Lesson 4

HOW DO I USE ADVANCE EXCEL TOOLS
TO PROCESS AND PRESENT DATA?

MICROSOFT EXCEL
Microsoft Excel is a spreadsheet application

in the Microsoft Office suite. A spreadsheet is
an accounting program for the computer.
Spreadsheets are primarily used to work with
numbers and text. Spreadsheets can help
organize information, such as alphabetizing a
list of names or ordering records and
calculate and analyze information using
mathematical formulas.
Title bar
The title bar displays both the name of the application
and the name of the spreadsheet.
Menu bar
The menu bar displays all of the menus available for
use in Excel XP.
Toolbar
Some commands in the menus have pictures or icons
associated with them.
These pictures may also appear as shortcuts in the toolbar.
Column headings
Each Excel spreadsheet contains 256 columns.
Each column is named by a letter or combination of letters.
Row headings
Each spreadsheet contains 65,536 rows.
Each row is named by a number.
Name box
This shows the address of the current selection or active cell.
Formula bar
The formula bar displays information entered or being entered as
you type in the current or active cell. The contents of a cell
can also be edited in the formula bar.
Cell
A cell is an intersection of a column and row.
Each cell has a unique cell address.
Navigation buttons and Sheet tabs
Navigation buttons allow you to move to another
worksheet in an Excel workbook. They are used to display
the first, previous, next, and last worksheets
in the workbook.
Sheet tabs separate a workbook into specific worksheets.
DIFFERENT TYPES OF CURSOR IN
EXCEL:
The “Select Mode” cursor is the most common in
Excel. Use it to SELECT cells by clicking and
dragging or click on the row/column header to select
the entire column or row.
The “Click and Drag” cursor allows you to
cut and paste the contents from one cell into
another by clicking and dragging.
The “AutoFill” lets you enter a series of
numbers or characters in a specified range, and
have the software complete the entry you
started typing.
The “Resizing” cursor is used to
resize columns and rows.
The “I-beam” cursor appears when you
are in an area where you can type text, or
begin data entry.
FORMULA
These are for calculating numerical information just like
calculator.
Types of formula:
Simple Formula: Contains only one operation.
Complex Formula: Contains one or more operations.
EXCEL USES STANDARD OPERATOR FOR
FORMULA.
Plus Sign(+): Addition

Minus Sign(-): Subtraction
Asterisk (*): Multiplication
Forward Slash (/): Division
Equal sign (=): To start a formula
Note: A complex formula follows PEMDAS order

CELL REFERENCE
It is a cell, or a set of cells involved in a formula
Make your formula more accurate.

TO CREATE A FORMULA
SUM Adds all values in a range of cells/ argument.
FUNCTIONS
AVERAG Get the average of the values provided.
E
Predefine formula in Counts the number of cells with numerical data in the
COUNT arguments.
excel that performs
calculations for
specific values using
reference cell. MAX Get the largest / highest value included in the argument.
Get Get the smallest / lowest value included in the argument.

Parts of a Function
STEP FOR USING FUNCTION
SORTING
Arrange the data alphabetically, numerically and many other ways.
Types of sorting:
Sort Sheet – sort the data in one column.
Sort Range – sort the data in a range of cell, which can be
helpful when working with sheets contains several tables.
HOW TO SORT AN MS
EXCEL SHEET?
FILTERING
Narrow down data in your work sheets
allowing you to view only the information
you needed.
HOW TO FILTER DATA?
CHARTS - A graphical representation of your workbooks
data that is easier to visualize for comparison and trends.
Types of charts:
Column – vertical bars to represent data.
Line – the data points are connected with line, making it easier to see
the increase and decrease of value over time.
Pie – used to compare proportions.
Bar – horizontal bar to represent data.
Area – like line chart, except the area under the lines are shaded.
Surface – display data in 3D landscape.
INSERTING A CHART

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HOW DO I USE ADVANCE EXCEL TOOLS

TO PROCESS AND PRESENT DATA?

Microsoft Excel is a spreadsheet application

Plus Sign(+): Addition

Note: A complex formula follows PEMDAS order

Make your formula more accurate.

Get Get the smallest / lowest value included in the argument.

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