessment (PHA)” and click on Periodic
Health Assessment link (see figure B-17).

Figure B-17. Periodic Health Assessment (PHA) selection

(3) On the next screen, click on “click here” (see figure B-18).

26
 TRADOC Pamphlet 220-1

Figure B-18. New PHA form selection

(4) On the next screen, begin completing the first part of the PHA (see figure B-19), and
complete information on each successive tab.

Figure B-19. Initiating first part of the PHA

(3) The Soldier then arranges with the supporting MTF for completion of the last 2 parts
of the PHA, namely, review of the Soldier’s height and weight, current medical conditions and
deployment related health problems, to include screening for traumatic brain injury exposure,
allergies, medications, required immunizations, update of medical readiness laboratory tests, and
audiology and optometry examination results; and review of the Soldier’s statement of health,

27
TRADOC Pamphlet 220-1

completed tests and reports, physical profile, and readiness screening information, and a
symptom-focused exam.

B-4. Obtaining PDHRA reports

The PDHRA is the third in a series of three health assessments associated with deployments of
30 days or more (following the pre- and post-deployment health assessments), accomplished 90
to 180 days after redeployment. (See para 3-1b regarding the requirement for PDHRA.) The
PDHRA is tracked separately from medical readiness data in MEDPROS. There are two options
for viewing PDHRA completion status (either option shows only Soldiers who are on record as
having deployed): (1) view Soldiers in a specific UIC; and (2) view units at all levels of
command. Both options yield the same “Post Deployment Health Reassessment Report”.

a. View Soldiers in a specific UIC.

(1) Pass cursor over “MHA” [Medical Health Assessments], then “Post Deployment
Reassessment,” and click on “PDHRA Report” (see figure B-20).

Figure B-20. PDHRA Report selection

(2) At “UIC” type your UIC, then click on “Run Report” (see figure B-21).

28
 TRADOC Pamphlet 220-1

Figure B-21. PDHRA Report selection, continued

(3) You will see an alphabetical roster of your unit, showing only Soldiers who are on
record as having deployed (see figure B-22). Interpret the annotations in the “Status” column as
follows:

Green – Soldier is in pre-“window” period (less than 90 days; window is approaching)

Amber – Soldier is within 90-180 day window; PDHRA completion is required

Red – Soldier is past 180-day window; PDHRA completion is required

Completed (red font) – Soldier completed PDHRA after 180-day window; no action
required

Completed (green font) – Soldier completed PDHRA within 180-day window; no action
required

29
TRADOC Pamphlet 220-1

Figure B-22. PDHRA roster

b. View units at all levels of command.

(1) Pass cursor over “MHA”, then “Post Deployment Reassessment,” and click on
“Command Drill Down” (see figure B-23).

Figure B-23. PDHRA Command Drill Down selection

(2) Scroll down and click on “W3YTAA” and continue to drill down to your organization
(see figure B-24).

30
 TRADOC Pamphlet 220-1

Figure B-24. PDHRA Command Drill Down selection, continued

c. Individual completion of the PDHRA.

(a) Individual Soldiers complete their PDHRAs by opening their AKO home page,
clicking on “Self Service”, and selecting “My Medical Readiness” or by clicking “My Medical
Readiness Status” in the sidebar (see figure B-25).

Figure B-25. AKO home page, “My Medical Readiness” selection

31
TRADOC Pamphlet 220-1

(b) On the next screen, expand “Post Deployment Health Reassessment (PDHRA)” and
click on “here” link (see figure B-26).

Figure B-26. PDHRA selection

(c) On the next screen, select the Post Deployment Health Reassessment tab (see figure B-
27), click on “Start New Survey”, complete the Soldier’s portion of the PDHRA, and make an
appointment with a health care provider to complete the PDHRA.

Figure B-27. Initiating PDHRA

32
 TRADOC Pamphlet 220-1

Appendix C
Accessing and reading e-Profiles

C-1. Description
e-Profile is a software application within MODS that allows tracking of Soldiers who have
temporary or permanent medical conditions that may render them not medically ready to deploy.
The e-Profile system creates, routes, and stores all DA Form 3349s (Physical Profile). It allows
commanders and designated MEDPROS read-access personnel immediate visibility of Soldiers'
profiles.

C-2. Roles
Army policy provides for the following with regard to access to e-Profile:

a. Commanders, in order to ensure their Soldiers are receiving timely medical care for their
conditions, or progressing in a medical board process if applicable.

b. Career Counselors, in order to facilitate their roles in the MAR2 process (see para 2-2d
above). See para C-2h below for instructions.

c. Individuals appointed by the commander as administrators, managers, or clerks can view

details of individual profiles, and status of board actions, on behalf of the commander.

Note: The roles for e-Profile are not specifically prescribed by Army policy (as are the roles for
MEDPROS), however their descriptions within e-Profile guides align with those for MEDPROS.

C-3. Access and navigation

a. Go to http://www.mods.army.mil/ and click on "e-PROFILE" in menu at left (see figure C-

1).

Figure C-1. MODS homepage

33
TRADOC Pamphlet 220-1

b. At the next screen, select "What is e-Profile?" (see figure C-2).

Figure C-2. e-Profile homepage

c. On the "About e-Profile" screen, select "For details on the e-Profile Application Roles and
Permission, click here" (see figure C-3).

Figure C-3. “About e-Profile” page

d. Under "Roles and Permissions" and "Permissions by Organization, User Type:", select
"Army" (see figure C-4).

34
 TRADOC Pamphlet 220-1

Figure C-4. “Roles and Permissions” page

e. The registrant will identify his or her role, i.e., “unit administrator” (at brigade and above),
“unit manager” (at battalion and below), or “company commander clerk” (at all levels) (see para
C-2c above and figure C-5 below).

Figure C-5. “Roles and Permissions” page, expanded

f. Return to the e-Profile homepage (see figure C-2 above), and select "Register for e-
Profile". An application registration page should appear as shown in figure C-6.

35
TRADOC Pamphlet 220-1

Figure C-6. Application Registration page

g. Complete the application registration and submit. Once accessed, your screen should
appear as shown below (figure C-7).

Figure C-7. Welcome page

h. Click on “help center” button in upper right screen, then either “Administrator User
Guide”, “Commander User Guide”, or “MAR2 User Guide” as applicable.

Figure C-8. Help Center

36
 TRADOC Pamphlet 220-1

Glossary

Section I
Abbreviations

1MI 1 mask insert

2PG 2 pairs eyeglasses
AIT advanced individual training
DL deployment-limiting (see table E-1)
DNA deoxyribonucleic acid
DRC dental readiness classification (see table E-1)
HAB hearing aid with extra battery
HIV human immunodeficiency virus
IME Individual medical equipment
IMR Individual medical readiness
MCEP-I military combat eye protection insert
MEDPROS Medical Protection System
MODS Medical Occupational Data System
MTF medical treatment facility
PHA periodic health assessment
PDHRA Post-Deployment Health Reassessment
MAR2 MOS Administrative Retention Review
RHRP Reserve Health Readiness Program
STO split-training option

Section II
Terms

AAA-162
Unit Personnel Accountability Report

Available
In the context of unit status reporting, indicates those unit resources, to include subordinate
elements, personnel and equipment, that currently are possessed or controlled by the reporting
unit or, when applicable, are available to it within 72 hours that, in accordance with the relevant
criteria, are qualified, ready and/or available to the unit to meet operational requirements.

Deoxyribonucleic acid (DNA)

Molecule in the nucleus of tissue and blood cells that encodes and transmits genetic information,
unique to an individual; a bloodstain card is prepared once for each Service member and filed at
an Armed Forces repository for the purpose of later matching to DNA from remains, if
necessary, for identification. The requirement for DNA specimen collection is established in
DoDI 5154.30.

37
TRADOC Pamphlet 220-1

Deployable
Able to deploy to a specific area of operation as an individual or as part of a unit.

Human immunodeficiency virus

The cause of acquired immunodeficiency syndrome (AIDS), a condition in which progressive
failure of the immune system allows for life-threatening infections and cancers. The Army’s
policy concerning identification, surveillance, and administration of personnel infected with HIV
is established in AR 600-110.

Individual medical equipment (IME)

2 pairs eyeglasses (2PG), 1 mask insert (1MI), hearing aid with extra battery (HAB), medical
warning tag, 1 military combat eye protection insert (MCEP-I)).

Individual medical readiness (IMR)

Elements of IMR are the following: Periodic health assessment; deployment-limiting medical
conditions; dental readiness; immunizations; DNA specimen; current HIV test; hearing
readiness; vision readiness; and pregnancy.

Medical evaluation board

A component of the Physical Disability Evaluation System (PDES); the board is comprised of
two or more physician members (including a dentist or a psychiatrist, as indicated), convened to
document a Soldier’s medical status and duty limitations insofar as duty is affected by the
Soldier’s status. The board is comprised of two or more physician members (including a dentist
or a psychiatrist, as indicated). A decision is made as to the Soldier’s medical qualification for
retention based on the criteria in AR 40–501, chapter 3. If the medical evaluation board
determines the Soldier does not meet retention standards, the board will recommend referral of
the Soldier to a physical evaluation board.

Medical Occupational Data System (MODS)

The authoritative database for the medical readiness information of Army personnel. NetUSR
imports the medical readiness codes for individual Soldiers from MODS.

Medical Protection System (MEDPROS)

The database of record for all medical readiness data elements. The Web module to MODS and
the primary tool to record, track, and report the medical readiness for Soldiers and units.

Medical treatment facility

A facility established for the purpose of furnishing medical and/or dental care to eligible
individuals.

Medically ready
Soldiers classified as either MR1 or MR2 in MEDPROS.

38
 TRADOC Pamphlet 220-1

MOS Administrative Retention Review (MAR2)

A component of the Physical Disability Evaluation System (PDES); an administrative process
for Soldiers who meet the medical retention standards of AR 40-501, chapter 3, but who
nonetheless may not be able to satisfactorily perform the duties of their primary MOS (PMOS) in
a worldwide field environment because of medical limitations. The MAR2 process is used to
determine whether a Soldier will be retained in his/her PMOS or reclassified into another PMOS.
Soldiers who do not meet PMOS standards and who do not qualify for reclassification will be
referred to the disability evaluation system (DES).

Physical Evaluation Board

A component of the Physical Disability Evaluation System (PDES); the board is composed of a
Presiding Officer, Personnel Management Officer, and Medical Member, established to evaluate
all cases of physical disability equitably for the Soldier and the Army. The physical evaluation
board investigates the nature, cause, degree of severity, and probable permanency of the
disability of Soldiers whose cases are referred to the board; evaluates the physical condition of
the Soldier against the physical requirements of the Soldier’s particular office, grade, rank, or
rating; provides a full and fair hearing for the Soldier as required by under Title 10, United
States, Section 1214, (10 USC 1214); and makes findings and recommendations required by law
to establish the eligibility of a Soldier to be separated or retired because of physical disability (10
USC 61).

Reserve Health Readiness Program (RHRP)

A program managed by the Office of the Assistant Secretary of Defense, Health Affairs (OASD
(HA)) to provide medical and dental readiness-related services to Reserve Component (RC)
forces. RHRP provides PHA, PDHRA, and IMR services are for Active Duty service members
by in-clinic appointment and at group events.

TRICARE
The Department of Defense’s worldwide health care program available to eligible beneficiaries
from the uniformed services. Eligibility for TRICARE is determined by information in the
Defense Enrollment Eligibility Reporting System (DEERS).

TRICARE Prime
A TRICARE program that is similar to a managed care or health maintenance organization
option, available to Active duty service members (ADSM), active duty family members,
surviving spouses (during the first three years), and surviving dependent children, in specific
geographic areas. Enrollment is required, however there are no enrollment costs for ADSMs.

TRICARE Prime Remote

A TRICARE program that is available to active duty service members (and their families) in
designated remote locations in the United States (usually 50 miles or an hour drive time from a
military hospital or clinic). Eligibility is determined by the service members' home and
work ZIP codes.

39