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    Flow Chart Template Monitoring

    Uploaded by

    JonasQuero
    The document outlines the process for monitoring and reporting on bridge projects undertaken by the Department of Public Works and Highways (DPWH). It involves: [1] Project engineers submitting monthly project status reports; [2] Engineers reviewing the reports to identify any issues or non-compliance with deadlines and guidelines; [3] A monthly progress report being prepared summarizing the status of all ongoing projects, issues, and accomplishments. The monthly report is reviewed and approved by higher levels before being distributed to relevant departments for monitoring purposes.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    Flow Chart Template Monitoring

    Uploaded by

    JonasQuero
    106 views4 pages
    The document outlines the process for monitoring and reporting on bridge projects undertaken by the Department of Public Works and Highways (DPWH). It involves: [1] Project engineers submitting monthly project status reports; [2] Engineers reviewing the reports to identify any issues or non-compliance with deadlines and guidelines; [3] A monthly progress report being prepared summarizing the status of all ongoing projects, issues, and accomplishments. The monthly report is reviewed and approved by higher levels before being distributed to relevant departments for monitoring purposes.

    Original Description:

    Flow chart monitoring DPWH

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    The document outlines the process for monitoring and reporting on bridge projects undertaken by the Department of Public Works and Highways (DPWH). It involves: [1] Project engineers submitting monthly project status reports; [2] Engineers reviewing the reports to identify any issues or non-compliance with deadlines and guidelines; [3] A monthly progress report being prepared summarizing the status of all ongoing projects, issues, and accomplishments. The monthly report is reviewed and approved by higher levels before being distributed to relevant departments for monitoring purposes.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    106 views4 pages

    Flow Chart Template Monitoring

    Uploaded by

    JonasQuero
    The document outlines the process for monitoring and reporting on bridge projects undertaken by the Department of Public Works and Highways (DPWH). It involves: [1] Project engineers submitting monthly project status reports; [2] Engineers reviewing the reports to identify any issues or non-compliance with deadlines and guidelines; [3] A monthly progress report being prepared summarizing the status of all ongoing projects, issues, and accomplishments. The monthly report is reviewed and approved by higher levels before being distributed to relevant departments for monitoring purposes.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 4

    Department of Public Works and Highways

    Unified Project Management Office


    Bridges Management Cluster (UPMO BMC)

    PROCESS ON MONITORING AND


    REPORTING

    Issue
    Date:
    Doc. Code:
    Revision
    No.:
    Page No.:

    00
    1 of 4

    1.0 Purpose

    To ensure timely determination of project accomplishments and eliminate


    constraints contributing to non-completion of bridges within prescribed
    budget and time.
    To ensure that the project implementation is in compliance with the
    approved plans and specifications and with other DPWH existing policies.

    2.0 Definition of Terms


    Negative Slippage refers to the degree of failure to meet a standard or
    deadline.
    Project and Contract Management Application (PCMA) refers to
    application adopted to effectively manage and monitor all infrastructure (civil
    works) projects inclusive of contracts and projects by administration,
    regardless of fund source.
    Project Engineers (PE) refers to engineer who is primary responsible of
    producing the infrastructure in compliance with all the governing references
    of the department in the management of quality, cost and schedule.
    3.0 Procedure
    Process Flow

    Responsible

    Details

    START
    Receiving of Project
    Status Reports

    Administrative
    Staff

    The
    Administrative
    Staff
    receives the Project Status
    Reports with the attached
    routing slip of all on-going
    projects from its respective
    Project Engineers / Regional
    Offices / District Offices,
    record the documents in the
    logbook and forward it to the
    Engineer-in-charge
    for
    Monitoring, copy furnished
    to
    Project
    Manager

    Engineer II /
    Engineer III

    The Engineer II / Engineer III


    collects the Project Status
    Reports of all PEs for all ongoing implementation of the
    Bridges and further identifies
    the PEs who did not comply
    with the submission.

    Collection of Project Status Report

    A
    Department of Public Works and Highways
    Unified Project Management Office
    Bridges Management Cluster (UPMO BMC)

    PROCESS ON MONITORING AND


    REPORTING
    Process Flow

    Issue
    Date:
    Doc. Code:
    Revision
    No.:
    Page No.:

    Responsible

    00
    2 of 4

    Details

    A
    Engineer II /
    Engineer III /
    Project Manager /
    Project Director

    Has the PE failed to submit


    their
    reports
    on
    the
    prescribed deadline, they
    shall be coordinated by
    the Engineer II/Engineer III
    to remind them of the
    consequences
    of
    their
    non-submission of Project
    Status Reports as per DO
    134, Series 2004.

    Engineer
    II /
    Engineer III

    The
    information,
    i.e.
    Percentage
    of
    Accomplishments,
    Ongoing
    Activities,
    Time
    Variation Requests among
    others, stipulated in each
    Project Status Reports are
    reviewed by the Engineer
    II/ Engineer III.

    Engineer II /
    Engineer III /
    Project
    Manager/
    Project Director

    Has the Engineer II /


    Engineer
    III
    identifies
    issues or concerns in the
    implementation
    of
    the
    projects,
    they
    shall
    coordinate with the PEs to
    remind
    the
    governing
    guidelines
    of
    the
    Department, i.e. DO 102
    Series 1988 for negative
    slippages, a probable site
    visit to validate unrealistic
    progress
    reports,
    or
    recommendation of actions
    to be taken on issues or
    concern.

    Identify Non-Submission of Project Status Reports

    Evaluate the Information from Project Status Repor


    Identify Issues and Concern

    Department of Public Works and Highways


    Unified Project Management Office
    Bridges Management Cluster (UPMO BMC)

    PROCESS ON MONITORING AND


    REPORTING

    Issue
    Date:
    Doc. Code:
    Revision
    No.:
    Page No.:

    00
    3 of 4

    B
    Process Flow

    Responsible

    Details

    Engineer II /
    Engineer III /
    Project Manager /
    Project Director

    The
    Engineer
    II
    /
    Engineer III prepares the
    Monthly Progress Report
    as the summary of the
    status of all on-going
    bridges including the ongoing activities, issues
    and concerns of each
    projects
    and
    project
    accomplishments.
    The
    Monthly Status Report is
    then
    reviewed
    and
    initialed by the Project
    Manager assigned to the
    Project and is further
    approved by the Project
    Director.

    Administrative
    Staff

    The Administrative Staff


    forwards the Monthly
    Progress Report to the
    Bureau of ConstructionProject
    Monitoring
    Division and to the
    Undersecretary
    for
    UPMO Operations.

    Prepare Monthly Progress Report


    Release Monthly Progress Report
    END

    Department of Public Works and Highways


    Unified Project Management Office
    Bridges Management Cluster (UPMO BMC)

    PROCESS ON MONITORING AND


    REPORTING

    Issue
    Date:
    Doc. Code:
    Revision
    No.:
    Page No.:

    00
    4 of 4

    4.0 References
    DPWH Quality Manual
    DO 134, Series 2004
    Report
    DO 183, Series 1996
    DO 102, Series 1988
    DO 142, Series 1989
    DO 202, Series 1993
    Contract

    Revised Submission Deadlines of Project Monitoring Status


    Submission Deadline of Project Monitoring Status Report
    Calibrated Actions on Contracts with Negative Slippages
    Contracts with Negative Slippages of 15% or More
    Right of Contractor to be Heard Before Rescission of His

    5.0 Records
    Monthly Progress Report
    Electronic Files/Copies of Individual Project Status Report

    Prepared by:

    Reviewed by:

    JONAS CHRISTIAN R. QUERO


    Engineer II

    KRISTOFFER T. CRUZ
    Engineer III

    Approved by:

    GIL R. VILLANUEVA, CESO III


    Project Director

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