DTS Pulikalva

NOTICE INVITING TENDER
(NIT)
GOVERNMENT OF ANDHRA PRADESHg

ROADS AND BUILDINGS DEPARTMENT
***
NIT No. ENC(R&B)Rural Roads/57 / NABARD/ 2014-15, Dated:

23-03-2015
VOLUME – I
: Construction of HLB across Puli

NAME OF WORK Kalava at Km 12/10 of Kota-
Chittamur Road in SPSR Nellore
District
NAME AND ADDRESS OF THE :
CONTRACTOR WHO DOWN LOADED
THE BID DOCUMENTS __________________________________________
__________________________________________
__________________________________________
__________________________________________
Tenderer Superintending Engineer 1

(R&B) Circle, NELLORE
I N D E X
NO DETAILS Page No.
1. NOTICE INVITING TENDER (NIT)

2. INSTRUCTIONS TO TENDERERS.
A) General.
B) Tender Document
C) Preparation of Tenders
D) Submission of Tenders
E) Tender Opening and Evaluation.

F) Award of Contract.
3. FORMS OF TENDER QUALIFICATION INFORMATION
 Checklist to Accompany the Tender

 Statements (I to VII)
4. CONDITIONS OF CONTRACT.
TENDER
A) General
B) Time for completion.
C) Quality Control
D) Cost Control
E) Finishing the Contract

F) Special conditions.
5. TECHNICAL SPECIFICATIONS
6. DRAWINGS
7. BILL OF QUANTITIES & PRICE BID
8. FORMATS OF SECURITIES

GOVERNMENT OF ANDHRA PRADESH
ROADS AND BUILDINGS DEPARTMENT
***
NOTICE INVITING TENDERS (NIT)
NIT No. ENC(R&B)Rural Roads/57 / NABARD/ 2014-15, Dated:

23-03-2015
Tenders for the work mentioned below are invited from the Contractors / Contracting firms registered with
Government of Andhra Pradesh.
1) Name of the work : Construction of HLB across Puli

Kalava at Km 12/10 of Kota-
Chittamur Road in SPSR Nellore
District
2) Estimate Contract value of work put to : Rs.1,44,53,256/-

tender
3) Period of completion of work : 12 months
4) Form of contract / class of contractor : L.S.
eligible 178, I & CAD (PW-COD) Department, Dated: 27-
09-1997: Special Class (Civil)
132, T(R&B) Department, Dt: 11-08-1998:
Special Class (Civil)
94, I&CAD (PW&COD) Department, Dated: 01-
07-2003: Class I Civil) and higher
5) E.M.D. to be paid in the shape of Demand Draft : Rs.144600/-

in favour of APAO –II ,W&P,Nellore or Bank
Guarantee in favour of Superintending
Engineer (R&B) Nellore obtained from
Nationalised Bank or any Scheduled
commercial bank, at 1% of the estimated
contract value of work
6) Date and time for Issue of tender : 04.04.2015 at 4.00 PM to

documents 20.04.2015 up to 3:00 PM
7) Last date and time for submission of : 20.04.2015 up to 3:30 PM

Tenders
8) Date of opening of technical Bid 20.04.2015 at 4:00 PM
9) Date of opening of Price Bid 22.04.2015 at 4:00 PM
10. a) The bidders need to contact the Superintending Engineer (R&B), Nellore for information on e-procurement.

b) The bidders need to register on the electronic procurement market place of Government of Andhra Pradesh i.e.,
www.eprocurement.gov.in. On registration in the e-procurement market place they will be provided with a user
ID and password by the system using which they can submit their bids on line.
c) While registering on the e-procurement market place, bidders need to scan and upload the required documents
as per the tender requirements on to their profile.
The e-procurement market place provides an online self-service registration facility to such of the
contractors who are already registered with respective participating departments for supply of specified goods
and services. As an incentive for early registration, basic registration by suppliers, that allows them to participate
in the e-procurement process, shall be enabled on the e-procurement market place without levy of any
registration or subscription fee up to 31st March, 2003 or such later date as may be decided by the steering
committee. However, the e-procurement market place may levy charges for such value added services as may be
decided by the steering on the e-procurement as laid down in the G.O.Ms.No: 2, Information Technology and
Communication Department, Dated: 15-01-2003.
11. The transaction fee shall be paid through electronic gateway of ICICI/HDFC Banks with e-Procurement platform as
per the Government orders vide G.O.Ms.No: 13, Dated: 05-07-2006. The Department will not take any
responsibility for any delay or non-receipt.
12. a) As per the G.O.Ms.No. 174, Irrigation & CAD (PW-Reforms) Department, Dated: 01-09-2008, Submission of original
Hard Copies of the uploaded scan copies of DD/BG towards EMD by participating bidders to the tender Inviting
authority before opening of the price bid be dispensed forthwith. All the bidders shall invariably upload the
scanned copies of DD/BG in e- Procurement system and this will be the primary requirement to consider the bid
as responsive. The Department shall carry out the technical bid evaluation solely based on the uploaded
certificates/documents, DD/BG towards EMD in the e-procurement system and open the price bids of the
responsive bidders. The Department will notify the successful bidder for submission of original hard copies of all
uploaded documents, DD/BG towards EMD prior to entering into agreement.
b) The successful bidder shall invariably furnish the original DD/BG towards EMD, certificates/documents of the
uploaded scanned copies to the Tender Inviting Authority before entering into agreement either personally or
through courier or post and the receipt of the same with in the stipulated date shall be the responsibility of the
successful bidder. The Department will not take any responsibility for any delay in receipt/non-receipt of original
DD/BG towards EMD, certificates/documents, from the successful bidder before the stipulated time. On receipt of
documents, the Department shall ensure the genuinity of the DD/BG towards EMD and all other certificates /
documents uploaded by the bidder in e-Procurement system in support of the qualification criteria before
concluding the agreement.
c) If any successful bidder fails to submit the original Hard Copies of uploaded certificates/Documents, DD/BG
towards EMD with in the stipulated time or if any variation is noticed between the uploaded documents and the
hard copies submitted by the bidder, the successful bidder will be suspended from participating in the tenders on
e-Procurement platform for a period of 3 years. The e-Procurement system would deactivate the user ID of such
defaulting successful bidder based on the trigger/recommendation by the Tender Inviting Authority in the system.
Besides this, the Department shall invoke all processes of law including criminal prosecution of such defaulting
bidder as an act of extreme deterrence to avoid delays in the tender process for execution of the development
schemes taken up by the Government. The information to this extent may be displayed in the e-procurement
platform website.
13. The tenderers shall furnish a declaration in online stating that the soft copies uploaded by them are genuine. Any
incorrectness/deviation noticed will be viewed seriously and apart from cancelling the work duly forfeiting the
EMD, criminal action will be initiated including suspension of business.
14. Eligibility criteria for opening the Price Bid:
i) Satisfactorily completed as Prime contractor similar single work of cost not less than Rs.72,26,628/- any
one financial year during the last five financial years i.e., from 2010-2011 to 2014-2015 updated 2015-
16
ii) Liquid assets and / or credit facilities of not less than Rs.36,13,400/-
(Credit facility / letter of credits / Solvency certificates from Nationalized /Scheduled

Commercial Banks etc). The solvency certificate shall not be earlier than 04-04-2014.

iii) Executed the following minimum quantities in any one financial year during the last five financial years
i.e., from 2010-2011 to 2014-2015
a)V.C.C/VRCC/RCC/ in cum (Combined quantity) : 456 cum

For foundations & Sub-structure.
b) VCC/VRCC/RCC/PSC in cum (Combined quantity) : 149 Cum.
For superstructure.
c) WMM/CRMB/CRM :236 Cum
d) GSB/Granular schoulders/ :297 Cum
iv) Bid capacity computed by the formula (2 AN –B) shall be greater than the ECV.
v) Should possess the Key / critical equipment (either owned or leased or to be procured against
mobilization advance)
S. No. Equipment Type and Characteristics Minimum required
i) Tippers 5.50 cum capacity 4 Nos
ii) 80/100 KN Static Weight Rollers 2 Nos
iii) Vibratory Roller 1 No
iv) Paver finisher (Mechanical/Electronic) 1 No
v) C.C. Mixers 2 Nos.
vi) Pin Vibrators 2 Nos.
vii) Pan Vibrators 2 Nos.
viii) Weigh Batchers 1 Nos.
ix) Steel centering 500 Sqm
vi) Key Technical personnel

Graduate Engineer : 1 No
Diploma Holders with adequate experience : 1 No
15 The tenders will be opened by the Superintending Engineer (R&B), NELLORE or his nominee at his office in the
presence of tenderers / or their authorized representatives, on the date mentioned above.
16 The price-bids of such tenderers, who are determined to have complied with the eligibility criteria, will only be
opened.
17 If the office happens to be closed on the dates specified above, the respective activity will be performed at the
designated time on the next working day without any notification.
18 The Bidder shall authenticate the bid with his digital certificate for submitting the bid electronically on e-procurement
Platform and the bids not authenticated by Digital certificate of the bidder will not be accepted on the e-
procurement platform.
19 Any other details can be had from the Office of the Superintending Engineer(R&B), NELLORE.
20. Additional condition for execution of BT items shall be as per circular Memo No.
Circulars/DCE(N)/DEE.1/2010,Dt:18.9.2010 of the Chief Engineer (R&B) NABARD which is annexed in the Tender
Document.
21. Gradation of WMM shall be as per Circular Memo No.1814/DCE(N)/DEE.1/ AEE.2/2009, Dt:29.1.2009 of the Chief
Engineer(R&B)NABARD which is annexed in the Tender Document.

INSTRUCTIONS TO TENDERERS
A – GENERAL
Name of work: Construction of HLB across Puli Kalava at Km 12/10 of Kota-

Chittamur Road in SPSR Nellore District.
1. Construction of HLB across

Scope of work: Give brief description and location of work:
Puli Kalava at Km 12/10 of Kota-Chittamur Road in SPSR
Nellore District.
List out Principal Components of the work: Earth Work excavation, Foundations, Sinking of wells, Substructures,
Superstructures, Forming embankment, G.S.B, WBM, Tack coat,
MSS,
a) ECV put to tender: Rs.1,44,53,256/-

b) Give breakup of cost of major items covered in the ECV.
1) HLB 16 Vents of 16.50M Span
Foundation, Substructure: Rs. 59,67,240/-
Superstructure : Rs. 2540350/-
Approaches
i) Forming embankment : Rs.5.22 Lakhs
ii) GSB : Rs.10.50 Lakhs
iii) WMM : Rs. 10.74 Lakhs
iv) MSS : Rs.3.52 Lakhs
c) Period of completion: 12 months

d) SSR adopted : Common SSR 2014-15
e) Rates adopted for (Basic prices including excise)
i) Bitumen 60/70 Grade: Rs. 34853.22 per MT

Emulsion (MS) (Bulk): Rs.38917/- per MT
80/100 : Rs. . 33941.22per MT
ii) Earthwork Rs. 13-00 per cum (Machinery)
iii) Cement Rs.6800/- per MT
iv) HYSD Steel Rs. 44500/- per MT
Mild Steel Rs. 44500/- per MT
Structural steel Rs. 44500/- per MT.
f) Details of provisions included in the ECV put to Tender.

i) Seigniorage Charges: As per Clause 100
ii) VAT: As per 101 (5% included as Part-B in the estimate)
iii) Overhead Charges: 20% for Bridge component and 5% for approaches
iv) Contractor’s Profit: 10%
g) Reimbursable Provisions.
h) Avagahana Sadassu: Rs. 10,000
The Engineer-in-Chief (R&B), Rural Roads, Hyderabad invites tenders for the above work vide
NIT No. ENC(R&B)Rural Roads/57 / NABARD/ 2014-15,
Dated: 23-03-2015
1.1
The tenders will be opened by the Superintending Engineer (R&B), NELLORE or his nominee at his office
in the presence of tenderers or their authorised representatives, on the dates mentioned in NIT. If the Office
happens to be closed on the dates, the opening of tenders gets automatically postponed to the next working
date, the time being unaltered, unless extended on online through corrigendum.
1.2 The successful tenderer is expected to complete the work within the time period specified in the NIT.
2. Firms Eligible to Tender:
2.1 The Firms who
i) Possess the valid registration in the class and category mentioned in the NIT and satisfy all the
conditions therein.
ii) Are not blacklisted or debarred or suspended by the Government for whatever the reason,
prohibiting them not to continue in the contracting business.
iii) Have complied with the eligibility criteria specified in the NIT are the eligible tenderers.
2.2 Firms Ineligible to Tender:
i) A retired officer of the Govt. of AP or Govt. of India executing works is disqualified from tendering for a
period of two years from the date of retirement without the prior permission of the Government.
ii) The Tenderer who has employed any retired officer as mentioned above shall be considered as an
ineligible tenderer.
iii) The contractor himself or any of his employees is found to be Gazetted Officer who retired from
Government Service and had not obtained permission from the Government for accepting the contractor’s
employment within a period of 2 years from the date of his retirement.
iv) The Contractor or any of his employees is found at any time after award of contract, to be such a person
who had not obtained the permission of the Government as aforesaid before submission of the tender or
engagement in the Contractor’s service.
v) Contractor shall not be eligible to tender for works in the division / circle where any of his near relatives
are employed in the rank of Assistant Engineer or Assistant Executive Engineers and above on the Engineering
side and Divisional Accounts Officer and above on the administrative side. The Contractor shall intimate the
names of persons who are working with him in any capacity or are subsequently employed. He shall also
furnish a list of Gazetted /Non-Gazetted, State Government Employees related to him. Failure to furnish such
information tenderer is liable to be removed from the list of approved contractors and his contract is liable
for cancellation.
Note: Near relatives include
1. Sons, step sons, daughters, and step daughters.
2. Son-in-law and daughter-in-law.
3. Brother-in-law and sister-in-law.
4. Brothers and Sisters.
5. Father and Mother.
6. Wife / Husband.
7. Father-in-law and Mother-in-law
8. Nephews, nieces, uncle and aunts
9. Cousins and
10. Any person residing with or dependent on the contractor.
3. Qualification data of the Tenderers
3.1 The tenderer shall furnish the following particulars in the formats enclosed, supported by documentary evidence
as specified in the formats.
a) Check slip to accompany the tender (in Annexure-I).
Attested copies of documents relating to the Registration of the firm, Registration as Civil Contractor,
Partnership deed, Articles of Association, Registration copy under AP VAT Act 2005 i.e., Taxpayer
Identification Number along with VAT clearance certificate in the prescribed proforma , Copy of
Permanent Account Number (PAN) Card and copy of Latest Income tax returns submitted along with
proof .
Note: The Partnership firms, which are registered as Contractors shall intimate the change in
partnership deed, if any, as per GO Ms No.58, I & CAD, Dated: 23-04-2002 within one month of
such change. Failure to notify the change to the registration authority in time will entail the
firms to forfeit their registration and their tender will be rejected. The intimation of change of
partners if any and the acceptance by the Registration authority may be enclosed.
b) Value of all Civil Engineering works executed every year during the last five financial years (i.e.,
from 2010-2011 to 2014-2015)in Statement-I updated to 2012-13

c) Details of similar works completed in the name of the tenderer as Prime Contractor during the last
five financial years i.e., from 2010-2011 to 2014-2015) showing year wise break up of value of work
executed in Statement-II
d) Year-wise specified quantities executed by the tenderer during the last five financial years in
Statement-III
e) Details of the existing commitments i.e., works on hand and works for which tenders are submitted
in Statement-IV
f) Availability of Key & critical construction / quality control equipment in Statement-V
g) Availability of key personnel for administration / site management and execution viz., technical
personnel required for the work (Statement-VI)
h) Information regarding any litigation, with Government during the last five years, in which the
Tenderer is involved in (Statement-VII)
i) Availability of working capital for the work (Liquid assets, credit facility and availability of other
financial resources such as solvency etc)
j) The proposed methodology and program of construction, backed with equipment planning and
deployment, duly supported with broad calculations, justifying their capability of execution and
completion of the work as per technical specifications within the stipulated period of completion as
per milestones.
k) The particulars of Quality Control testing Lab owned for the value of works more than Rs. 200
Lakhs.
3.2 Tenders from Joint Ventures are not acceptable unless specifically stated otherwise.
3.3 QUALIFICATION CRITERIA FOR OPENING OF THE PRICE BID
A) To qualify for opening the Price Bid each firm in its name, should have, during the last five
financial years from 2010-2011 to 2014-2015 (specify the financial years; those immediately
preceding the financial year in which the tenders are invited).
a) Satisfactorily completed as a PRIME CONTRACTOR, similar works of value not less than
Rs.7226628/- (at current price level) in any one year.
Note: The cost of completed works of previous years shall be given weightage of 10% per
year to bring them to current price level (the financial year in which bids are invited).
b) Executed in any one year, the following minimum physical quantities during the last five
financial years from 2010-2011 to 2014-2015)
a)V.C.C/VRCC/RCC/ in cum (Combined quantity) : 456 cum
b)For foundations & Sub-structure.
c) VCC/VRCC/RCC/PSC in cum (Combined quantity) : 152 Cum.
For superstructure.
d) WMM/CRMB/CRM :236 Cum
e) GSB/Granular schoulders/ :297 Cum
f) Forming Embankment/shoulders/Earth work : 2474 Cum
B) Each bidder should further demonstrate :
a) Availability {either owned with proof or leased with lease deed and proof or to be procured
against mobilization advance( the cost of equipment to be procured should be matched with
the Mobilization Advance to be given towards Machinery only and the details from whom to be
purchased along with amounts) of the following Key and Critical equipment for this work.}
b)
S. No. Equipment Type and Characteristics Minimum required
i) Tippers 5.50 cum capacity 4 Nos
ii) 80/100 KN Static Weight Rollers 2 Nos
iii) Vibratory Roller 1 No
vi) C.C. Mixers 2 Nos.
vii) Pin Vibrators 2 Nos.

viii) Pan Vibrators 2 Nos.
ix) Weigh Batchers 1 Nos.
x) Steel centering 500 sqm
The tenderer has to submit either a certificate issued by the Executive Engineer or a
Declaration on non judicial stamp paper worth Rs 100/- as prescribed in Statement-V along
with sufficient proof of document in support of owning such as invoice / Certificate of
registration by competent authority in support of the critical equipment.
Note: The major equipment to attain the completion of works in accordance with the
prescribed construction schedule is to be shown in the above table.
c) Availability of the Key personnel

i. Graduate Engineer : 1 No.
ii. Diploma Holders with adequate experience: 1 No.
d) Liquid assets and / or credit facilities of not less than Rs.3613400/- (Credit facility / letter of
credits / Solvency certificates from Nationalised Banks or any scheduled commercial bank etc).
The solvency certificate should not be earlier than 04-04-2014.
e) The tenderer shall submit the copies of documents of
i) Registration as Civil Contractor required as per NIT
ii) Registration copy under AP VAT Act 2005 i.e., Taxpayer Identification Number along with VAT
clearance certificate in the prescribed proforma
iii) PAN Card and copy of latest I.T returns submitted along with proof
iv) Necessary D.D / B.G towards E.M.D.
v) Transaction fee at 0.03% of ECV+14.00% Service tax (which includes special and Higher
education cess of 1% on service tax)on 0.03% of ECV through the electronic payment
Gateway.
f) Quality Control laboratory:
For all works costing more than Rs. 200.00 lakhs, the tenderer shall submit quality plan and also
show proof of owning quality laboratory. The following equipment is required:
i) Testing machine for determining crushing strength of 1 No

cement concrete cubes
ii) Liquid limit and Plastic limit apparatus 1 No
iii) Slump test apparatus 1 No
iv) Physical balance 1 No
v) Electrically operated oven 1 No
vi) Proctor’s compaction equipment 1 No
vii) Sand replacement method equipment 1 No
viii) Bitumen extraction equipment 1 No
ix) Aggregate Impact value equipment 1 No

x) Flakiness and elongation index equipment 1 No
xi) Set of IS sieves 1 Set
Bid capacity.
The tenderer who meets the above qualification criteria and whose available bid capacity is
more than the estimated contract value will be qualified for opening of Price bid. The available
bid capacity will be calculated as under:
Available Bid Capacity : 2AN-B.
Where,
A= Maximum value of civil engineering works executed in its name in any one financial
year during the last five financial years (updated to current Price level) taking into account the
works completed as well as works in progress.
N= Number of years prescribed for completion of the work for which Tenders are invited
[months / 12] (12 Months)
B= Updated value (at current Price level), of all existing Commitments i.e., ongoing works,
works likely to be awarded to be executed during the next 12 Months (Period of completion for
which Tenders are invited).
Annual turn-over, cost of completed works and balance works on hand etc., shall be updated
by giving weightage of 10% per year to bring them to current price level.
No relaxation will be given to any of the qualification criteria.
Note:
a) Sub-contractor’s experience, in his name will be taken in to account in determining the

Tenderer’s compliance to the Qualification criteria, if it is as per G.O.Ms.No. 94, Dated: 01-
07-2003.
b) The experience gained in a registered J.V. firm to the extent of the tenderer’s share shall
be considered if the tenderer happens to be the lead partner, for similar works criteria also.
Even though the tenderers meet the above qualifying criteria, they are liable to be disqualified /
debarred / suspended / blacklisted if they have
 Furnished false / fabricated particulars in the forms, statements and /annexures submitted in
proof of the qualification requirements and/or
 Not turned up for entering into agreement, when called upon.
 record of poor progress such as abandoning the work, not properly completing the contract,
inordinate delays in completion, litigation history or financial failures etc. and/or
 participated in the previous bidding for the same work and had quoted unreasonably high
tender percentage and
 even while execution of the work, if found that the work was awarded to the Contractor based
on false / fake certificates of experience, the Contractor will be blacklisted and work will be
taken over invoking clause 61 of PS to APSS.
3.4 As per G.O.Ms.No. 230, Dated: 13-08-2007, tenders with an excess of above 5% of the estimated
contract value shall be summarily rejected.

3.5 For tenders up to 25% less than the estimated contract value of work, no additional security deposit is
required. For tenders which are less by more than 25% of the estimated Contract Value of work, the
difference between the tendered amount and 75% of the estimated contract value, shall be paid by the
successful tenderer at the time of concluding agreement as an additional security to fulfill the contract
through a Bank Guarantee or Demand Draft on a Nationalised Bank/Scheduled commercial bank in the
prescribed format valid till completion of the work in all respects
3.6 a) If the percentage quoted by a tenderer is found to be either abnormally high or within the
permissible ceiling limits prescribed but under collusion or due to unethical practices adopted
at the time of tendering process, such tenders shall be rejected.
b) A tenderer submitting a Tender which the tender accepting authority considers excessive and
or indicative of insufficient knowledge of current prices or definite attempt of profiteering will
render himself liable to be debarred permanently from tendering or for such period as the
tender accepting authority may decide. The tenderer overall percentage should be based on
the controlled prices for the materials, if any, fixed by the Government or the reasonable prices
permissible for the tenderer to charge a private purchaser under the provisions of clause-6 of
the hoarding and profiteering prevention ordinance of 1943 as amended from time to time and
on similar principle in regard to labour supervision on the construction.
4. One Tender per Tenderer:

4.1 Each Tenderer shall submit only one Tender for the work. A Tenderer who submits more than one
Tender will cause disqualification of all the Tenders submitted by the Tenderer.
5. Cost of Tendering
5.1 The Tenderer shall bear all costs associated with the preparation and submission of his Tender and the
tender inviting authority will in no case be responsible and liable for those costs.
6. Site Visit.
6.1 The Tenderer, at the Tenderer’s own responsibility and risk is advised to visit and examine the Site of
Work and its surroundings and obtain all information that may be necessary for preparing the Tender
for entering into a contract, for construction of the work. The costs of visiting the site shall be at the
Tenderer’s own expense.

B. TENDER DOCUMENT
7. Contents of Tender document.
7.1 One set of Tender document, comprises of the following:
Technical bid
1) Notice Inviting Tenders (NIT)
2) Instruction to Tenderers
3) Forms of Tender and qualification information
4) Conditions of Contract.
5) Specifications.
6) Drawings
7) Forms of Securities. i.e., EMD, Additional Security etc.
Price bid
Bill of Quantities and Price bid.
8. Clarification on Tender Documents
8.1 A prospective Tenderer requiring any clarification on Tender documents may contact the Tender
Inviting Officer at the address indicated in the NIT. The Tender Inviting Officer will also respond to any
request for clarification, received through post.
9. Amendment to Tender Documents
9.1 Before the last date for submission of Tenders, the Tender Inviting Officer may modify any of the
Contents of the Tender Notice, Tender documents by issuing amendment / Addendum.
9.2 Any addendum/amendments issued by the Tender Inviting Officer shall be part of the Tender
Document and it shall be communicated through on line at e-market place
9.3 To give prospective Tenderers reasonable time to take an addendum into account in preparing their
bids, the Tender Inviting Officer may extend if necessary, the last date for submission of tenders.

C. PREPARATION OF TENDERS.
10. Language of the Tender.
10.1 All documents relating to the tender shall be in the English Language only.
11. Documents comprising of the Tender.
11.1 The bidders who are desirous of participating in e-procurement shall submit their technical bids, price bids etc.,
through online in the standard proscribed in the tender documents, displayed at e market place. The bidders
should upload the scanned copies of all the relevant certificates, documents etc., in the e market place in support
of their technical bids. The bidders shall sign on all the statements, documents, certificates, uploaded by him,
owning responsibility for their correctness/authenticity.
11.2 As per the G.O.Ms.No. 174, Irrigation & CAD (PW-Reforms) Department, Dated: 01-09-2008, Submission of
original Hard Copies of the uploaded scan copies of DD/BG towards EMD by participating bidders to the tender
Inviting authority before opening of the price bid be dispensed forthwith. All the bidders shall invariably upload
the scanned copies of DD/BG in e- Procurement system and this will be the primary requirement to consider the
bid as responsive. The Department shall carry out the technical bid evaluation solely based on the uploaded
certificates/documents, DD/BG towards EMD in the e-procurement system and open the price bids of the
responsive bidders. The Department will notify the successful bidder for submission of original hard copies of all
uploaded documents, DD/BG towards EMD prior to entering into agreement.
11.3 The successful bidder shall invariably furnish the original DD/BG towards EMD, certificates/documents of the
uploaded scanned copies to the Tender Inviting Authority before entering into agreement either personally or
through courier or post and the receipt of the same with in the stipulated date shall be the responsibility of the
successful bidder. The Department will not take any responsibility for any delay in receipt/non-receipt of original
DD/BG towards EMD, certificates/documents, from the successful bidder before the stipulated time. On receipt of
documents, the Department shall ensure the genuinity of the DD/BG towards EMD and all other certificates /
documents uploaded by the bidder in e-Procurement system in support of the qualification criteria before
concluding the agreement.
11.4 If any successful bidder fails to submit the original Hard Copies of uploaded certificates/Documents, DD/BG
towards EMD with in the stipulated time or if any variation is noticed between the uploaded documents and the
hard copies submitted by the bidder, the successful bidder will be suspended from participating in the tenders on
e-Procurement platform for a period of 3 years. The e-Procurement system would deactivate the user ID of such
defaulting successful bidder based on the trigger/recommendation by the Tender Inviting Authority in the system.
Besides this, the Department shall invoke all processes of law including criminal prosecution of such defaulting
bidder as an act of extreme deterrence to avoid delays in the tender process for execution of the development
schemes taken up by the Government. The information to this extent may be displayed in the e-procurement
platform website.
11.5 The bidder shall mandatorily pay the transaction fee to M/S C1 India through the electronic payment Gateway.
11.8 The tenderers shall furnish a declaration in online stating that the soft copies uploaded by them are genuine. Any
incorrectness/deviation noticed will be viewed seriously and apart from canceling the work duly forfeiting the
11.9 The Bidder shall authenticate the bid with his digital certificate for submitting the bid electronically on e-
procurement Platform and the bids not authenticated by Digital certificate of the bidder will not be accepted on
the e-procurement platform.
11.9.1 The technical bids will be opened on line by the concerned Superintending Engineer at the time and date as
specified in the tender documents. All the statements, documents, certificates, DD/BG etc., uploaded by the
tenderers will be down loaded for technical evaluation. The clarifications, particulars if any required from the
bidders will be obtained or in the conventional method by addressing the bidders. The technical bids will be
evaluated against the specified parameters/ criteria, same as in the case of conventional tenders and the
technically qualified bidders will be identified. The result of technical bid evaluation will be displayed on the e
market place, which can be seen by all the bidders who participated in the tenders.
12. Bid Offer:
12.1 Bill of Quantities called Schedule “A” and the bid offer accompanies the tender document as Volume-II.
It shall be explicitly understood that the Tender Inviting Officer does not accept any responsibility for
the correctness or completeness of this schedule ‘A’ and this schedule ‘A’ is liable to alterations by
omissions, deductions or additions at the discretion of the Superintending Engineer or as set forth in
the conditions of the contract. The Schedule “A” shall contain the items of work indicated as part–I and
LS provisions as part–II. The percentage quoted by the contractor shall be applicable only to part–I.
However, the provisions contained in the part–II will be operable basing on the conditions provided in
the Tender Document. The tenderers will have to state clearly their willingness to execute the work at

certain specific percentage of excess or less or at par of the ECV indicated in Part-I at the space
provided therein in Schedule ‘A’. The L.S. amounts indicated in part-II are maximum reimbursable
amounts. The tenderer should however quote his lump sum tender based on this schedule of
quantities. He should quote his offer as overall tender percentage. The overall tender percentage
should be both in words and figures.
12.2 The Schedule –A (or Price-bid) contains not only the quantities but also the rates worked out by the
Department and the amount for each item and total value of the estimated contract. The tenderer
should workout his own rates keeping in view the work, site conditions and quote his overall tender
percentage with which he intends to execute the work.
12.3 The bid offer shall be for the whole work and not for individual items / part of the work.
12.4 All duties, taxes, and other levies payable by the contractor as per State / Central Government rules,
excluding VAT shall be included in the tender percentage quoted by the tenderer.
12.5 The tendered contract amount as computed based on overall tender percentage is subject to variation
during the performance of the Contract in accordance with variation in quantities etc.
12.6 Charges payable to M/s C1 India Pvt. Ltd.,
The service charges payable to M/s Vyam Technalagies Limited., are as indicated below. The
participating bidders will pay transaction fee @ 0.03% of ECV (Estimated contract value) + 14.00%
Service tax (which includes special and Higher education cess of 1% on service tax) over ECV (The ceiling
amount of Transaction fee for works costing ECV upto Rs 50.00 Crores is Rs 10,000.00 and for works
costing with ECV above Rs 50.00 Crores, the ceiling amount of transaction fee is Rs 25,000.00)
The bidder shall mandatorily pay the transaction fee to M/S C1 India through the electronic
payment Gateway. Service tax as levied by the GOI on transaction fee, electronic payment gateway
charges are to be borne by the bidders.
Charges payable to APTS
The Successful bidder will pay further fee @ 0.04% of ECV (Estimated contract value) payable to
Managing Director, APTS to create an e-procurement fund to be administered by APTS. (The ceiling
amount of Transaction fee for works costing ECV upto Rs 50.00 Crores is Rs 10,000.00 and for works
costing with ECV above Rs 50.00 Crores, the ceiling amount of transaction fee is Rs 25,000.00).
The above fee is payable by the successful bidder through a D.D. drawn in favour of Managing
Director, APTS, Hyderabad at the time of conclusion of the agreement. The said DD shall be sent to
Managing Director, APTS by the Superintending Engineer who is entering in to agreement with the
successful bidder.
13. Validity of Tenders:

13.1 Tenders shall remain valid for a period of not less than three months from the last date for receipt of
Tender specified in NIT.
13.2 During the above mentioned period no plea by the tenderer for any sort of modification of the tender
based upon or arising out of any alleged misunderstanding of misconceptions or mistake or for any
reason will be entertained.
13.3 In exceptional circumstances, prior to expiry of the original time limit, the Tender Inviting Officer may
request the bidders to extend the period of validity for a specified additional period. Such request to
the Tenderers shall be made in writing. A Tenderer may refuse the request without forfeiting his
E.M.D. A Tenderer agreeing to the request will not be permitted to modify his Tender, but will be
required to extend the validity of his E.M.D. for a period of the extension.
14. Earnest Money Deposit
14.1 The DD/BG towards Earnest Money Deposit equivalent to 1% of ECV shall be from a Nationalised Bank
or any scheduled commercial bank valid for a period of 6 months. Xerox copy of the DD/BG is to be
scanned and uploaded along with the Bid. The successful bidder shall invariably furnish the original
DD/BG towards EMD, to the Tender Inviting Authority before entering into agreement either personally
or through courier or post and the receipt of the same with in the stipulated date shall be the
responsibility of the successful bidder. The Department will not take any responsibility for any delay in
receipt/non-receipt of original DD/BG towards EMD, from the successful bidder before the stipulated
time. If any successful bidder fails to submit the original Hard Copies of uploaded DD/BG towards EMD
with in the stipulated time or if any variation is noticed between the uploaded documents and the hard
copies submitted by the bidder, the successful bidder will be suspended from participating in the
tenders on e-Procurement platform for a period of 3 years. The e-Procurement system would
deactivate the user ID of such defaulting successful bidder based on the trigger/recommendation by
the Tender Inviting Authority in the system. Besides this, the Department shall invoke all processes of
law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid
delays in the tender process for execution of the development schemes taken up by the Government.
The information to this extent may be displayed in the e-procurement platform website.
The balance EMD @ 1½% of ECV / TCV whichever is higher shall be paid at the time of
concluding Agreement by the successful Tenderer. This EMD can be in the form of:
a) a bank demand draft on any Nationalised bank/Scheduled commercial bank.

b) a bank guarantee in the form given in Section 8, from a Nationalised bank/Scheduled
commercial Bank.
The bank guarantee submitted by the successful bidder at the time of tender with conditional
obligations shall not be accepted and retained against EMD for performance at the time of conclusion
of contract.
Unconditional and irrevocable bank guarantee shall be paid towards EMD for the entire
specified amount at the time of concluding the agreement.
14.2 Demand Drafts / Bank Guarantees furnished towards EMD for issue of tender schedules shall be valid
for a period of six months from the date of tender notice.
14.3 The EMD of Tenderers will be returned no sooner the tenders are finalised or end date of the Tender
validity period whichever is earlier.
14.4 The 1% E.M.D. paid by the successful Tenderer at the time of submission of hard copies of Tender
documents through Demand Draft will be discharged if the Tenderer furnishes Bank Guarantee for the
full EMD of 2½% at the time of concluding agreement.
14.5 The earnest money deposited by the successful tenderer will not carry any interest and it will be dealt
with as provided in the conditions stipulated in the tender. The E.M.D. given in the form of Bank
Guarantee on a Nationalised / Scheduled commercial Bank shall be valid for the duration of contract
period plus defect liability period of two years and in case any valid extension of contract period is
granted, the validity of BG shall also be extended for the corresponding period. The Bank Guarantee on
Nationalised / Scheduled commercial Bank furnished by the tenderer towards additional security
amount shall be valid till the work is completed in all respects.
14.6 The E.M.D. shall be forfeited.
(a) if the Tenderer withdraws the Tender during the validity period of Tender.
(b) in the case of a successful Tenderer, if he fails to sign the Agreement for whatever the reason.
14.7 In consideration of the Executive Engineer / Superintending Engineer /Chief Engineer
/Commissionerate of Tenders undertaking to investigate and to take into account each tender and in
consideration of the work thereby involved, all earnest monies deposited by the tenderer will be
forfeited to the Government in the event of such tenderer either modifying or with-drawing his tender
at his instance within the said validity period of three months.
15. Signing of Tenders.
15.1 If the tender is made by an individual, it shall be signed with his full name and his address shall be
given. If it is made by a firm, it shall be signed with the co-partnership name by a member of the firm,
who shall also sign his own name, and the name and address of each member of the firm shall be given,
if the tender is made by a corporation it shall be signed by a duly authorised officer who shall produce
with his tender satisfactory evidence of his authorisation. Such tendering corporation may be required
before the contract is executed, to furnish evidence of its corporate existence. Tenders signed on
behalf of G.P.A. holder will be rejected.
15.2 The Tender shall contain no alterations or additions, except those to comply with instructions issued by
the Tender Inviting Officer, or as necessary to correct errors made by the Tenderer, in which case all
such corrections shall be initialed by the person signing the Tender.
15.3 No alteration which is made by the tenderer in the contract form, the conditions of the contract, the
drawings, specifications or statements / formats or quantities accompanying the same will be
recognised; and, if any such alterations are made the tender will be void.

D. SUBMISSION OF TENDERS.
16. Submission of Tenders:

16.1 The bidders who are desirous of participating in e-procurement shall submit their technical bids, price bids etc.,
through online in the standard proscribed in the tender documents, displayed at e market place. The bidders
should upload the scanned copies of all the relevant certificates, documents etc., in the e market place in support
of their technical bids. The bidders shall sign on all the statements, documents, certificates, uploaded by him,
owning responsibility for their correctness/authenticity.
16.2 Furnishing of hard copies by the tenderers before opening of the Price bids is dispensed with.
16.3 The technical bid evaluation of the tenderers will be done on the certificates / documents uploaded through
online only towards qualification criteria furnished by them.
16.4 The tenderer shall invariably furnish the original DD / BG towards EMD to the tender inviting authority before
opening Price bids either personally or through courier or by post and the receipt of the same within the
stipulated time shall be the responsibility of the tenderer. Department will not take any responsibility for any
delay or non receipt. Failure to furnish the original DD/BG before Price bid opening will entail rejection of bid.
16.5 The bidder shall mandatorily pay the transaction fee to M/S C1 India through the electronic payment Gateway.
16.6 The successful tenderer shall furnish the original hard copies of all the documents / certificates / statements
uploaded by him before concluding agreement.
16.7 If any tenderer fails to submit the original DD/BG for EMD, hard copies of uploaded documents within the
stipulated time, the tenderer will be suspended /disqualified from participating in the tenders on e-procurement
platform for a period of 12 months from the date of bid submission. The suspension of tenderer shall be
automatically enforced by the e-procurement system.
16.8 The tenderers shall furnish a declaration in online stating that the soft copies uploaded by them are genuine. Any
incorrectness/deviation noticed will be viewed seriously and apart from canceling the work duly forfeiting the
16.9 Important Note:
The Bidder shall authenticate the bid with his digital certificate for submitting the bid electronically on e-
procurement Platform and the bids not authenticated by Digital certificate of the bidder will not be accepted on
the e-procurement platform.
17. Deleted
18. Last date / time for Submission of the Tenders.
18.1 Tenders must be submitted not later than the date and time specified in NIT. In the event of the
specified date / time for the submission of bids declared as holiday, the bids will be received on the
next working day.
18.2 The Superintending Engineer may extend the dates for issue and receipt of Tenders by issuing an
amendment in which case all rights and obligations of the Superintending Engineer and the Tenderers
will remain same as previously.
19. Late Tenders.
19.1 Any Tender received after the last date / time prescribed in NIT will be summarily rejected.
20. Modification to the Tender.
20.1 No Tender shall be modified after the last date /time of submission of Tenders.

E. TENDER OPENING AND EVALUATION
21. Tender opening

21.1 The tenderers or their authorised representatives can be present at the time of opening of the tenders.
Either the tenderer himself or one of his representative with proper authorisation only will be allowed
at the time of tender opening. If any of the tenderer is not present at the time of opening of tenders,
the tender opening authority will, on opening the tender of the absentee tenderer, reads out and
record the deficiencies if any, which shall be binding on the tenderer.
21.2 The technical bid containing qualification requirements as per Annexures I & II and Statement I to VII
will be evaluated by the tender opening authority and the minutes are recorded which will be signed by
the tender opening authority as well as tenderers or their authorised representatives present.
22. Clarification on the Technical Bid.
22.1 The tender opening authority may call upon any tenderer for clarification on the statements,
documentary proof relating to the technical bid. The request for clarification and response thereto
shall be in writing and it shall be only on the qualification information furnished by the tenderer. The
clarification called for from the tenderers shall be furnished within the stipulated time, which shall not
be more than a week.
22.2 The tenderer if so desirous, shall agree in writing to furnish the clarification called for within the
stipulated time and, for disqualification and rejection of his tender in the event of failure to do so.
23. Examination of technical Bids and Determination of Responsiveness
23.1 The Superintending Engineer will evaluate whether each Tenderer is satisfying the eligibility criteria
prescribed in the tender document and declares them as a qualified Tenderer.
23.2 If the technical bid of a Tenderer is not satisfying any of the eligibility criteria it will be rejected by the
Superintending Engineer. However, the tender accepting authority detects any error in the evaluation
of Tenders by Superintending Engineer, the tender accepting authority while returning the tenders may
direct the Superintending Engineer or Chief Engineer as the case may be, to re-evaluate the tenders.
23.3 If any alteration is made by the tenderer in the tender documents, the conditions of the contract, the
drawings, specifications or statements / formats or quantities the tender will be rejected.
24. Price Bid Opening:
24.1 Only the Price Bids of qualified Tenderers whose technical Bids are found satisfying the eligibility
criteria shall be opened in the presence of the qualified Tenderers or their authorised representatives
present on the date and time fixed. The bid offers are read out and minutes recorded and the
signatures of the Tenderers present are taken in the minutes.
24.2 The Price Bid of the Unqualified Tenderers will not be opened and thereafter E.M.D. will be returned to
the tenderers.
24.3 Tenders shall be scrutinised in accordance with the conditions stipulated in the Tender document. In
case of any discrepancy of non-adherence Conditions the Tender accepting authority shall
communicate the same which will be binding both on the tender Opening authority and the Tenderer.
In case of any ambiguity, the decision taken by the Tender Accepting Authority on tenders shall be final.
25. Evaluation and Comparison of Price Bids
25.1 The Superintending Engineer will evaluate and compare the price bids of all the qualified Tenderers.
25.2 Negotiations at any level are strictly prohibited. However, good gesture rebate, if offered by the lowest
tenderer prior to finalisation of tenders may be accepted by the tender accepting authority.
25.3 Selection of Tenderer among the lowest & equally quoted tenderers will be in the following orders:
a) The tenderer whose bid capacity is higher will be selected.
b) In case the bid capacity is also same the tenderer whose annual turnover is more will be
preferred.
c) Even if the criteria incidentally become the same, the turnover on similar works and thereafter
machinery available for the work and then the clean track record will be considered for selection.
26. Discrepancy in Tender percentage quoted.
26.1 In case of any discrepancy between the overall tender percentage quoted in words and figures, the
percentage quoted in words shall prevail. In case the tenderer has quoted overall tender percentage
only in words and not in figures or vice versa, such tender shall be treated as incomplete and rejected.
27. Process to be Confidential.
27.1 Information relating to the examination, clarification, evaluation and comparison of Tenders and
recommendations for the award of a contract shall not be disclosed to Tenderers or any other persons
not officially concerned with such process until the award to the successful Tenderer has been
announced by the tender accepting authority. Any effort by a Tenderer to influence the processing of
Tenders or award decisions may result in the rejection of his Tender.
27.2 No Tenderer shall contact the Superintending Engineer or any authority concerned with finalisation of
tenders on any matter relating to its Tender from the time of the Tender opening to the time the
Contract is awarded. If the Tenderer wishes to bring additional information to the notice of the
Superintending Engineer, it should do so in writing.
27.3 Before recommending / accepting the tender, the tender recommending / accepting authority shall
verify the correctness of certificates submitted to meet the eligibility criteria and specifically
experience. The authenticated agreements of previous works executed by the lowest tenderer shall be
called for.
27.4 Tenders will be finalised by the Executive Engineers / Superintending Engineers / Chief Engineers for
the works costing up to Rs. 2 Crores. The tenders for the works costing more than Rs. 2 Crores will be
referred to C.O.T. along with technical bid evaluation for consideration. The Commissioner of tenders
shall scrutinize the tenders submitted by Engineer-in-Chief / Chief Engineer / Project administrators in
accordance with the conditions stipulated in the tender document and in case any discrepancy of non-
adherence to the conditions, the same shall be communicated which will be binding both on the tender
concluding authority and contractor. In case of any ambiguity the decision taken by the COT on tenders
shall be final.

F. AWARD OF CONTRACT
28. Award Criteria

28.1 The Superintending Engineer / Chief Engineer will award or recommend to the competent tender
accepting authority for award of the contract to the Tenderer who is found technically qualified as per
the Tender conditions and whose price bid is lowest.
28.2 The tender accepting authority reserves the right to accept or reject any Tender or all tenders and to
cancel the Tendering process, at any time prior to the award of Contract, without thereby incurring any
liability to the affected Tenderer or Tenderers or any obligation to inform the affected Tenderer or
Tenderers of the reasons for such action.
29. Notification of Award and Signing of Agreement.
29.1 The Tenderer whose Tender has been accepted will be notified of the award of the work by the
Superintending Engineer, prior to expiration of the Tender validity period by registered letter or in
online through e procurement. This letter (hereinafter and in the Conditions of Contract called “Letter
of Acceptance”) will indicate the sum that the Government will pay the Contractor in consideration of
the execution, completion, and maintenance of the Works by the Contractor as prescribed by the
Contract (hereinafter and in the Contract called the “Contract Amount”).
29.2 When a tender is to be accepted the concerned tenderer shall attend the office of the Superintending
Engineer concerned on the date fixed in the Letter of acceptance. Upon intimation being given by the
Superintending Engineer, of acceptance of his tender, the tenderers shall make payment of the balance
E.M.D., and additional security deposit wherever needed by way of Demand Draft or unconditional and
irrevocable Bank Guarantee obtained from a Nationalised / Scheduled Bank with a validity period of
37(12+1+24) months, and sign an agreement in the form prescribed by the department for the due
fulfillment of the contract. Failure to attend the Superintending Engineer’s office on the date fixed, in
the written intimation, to enter into the required agreement shall entail forfeiture of the Earnest
Money deposited. The written agreement to be entered into between the contractor and the
Government shall be the foundation of the rights and obligations of both the parties and the contract
shall not be deemed to be complete until the agreement has first been signed by the contractor and
then by the proper officer authorised to enter into contract on behalf of the Government.
29.3 The successful tenderer has to sign an agreement within a period of 15 days from the date of receipt of
communication of acceptance of his tender. On failure to do so his tender will be cancelled duly
forfeiting the E.M.D., paid by him without issuing any further notice and action will be initiated for
black listing the tenderer.
30. Corrupt or Fraudulent Practices
30.1 The Government requires that the bidders / suppliers / contractors under Government financed
contracts, observe the highest standard of ethics during the procurement and execution of such
contracts. In pursuance of this policy, the Government
(a) define for the purposes of the provision, the terms set forth below as follows:
(i) “corrupt practices” means the offering, giving, receiving or soliciting of anything of value to
influence the action of a Government official in procurement process or in contract execution:
and
(ii) “fraudulent practice” means a misrepresentation of facts in order to influence a procurement
process or the execution of a contract to the detriment of the Government and includes
collusive practice among Tenderers (prior to or after Tender submission) designed to establish
in Tender prices at artificial non-competitive levels and to deprive the Government of the
benefits of free and open competition.
(b) Will reject a proposal for award if it determines that the Tenderer recommended for award has
engaged in corrupt or fraudulent practices in competing for the contract in question.
(c) Will blacklist / or debar a firm, either indefinitely or for a stated period of time, if at any time
determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in
executing a Government Contract.
(d) Furthermore, Tenderers shall be aware of the provisions stated in the General Conditions of
Contract.

FORMS OF TENDER
QUALIFICATION INFORMATION
Annexure –I
CHECKLIST TO ACOMPANY THE TENDER
Submitted in Page No. (see
S.No Description
Cover ‘A’ Note below)
1 2 3 4
1 Copy of Contractors valid Registration under appropriate Class with
Yes / No
2 Copy of Permanent Account Number (PAN) Card and copy of
Latest Income tax returns submitted along with proof of Yes / No
receipt.
3 Registration copy under AP.VAT Act 2005 i.e., Taxpayer
Identification Number along with VAT clearance certificate in Yes / No
the prescribed proforma
4 Details of value of Civil Engineering works executed in the last
5 financial years in the Tenderer’s name in Statement-I with
supporting certificates. Yes / No
5 Details of similar works completed as Prime Contractor (in the
same name) during the last five financial Years in Statement-II
with supporting certificates. Yes / No
6 Quantities of work executed as Prime Contractor (in the same
name) in the last 5 financial years - in Statement–III with Yes / No
supporting certificates.
7 Details of existing commitments i.e., work on hand in
Statement-IV with Supporting Certificates. Yes / No
8 Availability of critical equipment in Statement–V. Yes / No
9 Availability of Key personnel in Statement.VI. Yes / No
10 Litigation history in Statement–VII. Yes / No
11 Proof of liquid assets in the shape of Solvency certificates etc., Yes / No
for the required amount.
12 List of certificates enclosed Yes / No
Notes:-
1. The statements furnished shall be in the formats appended to the tender document.
2. The information shall be filled-in by the tenderer in the checklist and statements I to VII, and shall be enclosed to
the Technical bid for the purposes of verification as well as evaluation of the tenderer’s Compliance to the
qualification criteria as provided in the Tender document. All the Certificates, documents, statements as per
check-list shall be submitted on line by the tenderer.
3. The bidder shall sign on all the statements, documents, certificates uploaded by him owning the responsibility for
their correctness/authenticity.
DECLARATION
I / WE ………………………………………………………………. have gone through carefully all the Tender conditions and solemnly
declare that I / we will abide by any penal action such as disqualification or black listing or determination of contract or
any other action deemed fit, taken by, the Department against us, if it is found that the statements, documents,
certificates produced by us are false / fabricated.

I / WE hereby declare that, I / WE have not been blacklisted / debarred / Suspended / demoted in any department in
Andhra Pradesh or in any State due to any reasons.
Signature of the Tenderer

STATEMENT – I
Details of value of Civil Engineering works executed in each year during the last five financial years by the
Tenderer.
S.No Financial Year Value in Rs.

1 2010-11
2 2011-12
3 2012-13
4 2013-14
5 2014-15
a) Attach certificate(s) issued by the Executive Engineer concerned and counter signed by Superintending Engineer
showing work wise / year wise value of work done in respect of all the works executed by the Tenderer during last
five years (OR)
b) Certificate from Chartered Accountant supported with Annual Balance Sheet tallying with I.T. Clearance
certificate.
STATEMENT–II
Details of similar works completed in the Name of the Tenderer during the last five financial years.
S. Name of the work Address of Agt. Agreement No. & Value of

No Concluding dated. Contract
Authority
1 2 3 4 5
Stipulated Actual date Value of work done year wise during the Total value
period of of last ‘five’ years. of work
completion completion done.
1st 2nd 3rd 4th 5th

Year Year Year Year Year
6 7 9 10 11 12 13 14

Attach certificates issued by the Executive Engineer concerned and countersigned by the
Superintending Engineer showing work wise / year wise value of work done and date of completion.

STATEMENT–III
Physical quantities executed by the Tenderer in the last five financial years [Work wise / year wise].
S.No Financial Name of Agt. No Quantities executed / Year wise.

Year work
VCC/VRCC/R PSC/VCC/VRCC/
CC for RCC for super
foundations structure
and sub (Combined qty)
structure
(Combined
qty)
1 2 3 4 5 6 7 8
1 2010-11
2 2011-12
3 2012-13
4 2013-14
5 2014-15
Attach certificates in support of the above quantities issued by the Executive Engineer concerned and
countersigned by the Superintending Engineer duly showing the quantities executed year wise.
STATEMENT–IV
Details of existing commitments:
Details of works on hand and, yet to be completed as on the date of submission of the Tender and works for
which Tenders have been submitted are to be furnished.
A) Existing Commitments on ongoing works:
Sl.No Name of Address of Agt. Value of Stipulated Value of Balance Anticipated Updated
work Agreement No. contract period of work Value of date of value of
Concluding & Date completion done so works to be completion balance
authority far. completed work
1 2 3 4 5 6 7 8 9 10
Attach certificates issued by the Executive Engineer concerned and countersigned by Superintending
Engineer, indicating the balance work to be done, and likely period of completion.
B) Details of works for which Tenders are submitted [awarded / likely to be awarded]

S.No Name of Address of Estimated Stipulated Date on which Present stage
work Agt. value of period of tender was of Tender.
Concluding work completion submitted
authority
1 2 3 4 5 6 7

STATEMENT-V
Availability of Critical Equipment
The tenderer should furnish the information required below, regarding the availability of the equipment, required
for construction / quality control.
S. Details of Number Number

No. Equipment required
Owned Leased To be
procured
1 2 3 4 5 6
For all works costing more than Rs.2.00 Crores the Contractor shall submit quality plan and also show proof of
owning quality lab.
The tenderer has to submit either a certificate issued by the Executive Engineer or a Declaration on non judicial
stamp paper worth Rs 100/- as given below along with sufficient proof of document in support of owning such
as invoice / Certificate of registration by competent authority in support of the critical equipment.
DECLARATION
“I ……………………………………. do hereby solemnly affirm and declare that I /we own the following
equipment for using on the subject work and also declare that I / We will abide by any action such as
disqualification or determination of Contract or blacklisting or any action deemed fit, if the department
detects at any stage that I/we do not possess the equipment listed below.
Details of Any Is it in
S. Year of Regn.
each Capacity other working
No. purchase Number
Equipment data condition
1 2 3 4 5 6 7
STATEMENT–VI

Availability of Key Personnel
Qualification and experience of Key Personnel proposed to be deployed for execution of the Contract.
Sl. Name Designation Qualification Total Working with

No Experience the Tenderer
since
1 2 3 4 5 6
STATEMENT - VII
Information on litigation history in which Tenderer is the Petitioner
S. Case No. / Court Subject Matter / Respondents Present Stage.

No Year where Prayer in the case. i.e., SE / CE
filed.
1 2 3 4 5 6

CONDITIONS OF CONTRACT TENDER
Date: ……………………
To
The Superintending Engineer,
(R&B) Circle,
NELLORE.
Sir,
I / We do hereby tender and if this tender be accepted, under take to execute the following work viz.,
“Construction of HLB across Puli Kalava at Km 12/10 of Kota-Chittamur Road in
SPSR Nellore District” as shown in the drawings and described in the specifications deposited in the office of
the Superintending Engineer, (R&B) Circle, NELLORE with such variations by way of alterations or additions to, and
omissions from the said works and method of payment as provided for in the “conditions of the contract” for the
sum of Rupees 1,44,53,256/- or such other sum as may be arrived under the clause of the standard preliminary
specifications relating to “Payment on lump-sum basis or by final measurement at unit rates”
I/WE have also quoted percentage excess or less on E.C.V., in Schedule ‘A’ Part-I, annexed (in words and
figures) for which I/We agree to execute the work when the lumpsum payment under the terms of the agreement
is varied by payment on measurement quantities.
I/WE have quoted Percentage excess or less on E.C.V., in Schedule ‘A’ Part – I both in words & figures. In
case of any discrepancy between the Percentage excess or less on E.C.V., in words and figures, the rates quoted
words only shall prevail.
I/WE agreed to keep the offer in this tender valid a period of Three month(s) mentioned in the tender
notice and not to modify the whole or any part of it for any reason within above period. If the tender is
withdrawn by me/us for any reasons whatsoever, the earnest money paid by me/us will be forfeited to
Government
I/WE hereby distinctly and expressly, declare and acknowledge that, before the submission of my/our
tender I/We have carefully followed the instructions in the tender notice and have read the A.P.S.S. and the
preliminary specifications therein and the A.P.S.S. addenda volume and that I/We have made such examination of
the contract documents and the plans, specifications and quantities and of the location where the said work is to
be done, and such investigation of the work required to be done, and in regard to the material required to be
furnished as to enable me/us to thoroughly understand the intention of same and the requirements, covenants,
agreements, stipulations and restrictions contained in the contract, and in the said plans and specifications and
distinctly agree that I/We will not hereafter make any claim or demand upon the Government based upon or
arising out of any alleged misunderstanding or misconception /or mistake on my/or our part of the said
requirement, covenants, agreements, stipulations, restrictions and conditions.
I/WE enclosed to my/our application for tender schedule a crossed demand draft
(No…………………………………………………………………………..dated:…………………..) for Rs………………………………………………..as
earnest money not to bear interest.

I/WE shall not assign the contractor or sublet any portion of the same. In case if it becomes necessary
such subletting with the permission of the Executive Engineer shall be limited to (1) Labour contract, (2) Material
contract, (3) Transport contract and (4) Engaging specialists for special item of work enjoined in A.P.S.S.
IF MY/OUR tender is not accepted the sum shall be returned to me/us on application when intimation is
sent to me/us of rejection or at the expiration of three months from last date of receipt of this tender, whichever
is earlier. If my/our tender is accepted the earnest money shall be retained by the Government as security for the
due fulfillment of this contract. If upon written intimation to me/us by the Superintending / Executive Engineer’s
Office, I/We fail to attend the said office on the date herein fixed or if upon intimation being given to me/us by
the Superintending /Executive Engineer or acceptance of my/our tender, and if I/We fail to make the additional
security deposit or to enter into the required agreement as defined in condition-3 of the tender notice, then I/We
agree the forfeiture of the earnest money. Any notice required to be served on me/us here under shall be
sufficiently served on me/us if delivered to me/us hereunder shall be sufficiently served on me/us if delivered to
me/us personally or forwarded to me/us by post to (registered or ordinary) or left at my/our address given
herein. Such notice shall if sent by post be deemed to have been served on me/us at the time when in due course
of post it would be delivered at the address to which it is sent.
I/WE fully understand that the written agreement to be entered into between me/us and Government
shall be the foundation of the rights of the both the parties and the contract shall not be deemed to be complete
until the agreement has first been signed by me/us and then by the proper officer authorised to enter into
contract on behalf of Government.
I AM/WE ARE professionally qualified an my/our qualifications are given below:
Name Qualified
I/WE will employ the following technical staff for supervising the work and will see that one of them is
always at site during working hours, personally checking all items of works and paint extra attention to such works
as required special attention (eg) Reinforced concrete work.
Name of members of technical staff Qualification.

proposed to be employed
I / WE declare that I/WE agree to recover the salaries of the technical staff actually engaged on the work
by the department, from the work bills, if I/We fail to employ technical staff as per the tender condition.

TENDERERS / CONTRACTOR’S CERTIFICATE:
(1) I/WE hereby declare that I/We have perused in detail and examined closely the Andhra Pradesh Standard
Specifications, all clauses of the preliminary specifications with all amendments and have either examined all the
standards specifications or will examine all the standard specifications for items for which I/We tender, before
I/We submit such tender and agree to be bound and comply with all such specifications for this agreement which
I/We execute in the Irrigation & Command Area Development Department.
(2) I/WE certify that I/We have inspected the site of the work before quoting my Percentage excess or less on ECV,
I /We have satisfied about the quality, availability and transport facilities for stones sand and other materials.
(3) I/WE am/are prepared to furnish detailed data in support of all my quoted rates, if and when called upon to do so
without any reservations.
(4) I/WE hereby declare that I/We will pay an additional security deposit in terms of conditions 3.6 of instructions to
Tenderers.
(5) I/WE hereby declare that I am/we are accepting to reject my tender in terms of condition 3.7 of Instructions to
Tenderers.
(6) I/WE hereby declare that I/We will not claim any price escalation.
(7) I/WE hereby declare that I am/we are accepting for the defect liability period as 24 months instead of 6 months
under clause 28 of APSS.
(8) a) I/WE declare that I/WE will procure the required construction materials including earth and use for the work
after approval of the Engineer-in-Charge. The responsibility for arranging and obtaining the land for
borrowing or exploitation in any other way shall rest with me/us for the materials for construction, I/WE
shall ensure smooth and un-interrupted supply of materials.
B) I/WE declare that the responsibility for arranging and obtaining the land for disposal of spoil/soil not useful
for construction purposes shall rest with me/us.
C) I/WE declare that I/WE shall not claim any compensation or any payment for the land so arranged for
disposal of soil and the land for borrow area. My/our quoted percentage excess or less ECV., are inclusive of
the land so arranged and I/We will hand over the land so arranged for disposal of soil to; the department
after completion of work.
D) I/WE declare that I/WE will not claim any extra amount towards any material used for the work other than
the quoted works for respective schedule ‘A’ items.
(9) I/WE declare that I/WE will execute the work as per the mile stone programme, and if I/WE fail to complete the
work as per the mile stone programme I abide by the condition to recover liquidated damages as per the tender
conditions.
(10) I/WE declare that I/WE will abide for settlement of disputes as per the tender conditions.
DECLARATION OF THE TENDERER.
1) I/WE have not been black listed in any department in Andhra Pradesh due to any reasons.
2) I/WE have not been demoted to the next lower category for not filing the tenders after buying the tender
schedules in a whole year and my/our registration has not been cancelled for a similar default in two consecutive
years.
3) I/WE agree to disqualify me/us for any wrong declaration in respect of the above and to summarily reject my/our
tender.
Address of the Tenderer :
Phone No.: Fax No.:

CONTRACTOR.

CONDITIONS OF CONTRACT
A. GENERAL
1. Interpretation:
1.1 In interpreting these Conditions of Contract, singular also means plural, male also means female, and vice-versa.
Headings have no significance. Works have their normal meaning under the language of the contract unless
specifically defined. The Engineers-in-charge will provide instructions clarifying queries about the conditions of
Contract.
1.2 The documents forming the Contract shall be interpreted in the following order of priority:
1) Agreement
2) Letter of Acceptance, notice to proceed with the works
3) Contractor’s Tender (Technical bid)
4) Conditions of contract
5) Specifications
6) Drawings
7) Bill of quantities (Price-bid)
8) Any other document listed as forming part of the Contract.
2. Engineer-in-Charge’s Decisions:
2.1 Except where otherwise specifically stated, the Engineer-in-charge will decide the contractual matters between
the Department and the Contractor in the role representing the Department.
3. Delegation:
3.1 The Engineer-in-charge may delegate any of his duties and responsibilities to other officers and may cancel any
delegation by an official order issued.
4. Communications:
4.1 Communications between parties, which are referred to in the conditions, are effective only when in writing. A
notice shall be effective only when it is delivered (in terms of Indian Contract Act)
5. Sub-contracting:
5.1 If the prime contractor desires to sub-let a part of the work, he should submit the same at the time of
filing tenders itself or during execution, giving the name of the proposed Sub-contractor, along with
details of his qualification and experience. The Tender Accepting Authority should verify the
experience of the Sub-contractor and if the Sub-contractor satisfies the qualification criteria in
proportion to the value of work proposed to be sub-let, he may permit the same. The total value of
works to be awarded on sub-letting shall not exceed 50% of contract value. The extent of subletting
shall be added to the experience of the sub-contractor and to that extent deducted from that of the
main contractor.
6. Other Contractors:
8.1 The Contractor shall cooperate and share the Site with other contractors, Public authorities, utilities, and the
Department. The Contractor shall also provide facilities and services for them as directed by the Engineer-in-
charge.
7. Personnel:
7.1 The Contractor shall employ the required Key Personnel named in the Schedule of Key Personnel to carry out the
functions stated in the Schedule or other personnel approved by the Engineer-in-charge. The Engineer-in-charge
will approve any proposed replacement of Key Personnel only if their qualifications, abilities, and relevant
experience are substantially equal to or better than those of the personnel listed in the Schedule.
7.2 Failure to employ the required technical personnel by the contractor action will be taken as mentioned in para 7.6
7.3 The technical personnel should be on full time and available at site whenever required by Engineer in Charge to
take instructions.
7.4 The names of the technical personnel to be employed by the contractor should be furnished in the statement
enclosed separately.
7.5 In case the contractor is already having more than one work on hand and has undertaken more than one work at
the same time, he should employ separate technical personnel on each work.
7.6 If the contractor fails to employ technical personnel the work will be suspended or department will engage a
technical personnel and recover the cost thereof from the contractor.

7.7 If the Engineer-in-charge asks the Contractor to remove a person who is a member of Contractor’s staff
or his work force stating the reasons the Contractor shall ensure that the person leaves the site
forthwith and has no further connection with the work in the contract.
8. Contractor’s Risks:
8.1 All risks of loss of or damage to physical property and of personnel injury and death, which arise during and in
consequence of the performance of the Contract are the responsibility of the Contractor.
9. Insurance:
9.1 The Contractor shall provide, in the joint names of the Department and the contractor, insurance cover from the
Start Date to the end of the Defects Liability Period i.e., 24 months after completion for the following events
which are due to the Contractor’s risks.
a) loss of or damage to the Works, Plant and Materials;
b) loss of or damage to the Equipment;
c) loss of or damage of property in connection with the Contract; and
d) personal injury or death of persons employed for construction.
9.2 Policies and certificates of insurance shall be delivered by the Contractor to the Superintending Engineer at the
time of concluding Agreement. All such insurance shall provide for compensation to be payable to rectify the loss
or damage incurred.
i) The contractor shall furnish insurance policy in force in accordance with proposal furnished in the Tender
and approved by the Department for concluding the agreement.
ii) The contractor shall also pay regularly the subsequent insurance premia and produce necessary receipt
to the Engineer-in-Charge, well in advance.
iii) In case of failure to act in the above said manner the department will pay the premium and the same will
be recovered from the Contractors payments.
9.3 Alterations to the terms of insurance shall not be made without the approval of the Engineer-in-Charge.
10. Site Inspections:
10.1 The contractor should inspect the site and also proposed quarries of choice for materials source of
water and quote his percentage including quarrying, conveyance and all other charges etc.
10.2 The responsibility for arranging the land for borrow area rests with the Contractor and no separate
payment will be made for procurement or otherwise. The contractor’s quoted percentage will be
inclusive of land cost.
11. Contractor to Construct the Works:
11.1 The Contractor shall construct and Commission the Work in accordance with the specifications and Drawings.
12. Diversion of streams / Vagus / Drains.
12.1 The contractor shall at all times carry out construction of cross drainage works in a manner creating
least interference to the natural flow of water while consistent with the satisfactory execution of work.
A temporary diversion shall be formed by the contractor at his cost where necessary. No extra
payment shall be made for this work.
12.2 No separate payment for bailing out sub-soils, water drainage or locked up rain water for diversion,
shoring, foundations, bailing of pumping water either from excavation of soils from foundations or such
other incidental will be paid. The percentage to be quoted by the contractor are for the finished item
of work in situ and including all the incidental charges. The borrow pits are also to be de-watered by
the contractor himself at his expense, if that should be found necessary.
12.3 The work of diversion arrangements should be carefully planned and prepared by the contractor and
forwarded to the Executive Engineer technically substantiating the proposals and approval of the
Executive Engineer obtained for execution.
12.4 The contractor has to arrange for bailing out water, protection to the work in progress and the portion
of works already completed and safety measures for men and materials and all necessary
arrangements to complete the work.
12.5 All the arrangements so required should be carried out and maintained at the cost of the contractor
and no separate or additional payments is admissible..
12.6 Coffer Dams.
Necessary coffer dams and ring bunds have to be constructed at the cost of contractor and same are to
be removed after the completion of the work. The contractor has to quote his percentage keeping the
above in view.
13. Power Supply.

13.1 The contractor shall make his own arrangements for obtaining power from the Electricity dept., at his
own cost. The contractor will pay the bills of Electricity Department for the cost of power consumed by
him.
13.2 The contractor shall satisfy all the conditions and rules required as per Indian Electricity Act 1910 and
under Rule-45(I) of the Indian Electricity Rules, 1956 as amended from time to time and other pertinent
rules.
13.3 The power shall be used for bonafide Departmental work only.
14. Temporary Diversions (Works on Highways)
14.1 The contractor shall at all time carryout work on the highway in a manner creating least interference to
the flow of traffic while consistent with the satisfactory execution of the same. For all works involving
improvements to the existing highway, the contractor shall in accordance with the directions of the
Engineer-in-charge provide and maintain during the execution of the work a passage for traffic, either
along a part of the existing carriage way under improvement or along a temporary diversion
constructed close to the highway.
14.2 If in the opinion of the Engineer-in-Charge, it is not possible to pass the traffic on part width of the
carriage-way for any reason, a temporary diversion close to the highway shall be constructed as
directed. It shall be paved with the materials such as hard moorum, gravel and stone, metal to the
specified thickness as directed by the Engineer-in-Charge. In all cases, the alignment, gradients and
surface type of the diversion including its junctions, shall be approved by the Engineer-in-charge before
the highway is closed to traffic.
14.3 The contractor shall take all necessary measures for the safety of traffic during construction and
provide erect and maintain such barricades, including signs, markings, flags lights and information and
protection of traffic approaching or passing through the section of the highway under improvement.
Before taking up any construction, an agreed phased programme for the diversion of traffic on the
highway shall be drawn up in consultation with the Engineer-in-charge.
14.4 The barricades erected on either side of the carriage way portion of the carriage way closed to traffic,
shall be of strong design to resist violation and painted with alternative black and white stripe. Red
lanterns or warnings lights of similar type shall be mounted on the barricades at night and kept lit
throughout from sunset to sunrise.
15. Ramps:
Ramps required during execution may be formed wherever necessary and same are to be removed
after completion of the work. No separate payment will be made for this purpose.
16. Monsoon Damages:

Damages due to rain or flood either in cutting or in banks shall have to be made good by the contractor
till the work is handed over to the Department. The responsibility of de-silting and making good the
damages due to rain or flood rests with the contractor. No extra payment is payable for such
operations and the contractor shall therefore, have to take all necessary precautions to protect the
work done during the construction period.
17. The works to be Completed by the Intended Completion Date:

17.1 The Contractor may commence execution of the Works on the Start Date and shall carry out the Works in
accordance with the programme submitted by the Contractor, as updated with the approval of the Engineer-in-
Charge, and complete the work by the Intended Completion Date.
18. Safety:
18.1 The Contractor shall be responsible for the safety of all activities on the Site.
19. Discoveries:
19.1 Anything of historical or other interest or of significant value unexpectedly discovered on the Site is the property
of the Government. The Contractor is to notify the Engineer-in-charge of such discoveries and carry out the
Engineer-in-Charge’s instructions for dealing with them.
20. Possession of the Site.
20.1 The Department shall give possession of the site to the Contractor. If possession of a part site is given,
the Department will ensure that the part site so handed over is amenable to carry out the work at site
by the Contractor.

21. Access to the Site:
21.1 The Contractor shall provide the Engineer-in-Charge and any person authorised by the Engineer-in-Charge, access
to the site and to any place where work in connection with the Contract is being carried out or is intended to be
carried out.
22. Instructions:
22.1 The Contractor shall carry out all instructions of the Engineer-in-charge and comply with all the applicable local
laws where the Site is located.
23. Settlement of disputes:
23.1 If any dispute of difference of any kind whatsoever arises between the department and the Contractor in
connection with, or arising out of the Contract, whether during the progress of the works or after their
completion and whether before or after the termination, abandonment or breach of the Contract, it shall in the
first place, be referred to and settled by the Engineer-in-charge who shall, within a period of thirty days after
being requested by the Contractor to do so, give written notice of his decision to the Contractor. Upon receipt of
the written notice of the decision of the Engineer-in-Charge the Contractor shall promptly proceed without delay
to comply with such notice of decision.
23.2 If the Engineer-in-Charge fails to give notice of his decision in writing within a period of thirty days after being
requested or if the Contractor is dissatisfied with the notice of the decision of the Engineer-in-Charge, the
Contractor may within thirty days after receiving the notice of decision appeal to the Department who shall offer
an opportunity to the contractor to be heard and to offer evidence in support of his appeal, the Department shall
give notice of his decision within a period of thirty days after the Contractor has given the said evidence in
support of his appeal, subject to arbitration, as hereinafter provided. Such decision of the Department in respect
of every matter so referred shall be final and binding upon the Contractor and shall forthwith be given effect to by
the Contractor, who shall proceed with the execution of the works with all due diligence whether he requires
arbitration as hereinafter provided, or not. If the Department has given written notice of his decision to the
Contractor and no claim to arbitration, has been communicated to him by the Contractor within a period of thirty
days from receipt of such notice the said decision shall remain final and binding upon the Contractor. If the
Department fail to give notice of his decision, as aforesaid within a period of thirty days after being requested as
aforesaid, or if the Contractor be dissatisfied with any such decision, then and in any such case the contractor
within thirty days after the expiration of the first named period of thirty days as the case may be, require that the
matter or matters in dispute be referred to arbitration as detailed below:-
SETTLEMENT OF CLAIMS:
Settlement of claims for Rs.50,000/- and below by Arbitration.
All disputes or difference arising of or relating to the Contract shall be referred to the adjudication as follows:
a) Claims upto a value of Rupees 10,000/-.

- Superintending Engineer, (R&B) Circle, Nellore
b) Claims above Rs.10,000/- and up to Rupees 50,000/-.
- Chief Engineer(R&B) National Highways, Hyderabad
The arbitration shall be conducted in accordance with the provisions of Indian Arbitration and Conciliation Act
1996 or any statutory modification thereof.
The arbitrator shall state his reasons in passing the award.
Claims above Rs.50,000/-.
All claims of above Rs.50,000/- are to be settled by a Civil Court of competent jurisdiction by way of Civil suit and
not by arbitration.
A reference for adjudication under this clauses shall be made by the contractor within six months from the date of
intimating the contractor of the preparation of final bill or his having accepted payment which ever is earlier.

B. TIME FOR COMPLETION
24. Program:
24.1 The total period of completion is Twelve (12)” months from the date of entering with agreement to
proceed including rainy season. Keeping in view, the schedule for handing over of site given in
condition 24.2 below, the work should be programmed such as to achieve the mile-stones as in “Rate
of progress statement” enclosed.
24.2 The attention of the tenderer is directed to the contract requirement at the time of beginning of the
work, the rate of progress and the dates for the whole work and its several parts as per milestones.
The following rate of progress and proportionate value of work done from time to time as will be
indicated by the Executive Engineer’s Certificate for the value of work done and completion of mile-
stones will be required. Date of commencement of their programme will be the date for concluding
agreement.
24.3 After signing the agreement, the contractor shall forthwith begin the work, shall regularly and
continuously proceed with them.
24.4 Rate of progress :
i) Work programme of achieving the milestones (Statement).
ii) Site. Schedule of programme of handing over Site to the Contractor. (Statement).
24.5 The contractor shall commence the works on site within the period specified under condition 24.1 to
24.3 above after the receipt by him of a written order to this effect from the Superintending Engineer
and shall proceed with the same with due expedition and without delay, except as may be expressly
sanctioned or ordered by the Superintending Engineer, or be wholly beyond the contractor’s control.
24.6 Save in so far as the contractor may prescribe, the extent of portions of the site of which the contractor
is to be given possession from time to time and the order in which such portions shall be made
available to him and, Subject to any requirement in the contract as to the order in which the works
shall be executed, the Superintending Engineer will, with the Executive Engineer’s written order to
commence the works, give to the contractor possession of so much of the site as may be required to
enable the contractor to commence proceed with the execution of the works in accordance with the
programme if any, and otherwise in accordance with such reasonable proposals of the contractor as he
shall by written notice to the Superintending Engineer, make and will from time to time as the works
proceed, give to the contractor possession of such further portions of the site as may be required to
enable the contractor to proceed with the execution of the works with due dispatch in accordance with
the said programme or proposals as the case maybe ; if the contractor suffers delay or incurs cost from
failure on the part of the Superintending Engineer to give possession in accordance with the terms of
this clause, the Engineer-in-Chief, (R&B) (RURAL ROADS) shall grant an extension of time for the
completion of works.
24.7 The contractor shall bear all costs and charges for special or temporary way leases required by him in
connection with access to the site. The contractor shall also provide at his own cost any additional
accommodation outside the site required by him for the purposes of the work.
24.8 Subject to any requirement in the contract as to completion of any section of the works before
completion of the whole of the works shall be completed in accordance with provisions of clauses in
the Schedule within the time stated in the contract calculated from the last day of the period named in
the statement to the tender as that within which the works are to be commenced or such extended
time as may be allowed.
24.9 Delays and extension of time:
No claim for compensation on account of delays or hindrances to the work from any cause whatever
shall lie, except as hereafter defined. Reasonable extension of time will be allowed by the Engineer-in-
Chief (R&B) (RURAL ROADS) or by the office competent to sanction the extension, for unavoidable
delays, such as may result from causes, which in the opinion of the Executive Engineer, are
undoubtedly beyond the control of the contractor. The Executive Engineer shall assess the period of
delay or hindrance caused by any written instructions issued by him, at twenty five per cent in excess or
the actual working period so lost.

In the event of the Executive Engineer failing to issue necessary instructions and thereby
causing delay and hindrance to the contractor, the latter shall have the right to claim an assessment of
such delay by the Superintending Engineer of the Circle whose decision will be final and binding. The
contractor shall lodge in writing with the Executive Engineer a statement of claim for any delay or
hindrance referred to above, within fourteen days from its commencement, otherwise no extension of
time will be allowed.
Whenever authorized alterations or additions made during the progress of the work are of such
a nature in the opinion of the Executive Engineer as to justify an extension of time in consequence
thereof, such extension will be granted in writing by the Engineer-in-Chief, (R&B) (RURAL ROADS) or
other competent authority when ordering such alterations or additions.
25. Construction Programme:

25.1 The Contractor shall furnish within one month of the order of the work a programme showing the
sequence in which he proposed to carry out the work, monthly progress expected to be achieved, also
indicating date of procurement of materials plant and machinery. The schedule should be such that it is
practicable to achieve completion of the whole work within the time limit fixed and in keeping with the
Mile stone programme specified and shall obtain the approval of the Engineer-in-charge. Further rate
of the progress as in the program shall be kept up to date. In case it is subsequently found necessary to
alter this program, the contractor shall submit sufficiently in advance the revised program
incorporating necessary modifications and get the same approved by the Engineer-in-Chief, (R&B)
(RURAL ROADS). No revised program shall be operative with out approval of Engineer-in-Chief, (R&B)
(RURAL ROADS).
25.2 The Superintending Engineer shall have all times the right, without any way violating this contract, or
forming grounds for any claim, to alter the order of progress of the works or any part thereof and the
contractor shall after receiving such directions proceed in the order directed. The contractor shall also
report the progress to the Superintending Engineer within 7 days of the Executive Engineer’s direction
to alter the order of progress of works.
25.3 The Contractor shall give written notice to the Engineer-in-Charge whenever planning or progress of
the works is likely to be delayed or disrupted unless any further drawings or order including a direction,
instruction or approval is issued by the Engineer-in-Charge within a reasonable time. The notice shall
include details of the drawing or order required and of why and by when it is required and of any delay
or disruption likely to be suffered if it is late.
26. Speed of Work:
26.1 The Contractor shall at all times maintain the progress of work to conform to the latest operative
progress schedule approved by the Engineer-in-Charge. The contractor should furnish progress report
indicating the programme and progress once in a month. The Engineer-in-Charge may at any time in
writing direct the contractor to slow down any part or whole of the work for any reason (which shall
not be questioned) whatsoever, and the contractor shall comply with such orders of the Engineer-in-
Charge. The compliance of such orders shall not entitle the contractor to any claim of compensation.
Such orders of the Engineer-in-Charge for slowing down the work will however be duly taken into
account while granting extension of time if asked by the contractor for which no extra payment will be
entertained.
26.2 Delays in Commencement or progress or neglect of work and forfeiture of earnest money, Security
deposit and withheld amounts:
If, at any time, the Engineer-in-Charge shall be of the opinion that the Contractor is delaying
Commencement of the work or violating any of the provisions of the Contractor is neglecting or delaying the
progress of the work as defined by the tabular statement. “Rate of progress” in the Articles of Agreement”, he
shall so advise the Contractors in writing and at the same time demand compliance in accordance with conditions
of Tender notice. If the Contractor neglects to comply with such demand within seven days after receipt of such
notice, it shall then or at any time thereafter, be lawful for the Engineer-in-Charge to take suitable action in
accordance with Clause.60 of APSS.
27. Suspension of works by the Contractor:

27.1 If the Contractor shall suspend the works, or sublet the work without sanction of the Engineer-in-
Charge, or in the opinion of the Engineer-in-Charge shall neglect or fail to proceed with due diligence in
the performance of his part of the Contract as laid down in the Schedule rate of progress, or if he shall
continue to default or repeat such default in the respects mentioned in clause.27 of the APSS Engineer-
in-Charge shall take action in accordance with Clause 61 of APSS.
27.2 If the Contractor stops work for 28 days and the Stoppage has not been authorised by the Engineer-in-
Charge the Contract will be terminated under Clause 61 of APSS.
27.3 If the Contractor has delayed the completion of works the Contract will be Terminated under Clause.61
of APSS.
28. Extension of the Intended Completion Date:
28.1 The Engineer-in-Chief, (R&B) (RURAL ROADS) shall extend, in accordance with the Government orders in force,
the Intended Completion Date if a Variation is issued which makes it impossible for Completion to be achieved by
the Intended Completion Date.
28.2 The Engineer-in-Charge shall decide whether and by how much to extend the Intended Completion
Date within 21 days of the Contractor asking the Engineer for a decision upon the effect of a Variation
and submitting full supporting information. If the Contractor has failed to give early warning of a delay
or has failed to cooperate in dealing with a delay, the delay by this failure shall not be considered in
assessing the new Intended Completion Date.
29. Delays Ordered by the Engineer-in-Charge:
29.1 The Engineer-in-Charge may instruct the Contractor to delay the start or progress of any activity within the Work.
30. Early Warning:
30.1 The contractor is to warn the Engineer-in-Charge at the earliest opportunity of specific likely future events or
circumstances that may adversely affect the Execution of Works.
30.2 The Contractor shall cooperate with the Engineer-in-Charge in making and considering proposals for
how the effect of such an event or circumstance can be avoided or reduced by anyone involved in the
work and in carrying out any resulting instruction of the Engineer-in-Charge.
31. Management Meetings:
31.1 The Engineer-in-Charge may require the Contractor to attend a management meeting. The business of a
management meeting shall be to review the programme for remaining work and to deal with matters raised in
accordance with the early warning procedure.

C. QUALITY CONTROL
32. Identifying Defects:
32.1 The Engineer-in-Charge shall check the Contractor’s work and notify the Contractor of any Defects that are found.
Such checking shall not affect the Contractor’s responsibilities. The Engineer-in-Charge may instruct the
Contractor to verify the Defect and to uncover and test any work that the Engineer considers may be a Defect.
33. Tests:
33.1 If the Engineer-in-Charge instructs the Contractor to carry out a test not specified in the Specification to check
whether any work has a Defect and the Contractor shall pay for the test and any samples.
34. Correction of Defects:
34.1 The Engineer-in-Charge shall give notice to the Contractor of any Defects before the end of the Defects Liability
Period, which begins on Completion. The defects liability period shall be extended for as long as defects remain
to be corrected by the Contractor.
34.2 Every time notice of a Defect is given, the Contractor shall correct the notified defect within the length of time
specified by the Engineer-in-Charge’s notice.
35. Uncorrected Defects:
35.1 If the contractor has not corrected the defect within the time specified in the Engineer-in-Charge’s notice, the
Engineer-in-Charge will assess the cost of having the defect corrected and the contractor will pay this amount.
35.2 The Engineer-in-Charge shall introduce O.K. cards and prescribed the formats there of. O.K. cards shall relate to
all major components of the work. The contractor / his authorised representative shall be required to initiate and
fill in and present the O.K. card to the construction staff who would check the respective items and send to the
quality control staff for final check and clearance / O.K. Any defects pointed out by the construction supervision
staff or by the Quality Control staff shall promptly be attended to by the contractors and the fact of doing so be
duly recorded on the back of O.K. card.
35.3 The Engineer-in-Charge may also introduce check lists which shall be kept in Bound registers by the construction
supervision staff. The contractor may be required to fill up these lists in the first instance and shall be
subsequently checked by the Construction / Quality Control engineers.
36. Quality Control:
In addition to the normal inspection by the regular staff in-charge of the Construction of work, the work
will also be inspected by the Executive Engineer /Superintending Engineer Quality control Circle or by
the State or District level Vigilance Cell Unit and any other authorised external Agency if any sub-
standard work or excess payments are noticed with reference to measurement books etc., during
inspection, action will be taken based on their observations and these will be effected by the Engineer-
in-Charge of the execution of the work.
For all works costing more than Rs.2.00 Crores the Contractor shall submit quality plan and also show
proof of owning quality lab.
36.2 Recoveries to be effected from the contractors for deficient execution of work as per Circular Memo No:
12582/Vig-I/1/2005-1, Dated: 23-03-2006 communicated by the Engineer-in-Chief (R&B) Admn & Roads, vide
Memo No: 3027/QC/AEE5/DEE2/MC/2006, Dated: 28-10-2006.
The following guidelines shall be followed in regard to maintenance of quality, quantity and penalties to
be imposed for deficient execution of work on the contractors vis-à-vis the disciplinary action to be taken against
the concerned engineers.
I. FORMATION
a. Density: The density of the materials shall conform to MORTH table 300-1. The earth work shall be compacted
to the required density i.e., 95% for OMC. The determination of density shall be as per IS 2720 (Part 28).
Acceptance Criteria: The density test location shall be chosen only through random techniques as closer as
required to yield the minimum number of test results for evaluating a day’s work. At least one measurement of
density for every 1000 square meters of compacted area shall be taken. The number of tests in onset of
measurements shall be 6 (if ND tests are conducted it shall be double). If considerable variations are observed
between individual density results minimum number of tests in one set shall be increased to 10. Control shall not
be based on any one test but on the mean value of set 5-10 density determination. The mean density shall not be
less than the specified density plus [1.65-(1.65/(no. of samples) 0.5)] times the standard deviation.
b. RECOVERY FROM CONTRACTOR: If any deviation is beyond the above limit, the work shall be rejected.
II. GSB / WMM / WBM
a. Thickness: The averages thickness shall be based on 5 points in a C/s for two lane and 3 points for
single lane and proportionately increased for additional lanes. (At least two cross sections in 1 Km length or
less). The average thickness shall not be less than specified thickness.
b. Over size of metal : Whenever graded metal is used.
i) No over size will be allowed over and above the range specified as per in the first sieve (top sieve).
ii) Over size in sieves other than top sieve – the difference in the rates of the metal of the specified size
and next higher size in the specified grade should be recovered for that quantity of over size metal.
iii) However if the over size in any sieve other than top sieve is found to be above 30%, metal collected
should be rejected.
c. Weight: The physical requirements shall conform to MORTH table 400-6/400-10. The density of the
compacted layer shall be at least 98% of the maximum dry density as determined for the material as per IS
2720 (Part 8). The weight of material (for WBM) shall not be less than the quantity specified in the data as per
density of metal to be recorded prior to usage. However 10% tolerance may be permitted due to crushing of
edges and corners, deviations in the measurement pit (0.5 x 0.50 m).
RECOVERIES:
1. Shortfall in thickness / quantity / weight
a) If shortfall is up to 10% in any one of the above parameter i.e., a+b+c = 10% specified oversize,
thickness / weight – in a KM Recovery @ twice the agreement rates to be effected for the deficiency.
b) If shortfall is between 10% and 20% in any one of the above parameter i.e., a+b+c = 10% to 20% specified
oversize, thickness / weight – in KM Recovery to be effected @ thrice the agreement rates for the
deficiency.
c) If shortfall is more than 20% of specified thickness / quantity / weight – the work is to be rejected and
redone.
d) In case both deficiency i.e., thickness & weight of metal is noticed, the recovery shall
be for the maximum of the two deficiencies.
III. SDBC /MSS/ BM / DBM Bituminous items :
a) Thickness : The average thickness shall be the arithmetic mean of the difference of levels
before and after construction at all grid points in that area i.e., at every 10 m c.c. longitudinally and 0.75
m and 2.75m on two lanes, 1.25 m on single lane transversely. The recovery for less thickness shall be as
under.
b) Binder quantity: The binder content shall have to be tested at the plant or mix at the time
of laying. Research carried out in the country revealed that with manage of time there would be loss of
bitumen in layer which may occur from day one. Further the testing procedure / sampling itself varies
from laboratory to laboratory, person to person and the results are subject to efficiency of the personnel
as well as equipment.
The MORTH specification gives a tolerance of + 0.30% which in fact is for the plant mix and
cannot be straight away applied for tests conducted on the surface after lapse of time. The bitumen
extraction tests shall have to be conducted as early as possible and in no care beyond 6 months.
Considering all these aspects the variations in Binder content and recoveries to be effected are:
1) 0-10% recovery to be effected @ twice the agreement.
2) 10-15% recovers to be effected @ thrice the agreement.
3) More than 15% the layer shall be rejected and re-laid.
RECOVERIES :
1. Shortfall in thickness / quantity / weight.
a) If shortfall is up to 10% in the specified thickness / quantity / weight – Recovery @ twice the
agreement rates to be effected for the deficiency in quantity.
b) If shortfall is between 10% and 20% in the specified thickness / quantity / weight – Recovery to be
effected @ thrice the agreement rates for the deficiency in quantity.
c) If shortfall is more than 20% of specified thickness / quantity / weight – the work is to be rejected
and redone.
IV. CONCRETE ITEMS:
The testing and tolerance shall be as per MORTH section 903.5. No deviations are acceptable in thickness of
PCC / all members except concrete pavements. In case of strength requirement in which established based on
concrete cores / cubes no deviation is remitted from specified strength. However if the lesser strength concrete is
allowed duly satisfying design criteria the rate of lower grade concrete or equipment to the actual strength only
shall be paid.
PAYMENT ADJUSTMENT FOR DEFICIENCY IN THICKNESS
Deficiency in the average thickness
of day’s work Percent contract unit price
payable
Up to 5 mm 100
6 – 10 mm 87
11 – 15 mm 81
16 – 20 mm 75
21 – 25 mm 60
GENERAL:
1. The edges of the carriageway shall be correct within a tolerance of +/- 10mm.
2. The negative tolerance of top layer shall not be permitted in conjunction with positive tolerance of bottom
layer.
3. The QC shall inspect the work at every stage of execution particularly before laying bituminous layers &
during execution of BT layer on their own. QC is meant for quality assurance, any check after completion does
not serve the quality assurance.
The contractor shall test all the materials as per agreement specifications and results shall be
recorded duly signed by the contractor or his representative and the section officer. The name of work
and quarry location shall be clearly noted in the test reports.
36.3 The amended gradation limits with regards to Wet Mix Macadam is as under:
Ammended Table 400-11(A) Grading requirement of aggregates for Wet Mix Macadam
IS Sieve Designation Percent by weight passing the IS Sieve
53.00 mm 100
45.00 mm 75-90
26.5 mm -
22.4 mm 45-70
11.2 mm 25-45
4.75 mm 20-25
2.36 mm 10-20
600 microns 5-10
75 microns 0-4
No job mix where in upper limit of a particular screening and lower limit of immediately
subsequent screening as boundaries of mix is acceptable.

D. Cost Control
37. Bill of Quantities:

37.1 The Bill Quantities shall contain items for the construction work to be done by the Contractor.
37.2 The Contractor is paid for the quantity of the work done at the estimate rate in the Bill of Quantities for
each item plus or minus Tender percentage.
38. Changes in the Quantities:
38.1 The contractor is bound to execute all supplemental works that are found essential, incidental and
inevitable during execution of main work.
38.2 The payment of rates for such supplemental items of work will be regulated as under;
Supplemental items directly deducible from similar items in the original agreement.
38.2.1 The rates shall be derived by adding to or subtracting from the agreement rate of such similar item the
cost of the difference in the quantity of materials labour between the new items and similar items in
the agreement worked out with reference to the Standard Schedule of Rates adopted in the sanctioned
estimate with which the tenders are accepted plus or minus over all tender percentage.
38.2.2 (a) Similar items but the rates of which cannot be directly deduced from the original agreement.
(b) Purely new items which do not correspond to any item in the agreement.
38.2.3 The rates of all such items shall be Estimated Rates plus or minus overall Tender premium.
39. Extra Items:
39.1 Extra items of work shall not vitiate the contract. The contractor shall be bound to execute extra items of work as
directed by the Engineer-in-Charge. The rates for extra items shall be worked out by the Executive Engineer as
per the conditions of the Contract and the same are binding on the Contractor.
39.2 The contractor shall before the 15 th day of each month, submit in writing to the Executive Engineer a statement of
extra items if any that they have executed during the preceding month failing which the contractor shall not be
entitled to claim any.
39.3 Entrustment of additional items:
39.3.1 Where ever additional items not contingent on the main work and outside the scope of original
agreement are to be entrusted to the original contractor dispensing with bids and if the value of such
items exceeds the limits upto which the officer is empowered to entrust works initially to contractor
without calling for tenders, approval of next higher authority shall be obtained. Entrustment of such
items on nomination shall be at rates not exceeding the estimated rates.
39.3.2 Entrustment of the additional items contingent on the main work will be authorised by the officers upto
the monetary limits upto which they themselves are competent to accept items in the original
agreement so long as the total amounts upto which they are competent to accept in an original
agreement rates for such items shall be worked out in accordance with the procedure (I) For all items
of work in excess of the quantities shown in the Bill of Quantities of the Tenders, the rate payable for
such items shall be estimate rates for the items (+) or (-) over all tender percentage accepted by the
competent authority.
39.3.3 Entrustment of either the additional or supplemental items shall be subject to the provisions of the
agreement entered into by a Competent Authority after the tender is accepted. The Chief Engineer
being the authority next higher to the Superintending Engineer, who entered into the agreement
approves the rate for the items / variation in quantity in the current agreement. The items shall not be
ordered by an officer on his own responsibility if the revised estimate or deviation statement providing
for the same requires the sanction of higher authority.
Note: It may be noted that the term Estimate Rate used above means the rate in the sanctioned estimate
with which the tenders are accepted, or if no such rates is available in the estimate, the rate derived
will be with reference to the Standard Schedule of Rates adopted in the sanctioned estimate with
which tenders are accepted.
40. Cash flow forecasts:

40.1 When the program is updated, the contractor is to provide the Engineer-in-charge with an updated cash flow
forecast.
41. Payment Certificates:
41.1 The Contractor shall submit to the Engineer-in-charge monthly statements of the estimated value of the work
completed less the cumulative amount certified previously.
41.2 The Engineer-in-charge shall check the Contractor’s monthly statement within 14 days.
41.3 The value of work executed shall be determined by the Engineer-in-charge.
41.4 The value of work executed shall comprise the value of the quantities of the items in the Bill of
Quantities completed.
41.5 The Engineer-in-charge may exclude any item certified in a previous certificate or reduce the
proportion of any item previously certified in any certificate in the light of later information.
42. Payments:
42.1 Payment for the work done by the contractor will be made for the finished work based on the measurements
recorded in measurement books by any officer of the department not lower in rank than a Assistant Engineer and
check measured by any officer not lower in rank than a Deputy Executive Engineer. The measurement shall be
recorded at various stages of the work done and also after work is completed. The contractor shall be present at
the time of recording of each set of measurement and their check measurement and accept them then and there
so as to avoid disputes at a later stage. If the contractor is not available at the work spot at the time of recording
measurements or check measurements the particulars of measurements shall be signed by the authorised agent
of contractor based on which the contractor shall accept the set of measurements without any further dispute. If
for any reason the contractor’s authorised agent is also not available at site when the department decides to
suspend the work recording of measurements in the absence of the contractor or his authorised representative
the department shall not entertain any claim from the contractor for any loss incurred by him on this account.
The Contractor shall however note that the Department cannot indefinitely wait for recording the measurement
due to the absence of the Contractor and his authorised agent and check measure them even in the absence of
the contractor.
42.2 Deleted.
42.3 Payments and Certificates:
42.3.1 Payments shall be adjusted for recovery of advance payments, liquidated damages in terms of tender conditions
and security deposit for the due fulfillment of the contract. Payment will be made to the Contractor under the
certificate to be issued at reasonably frequent intervals by the Engineer-in-Charge, and intermediate payment will
be the sum equal to 92½% of the value of work done as so certified and balance of 7½% will be withheld and
retained as security for the due fulfillment of the contractor under the certificate to be issued by the Engineer-in-
Charge. On completion of the entire works the contractor will receive the final payment of all the moneys due or
payable to him under or by virtue of the contract except earnest money deposit retained as security and a sum
equal to 2½ percent of the total value of the work done. The amount withheld from the final bill will be retained
under deposits and paid to the contractor together with the earnest money deposit retained as security after a
period of 24 months as all defects shall have been made good according to the true intent and meaning thereof.
42.3.2 In case of over payments or wrong payment if any made to the contractor due to wrong interpretation of the
provisions of the contract, APSS or Contract conditions etc., such unauthorized payment will be deducted in the
subsequent bills or final bill for the work or from the bills under any other contracts with the Government or at
any time thereafter from the deposits available with the Government.
42.3.3 Any recovery or recoveries advised by the Government Department either state or central, due to non-fulfillment
of any contract entered into with them by the contractor shall be recovered from any bill or deposits of the
contractor.
42.3.4 No claim shall be entertained, if the same is not represented in writing to the Engineer-in-Charge within 15 days
of its occurrence.
42.3.5 The contractor is not eligible for any compensation for inevitable delay in handing over the site or for any other
reason. In such case, suitable extensions of time will be granted after considering the merits of the case.
42.4 Intermediate Payments:
42.4.1 For intermediate Stage of work, only part rates as fixed by the Engineer-in-Charge will be paid.
42.4.2 Part rates shall be worked out for the work done portion based on the actual operations involved keeping in view
the value of the balance work to be done, to avoid unintended benefit to the Contractor in initial Stage.
42.4.3 Full rate shall be paid when the work is completed to the full profile as noted in the drawings.
42.4.4 For earthwork in cutting, 10% of the quantity will be with-held for intermediate payments and the same will be
released after completing the work to the profiles as per drawings and disposal of the spoil material at the
specified places and handing over the balance useful stone. For this purpose a length of 25 mts. will be taken as a
Unit.
42.4.5 For earth work, embankment formation work, 10% of the quantity will be withheld for intermediate payments
and the same will be released after completing the bund to the profiles as per drawings including trimming of side

slopes and all other works contingent to the bund profile. For this purpose, 25 mts of length will be taken as a
Unit.
42.4.6 For the structure works either with masonry or concrete where the height of structure is more than three meters,
the quantities executed in the lower level will be withheld at the rate of one percent for every three meters
height, if the balance height o the structure work is more than three meters in being over the executed level and
the same will be released only after the entire work is completed as certified by the Engineer-in-Charge.
42.4.7 For C.M. & C.D. works and for lining works, spread over more than 2 Km. In length 5 percent of the concrete and
Masonry quantities will be with held and the same will be released after completion of all C.M. & C.D. works and
lining for the entire length certified by the Engineer-in-Charge.
42.4.8 Where payment is intended for aggregates by Bill of Quantities item based on stack measurements, 10% of the
quantity measured will be withheld. No payment or advance will be made for unfixed materials when the rates
are for finished work in site.
43. Interest on Money due to the Contractor:

43.1 No omission by the Executive Engineer or the sub-divisional officer to pay the amount due upon
certificates shall vitiate or make void the contract, nor shall the contractor be entitled to interest upon
any guarantee fund or payments in arrears, nor upon any balance which may, on the final settlement of
his accounts, found to be due to him.
44. Certificate of Completion of works:
44.1 Certificate of Completion of works:
44.1.1 When the whole of the work has been completed and has satisfactory passed any final test that may be
prescribed by the Contract, the Contractor may give a notice to that effect to the Engineer-in-Charge
accompanied by an undertaking to carry out any rectification work during the period of maintenance, such notice
and undertaking shall be in writing and shall be deemed to be request by the Contractor for the Engineer-in-
Charge to issue a Certificate of completion in respect of the Works. The Engineer-in-Charge shall, within twenty
one days of the date of delivery of such notice either issue to the Contractor, a certificate of completion stating
the date on which, in his opinion, the works were completed in accordance with the Contract or give instructions
in writing to the Contractor specifying all the Works which, in the Engineer-in-Charge'’ opinion, required to be
done by the Contractor before the issue of such Certificate. The Engineer-in-Charge shall also notify the
Contractor of any defects in the Works affecting completion that may appear after such instructions and before
completion of the Works specified there in. The Contractor shall be entitled to receive such Certificate of the
Completion within twenty one days of completion to the satisfaction of the Engineer-in-Charge of the Works so
specified and making good of any defects so notified.
44.1.2 Similarly, the Contractor may request and the Engineer-in-Charge shall issue a Certificate of Completion in respect
of:
a) Any section of the Permanent works in respect of which a separate time for completion is provided in the
Contract, and
b) Any substantial part of the Permanent Works which has been both completed to the satisfaction of the
Engineer-in-Charge and occupied or used by the Department.
44.1.3 If any part of the Permanent Works shall have been completed and shall have satisfactorily passed any final test
that may be prescribed by the Contract, the Engineer-in-Charge may issue such certificate, and the Contractor
shall be deemed to have undertaken to complete any outstanding work in that part of the Works during the
period of Maintenance.
45. Taxes included in the bid:
45.1.1 The percentage quoted by the contractor is exclusive of Value Added Tax (VAT) but inclusive of other taxes on all
materials that the contractor will have to purchase for performance of this contract.
46. Price Adjustment as per G.O.Ms.No: 35, T, R&B (R-I) Department, Dated: 28-02-2006, G.O.Ms.No: 73,
T, R&B (R-I) Department, Dated: 24-04-2006, G.O.Rt.No: 175, T, R&B (R-I) Department, Dated: 19-02-
2007, G.O.Ms.No: 94, T, R&B (R.I) Department, Dated: 16-04-2008, G.O.Ms.No: 252, T,R&B (R.I)
Department, Dated: 28-08-2008 and G.O NO.1 Finance(Works&Projects-F7)Dept.dt:25-02-2012.
This Price Adjustment clause shall apply for Steel, Cement, Bitumen and P.O.L, subject to the
following conditions.
46.1 The Price Adjustment shall be both for increase and decrease in the prices for the works completed
within the original agreement period.

46.2 In addition, the Price adjustment shall be for valid extension given for natural calamities duly limiting to
the actual period/days lost and for portion of work where work is delayed due to land
acquisition/shifting of utilities (this shall be limited to actual length affected).
46.3 The variation clause will be when the variation in rates is more or less than 5% of the rate provided in the
technical sanctioned estimate based on which bids are invited or All India wholesale price index as
stipulated in the G.O.Ms.No. 35, T,R&B (R-I) Department, Dated: 28-02-2006 on the date twenty eight
days prior to closing date of submission of bids whichever is advantageous to the department.
46.4 Price adjustment shall be calculated separately for the components of the payment for work done in the
manner explained in paras 46.5 to 46.8 below.
46.5 In the formula of Price Adjustment, R, the value of work shall exclude Seigniorage charges, VAT and all
other over head charges.
46.6 Adjustment clause for cement component shall be as follows
Price adjustment for increase or decrease in the cost of cement procured by the contractor shall be
paid in accordance with the following formula.
Vc= 0.85 x Pc/100 x R x (Ci – Co)/ Co
Vc= Increase or decrease in the cost of work done during the period under consideration due to
changes in the rates for cement.
Co= The all India average Whole sale Price Index for cement on the day 28 days prior to the closing
date of submission of Bids as published by the Ministry of Industrial Development , Government
of India, New Delhi.
Ci= The all India average Whole sale Price Index for cement on the day 28 days prior to the last date
of the measurement recorded to which a particular bill payment is related, as published by the
Ministry of Industrial Development , Government of India, New Delhi.
Pc = Percentage of cement component of the work (To be worked out for each work and
provided for in the bid document)
46.7 Adjustment for steel component shall be as follows
Price adjustment for increase or decrease in the cost of steel procured by the Contractor shall be paid
in accordance with the following formula
Vs= 0.85 x Ps/100 x R x(Si –So)/So
Vs= Increase or decrease in the cost of work done during the period under consideration due to
changes in the rates of steel.
So= The all India average Whole sale Price Index for Steel on the day 28 days prior to the closing date
of submission of Bids as published by the Ministry of Industrial Development , Government of
India, New Delhi
Si= The all India average Whole sale Price Index for Steel on the day 28 days prior to the last date of
the measurement recorded to which a particular bill payment is related, as published by the
Ministry of Industrial Development , Government of India, New Delhi.
Ps= Percentage of steel component of the work (To be worked out for each work and provided for in
the bid document)
46.8 Adjustment clause for Bitumen component shall be as follows
Price adjustment for increase or decrease in the cost of bitumen shall be paid in accordance with the following
formula:
Vb= 0.85 x Pb/100 x R x (Bi – Bo)/Bo
Vb= Increase or decrease in the cost of work done during the period under consideration due to
changes in the rate for bitumen.
Bo= The average Wholesale price of bitumen at the refinery on the day 28 days prior to date of
submission of Bids. The nearest refinery provided in the sanctioned estimate shall be
considered.
Bi= The average Wholesale price of bitumen at the refinery on the day 28 days prior to the last date
of measurement recorded to which a particular bill payment is related.
Pb= Percentage of bitumen component of the work. (To be worked out for each work and
provided for in the bid document)
46.9 Adjustment clause for POL component shall be as follows

Price adjustment for increase or decrease in the cost of POL shall be paid in accordance with the
following formula:
Vf= 0.85 x Pf/100 x R x (Fi – Fo)/Fo
Vf= Increase or decrease in the cost of work done during the month under consideration due to
changes in the rate for POL.
Fo= The average wholesale price of High Speed Diesel (HSD) at the existing consumer pumps of BPC
at Hyderabad on the day 28 days prior to date of submission of Bids.
Fi= The average wholesale price of High Speed Diesel (HSD) at the existing consumer pumps of
BPC at Hyderabad on the day 28 days prior to the last date of measurement recorded to
which a particular bill payment is related.
Pf= Percentage of POL component of the work shall be 15%.
Note: The coefficient of 0.85 in the above formulae may be replaced by “1”, i.e., absolute variation of
the rate fixed by the Public Sector Under takings (PSUs) for the items as mentioned in the G.O.Ms.No.
252, T, R&B (R-I) Department, Dated: 28-08-2008, subjected to the conditions mentioned in the said
G.O.
46.9 Percentages of Cement, Steel and Bitumen components in the work

CEMENT
HYSD STEEL Will be calculated as per

actual Execution of Work.
BITUMEN 60/70 GRADE (BULK)
BITUMEN 80/100 GRADE (BULK)
BITUMEN EMULSION (MEDIUM SETTING (BULK)
POL 15.00%
47 Retention:
47.2 The department shall retain from each payment due to the contractor @ the rate of 7.5% of bill amount until
completion of the whole of the Works.
47.3 On completion of the whole of the Works half the total amount retained is re-paid to the Contractor and
half when the Defects Liability Period has passed and the Engineer-in-Charge has certified that all the
Defects notified by the Engineer-in-Charge to the Contractor before the end of this period have been
corrected.
47.4 On completion of the whole works, the Contractor may substitute retention money with an “on demand”
Bank Guarantee.
48 Liquidated Damages:
48.2 If for any reason, which does not entitle the contractor to an extension of item, the rate of progress of
works, or any section is at any time, in the opinion of the Superintending Engineer too slow to ensure
completion by the prescribed time or extended time for completion Superintending Engineer shall so
notify the contractor in writing and the contractor shall there upon take such steps as are necessary and
the Superintending Engineer may approve to expedite progress so as to complete the works or such
section by the prescribed time or extended time. The contractor shall not be entitled to any additional
payment for taking such steps. If as a result of any notice given by the Superintending Engineer under this
clause the contractor shall seek the Superintending Engineers permission to do any work at night or on
Sundays, if locally recognised as days or rest, or their locally recognised equivalent, such permission shall
not be unreasonably refused.
48.3 If the contractor fails to complete whole of the works or any part thereof or section of the works within
the stipulated periods of individual mile stones (including any bonafide extensions allowed by the
competent authority without levying liquidated damages), the Superintending Engineer may without
prejudice to any other method of recovery will deduct one tenth of one percent of contract value per
calendar day or part of the day for the period of delays subject to a maximum of 10% of the contract value
not as a penalty from any monies in his hands due or which may become due to the contractor. The
payment or deductions of such damages shall not relieve the contractor from his obligation to complete
the works, or from any other of his obligations and liabilities under the contract.
48.4 The liquidated damages for the whole of the work are
For milestone 1 Rs. Per day
For mile stone 4 Rs. Per day
The maximum amount of liquidated damages for the whole of the works is ten percent of final contract
price.
The mile stones will be filled at the time of Agreement after obtaining a Program of the work.
49 Mobilization Advance:
49.2 The contractors for works exceeding more than Rs.1.00 Crore of estimated contract value are permitted to
avail the facility of mobilization advance in two installments equivalent to 10% of the contract amount (5%
for labour mobilization and 5% for machinery and equipment) named in the letter of acceptance payable
as per above. Payment of the loan will be done under separate certification by the Executive Engineer after
(I) Execution of the form of agreement by the parties there to (ii) Provisions by the contractor of the
further security in accordance with relevant condition and (iii) provision by the contractor of a Bank
Guarantee from scheduled Bank acceptable to the Executive Engineer for an amount equal to 12% (which
includes 2% for the interest charges) of a contract amount as indicated in the letter of acceptance towards
the first installment of the advance mobilization loan, such bank guarantee to remain effective until the
said advance loan has been completely repaid by the contractor out of the current earnings under the
contract and certified accordingly by the Executive Engineer The ‘Advance mobilization loan’ will be paid
in 30 days after fulfilling the above – i, ii, and iii items. Advance mobilization loan will be paid only in case
of contracts with estimated contract value exceeding Rs.100 lakhs.
49.3 A form of Bank Guarantee acceptable to Executive Engineer is indicated at page ________. The advance
mobilization loan shall be used by the contractor exclusively for mobilization expenditures, including the
acquisition of constructional plant, in connection with the works. Payment of the second installment of
advance mobilization loan equivalent to 5 percent of the contract amount will be due within a period of 9
months for local purchase of machinery and equipment and within one year in case the machinery and
equipment has to be imported under separate certification by the Engineer-in-Charge after (I) the value of
the machinery and equipment procured, and brought to site and/or ordered (satisfactory evidence to be
produced) by the contractor assessed at 100% for new machinery and 50% for old machinery brought to
site and in working condition is equivalent to 5 percent of the contract amount already paid as first
advance loan and (ii) furnishing by the contractor of a bank guarantee for an amount equal to 6 percent
(one percent towards interest) of the contract value.
49.4 Should the contractor misappropriate any portion of the advance loan, it shall become due to the
Executive Engineer and payable immediately in one lump by the contractor and no further loan will be
considered thereafter.
49.5 The above advance shall bear an interest of 10.5% per annum or Government borrowing rate for the
year 2008-09 whichever is more. The interest on the amounts paid as advance is chargeable from the
date the amount is paid. However if completion is delayed by circumstances beyond control of the
contractor for which an extension has been granted by the Executive Engineer / Superintending Engineer
the interest charges on such advances shall be waived for the period of extension.
49.6 The value of Bank Guarantee for the advance payment given to the contractor can be progressively
reduced by the amount repaid by the contractor as certified by the Executive Engineer.
49.7 Recovery of advances :
49.7.1 The advance loan together with interest at the rate specified in the above para shall be repaid within
percentages deductions from the intermediate payments under the contract. Deduction shall
commence in the next interim payment following that in which the total of all such payments to the
contractor have reached 10 percent of the contract amount and shall be made at the rate of 20 percent
of amount of all interim payments in which the loan was made together with interest payable upto that
date, until such time as the loan together with interest at the rate specified in para above shall be
completely repaid prior to the expiry of the original time for completion.
49.8 Payment of Mobilization Advance on Machinery as per Government, Finance (Works &
Projects) Department Memo 103276/F3(2)/05-3, Dated 8/12/2005
A) Mobilization advance on Machinery is payable against production of invoices in proof of purchase of

the machinery by the contractor/firm/joint venture.
B) The invoices should be on the name of the contractor/firm/joint venture only and the machinery
should have been purchased only after the date of conclusion of the agreement for the work on which
the payment of mobilization advance is proposed.
C) Mobilization advance is payable against copies of bills in respect of new machinery purchased @ 100%
value as prescribed in the agreement. The same is payable in respect of old machinery at 50% of the
value (as prescribed in the agreement) as per the registered sale deed.

D) No mobilization advance is payable on the pre-owned machinery prior to conclusion of the agreement
for the work or leased machinery or purchased by an individual firm in respect of joint ventures though
that individual firm happens to be a partner in the joint venture.
E) The contractor/firm/joint venture should submit an undertaking to the effect that they have not
obtained any mobilization advance from the Government against the machinery for which they are
presently claiming payment of mobilization advance. This is to ensure that mobilization advance is paid
only once against one purchase. Any wrong declaration, when comes too light, entails recovery of the
entire amount paid in a lump from their immediate next work bill.
F) Payment of mobilization advance may be made based on the proforma invoices furnished by the
supplying company against the order placed by the contracting company.
50 Securities:
50.2 The Earnest Money Deposit and Additional Security (for discount tender percentage beyond 25%) shall be provided to
the Department not later than the date specified in the Letter of Acceptance and shall be issued in an amount and
form and by a bank acceptable to the Department. The Earnest Money shall be valid until a date 28 days from the
date of expiry of Defects Liability Period and the additional security shall be valid until a date 28 days from the date of
issue of the certificate of completion.
51 Cost of Repairs:
51.2 Loss or damage to the Works or materials to the Works between the Start Date and the end of the Defects
Correction Periods shall be remedied by the Contractor at the Contractor’s cost if the loss or damage arises
from the Contractor’s acts or omissions.

E. FINISHING THE CONTRACT
52 Completion:
52.2 The Contractor shall request the Engineer-in-Charge to issue a Certificate of completion of the Works and
the Engineer-in-Charge will do so upon deciding that the work is completed.
53 Taking Over:
53.2 The Department shall takes over the Site and the Works within seven days of the Engineer-in-Charge issuing a
certificate of Completion.
54 Final Account:
54.1 The Contractor shall supply to the Engineer-in-Charge a detailed account of the total amount that the Contractor
considers payable under the Contract before the end of the Defects Liability Period. The Engineer-in-Charge shall
issue a Defects Liability Certificate and certify any final payment that is due to the Contractor within56 days of
receiving the Contractor’s account if it is correct and complete. If it is not, the Engineer-in-Charge shall issue within
56 days a schedule that states the scope of the corrections or additions that are necessary. If the final Account is still
unsatisfactory after it has been resubmitted, the Engineer-in-Charge shall decide on the amount payable to the
Contractor and issue a payment certificate with in 56 days of receiving the Contractor’s revised account.
55 Termination:
55.2 The Department may terminate the Contract if the contractor causes a fundamental breach of the Contract.
55.3 Fundamental breaches of Contract include, but shall not be limited to the following.
a) The Contractor stops work for 28 days when no stoppage of work is shown on the current
program and the stoppage has not been authorised by the Engineer-in-Charge.
b) The Contractor is made bankrupt or goes into liquidation other than for a reconstruction or
amalgamation.
c) The Engineer-in-Charge gives Notice that failure to correct a particular Defect is a fundamental
breach of Contract and the Contractor fails to correct it within a reasonable period of time
determined by the Engineer-in-Charge; and
d) The Contractor does not maintain a security which is required and
e) The Contractor has delayed the completion of works by the number of days for which the
maximum amount of liquidated damages can be paid as defined.
f) If the contractor, in the judgment of the Department has engaged in corrupt or fraudulent
practices in competing for or in the executing the contract.
For the purpose of this paragraph: “corrupt practice” means the offering, giving, receiving or
soliciting of anything of value to influence the action of a public official in the procurement process or in
contract execution. “Fraudulent practice” means a misrepresentation of facts in order to influence a
procurement process or the execution of a contract to the detriment o the Government and includes
collusive practice among Tenderers (prior to or after Tender submission) designed to establish Tender
prices at artificial non-competitive levels and to deprive the Government of the benefits of free and open
competition.
55.4 Notwithstanding the above the Department may terminate the contract for convenience.
55.5 If the Contract is terminated, the Contractor shall stop work immediately, make the Site safe and secured
leave the Site as soon as reasonably possible.
56 Payment upon Termination:
56.2 If the Contract is terminated because of a fundamental breach of Contract by the Contractor, the Engineer-
in-Charge shall issue a certificate for the value of the work done less advance payments received upon the
date of the issue of the certificate, less other recoveries due in terms of the Contract, less taxes due to be
deducted at source as per applicable law and less the percentage to apply to the work not completed.
Additional Liquidated Damages shall not apply. If the total amount due to the Department exceeds any
payment due to the Contractor the difference shall be a debt payable to the Department.
57 Property:
57.2 All materials on the Site, Plant, Equipment, Temporary Works and Works are deemed to be the property of the
Department if the Contract is terminated because of Contractor’s default.
58 Release from Performance:
58.2 If the Contract is frustrated by the outbreak of war or by any other event entirely outside the control of either the
Department or the Contractor the Engineer-in-Charge shall certify that the contract has been frustrated. The
Contractor shall make the site safe and stop work as quickly as possible after receiving this certificate and shall be
paid for all works carried out before receiving it and for any work carried out after wards to which commitment was
made.

F. SPECIAL CONDITIONS
59 Water Supply:
The Contractor has to make his own arrangements for water required for the work and to the colonies and
work sites, which are to be established by the Contractor.
60 Electrical Power:
The Contractors will have to make their own arrangements for drawing electric power from the nearest
power line after obtaining permission from the Andhra Pradesh State Electricity Board at his own cost. In
case of failure of electricity, the Contractor has to make alternative arrangements for supply of electricity
by Diesel Generator sets of suitable capacity at place of work. If the supply is arranged by the
Department, necessary Tariff rates shall have to be paid based on the prevailing rates.
The contractor will pay the bills of Electricity Board for the cost of power consumed by him.
The contractor shall satisfy all the conditions and rules required as per Indian Electricity Act 1910 and
under rule –45(I) of the Indian Electricity Rules, 1956 as amended from time to time and other pertinent
rules.
The power shall be used for bonafide Departmental works only.
60.2 Electric Power for Domestic Supply:

a) The contractor has to make his own arrangements for the supply of electric power for domestic
purposes and the charges for this purpose have to be paid by him at the rates as fixed by the Andhra
Pradesh State Electricity Board from time to time.
b) The contractor will have to make his own arrangements to lay and maintain the necessary distribution
lines and wiring for the camp at his own cost. The layout and the methods of laying the lines and wiring
shall have the prior approval of the Engineer-in-Charge. All camp area shall be properly electrified. All
lines, streets, approaches for the camp etc., shall be sufficiently lighted for the safety of staff and labour
of the contractor, at the cost of the Contractor and it will be subject to the approval of the Engineer-in-
Charge
61 Land:
61.2 Land for Contractor’s use:
The contractor will be permitted to use Government land for execution of work. The contractor shall have
to make his own arrangements for acquiring and clearing the site, leveling, providing drainage and other
facilities for labour staff colonies, site office, work-shop or stores and for related activities. The Contractor
shall apply to the Department within a reasonable time after the award of the contract and at least 30
days in advance of its use, the details of land required by him for the work at site and the land required for
his camp and should any private land which has not been acquired, be required by the contractor for his
use. The same may be acquired by the contractor at his own cost by private negotiations and no claim
shall be admissible to him on this account.
The Engineer-in-Charge reserves the right to refuse permission for use of any government land for
which no claim or compensation shall be admissible to the contractor. The contractor shall, however, not
be required to pay cost or any rent for the Government land given to him.
61.3 Surrender of Occupied Land:

a) The Government land as here in before mentioned shall be surrendered to the Engineer-in-Charge
within seven days, after issue of completion certificate. Also no land shall be held by the contractor
longer than the Engineer-in-Charge shall deem necessary and the contractor shall on the receipt of due

notice from the Engineer-in-Charge, vacate and surrender the land which the Engineer-in-Charge may
certify as no longer required by the Contractor for the purpose of the work.
b) The contractor shall make good to the satisfaction of the Engineer-in-Charge any damage to areas,
which he has to return or to other property or land handed over to him for purpose of this work.
Temporary structures may be erected by the contractor for storage sheds, offices, residences etc., for
non-commercial use, with the permission of the Executive Engineer on the land handed over to him at
his own cost. At the completion of the work these structures shall be dismantled site cleared and
handed over to the Executive Engineer. The land required for providing amenities will be given free of
cost from Government lands if available otherwise the contractor shall have to make his own
arrangements.
61.4 Contractor not to dispose off Spoil etc. :-

The contractor shall not dispose off or remove except for the purpose of fulfillment of this contract, sand,
stone, clay ballast, earth, trees and shrubs or other materials obtained in the excavation made or lying on
the site of the work, and all such materials and produce shall remain property of the Government. The
Department may upon request from the contractor, or if so stipulated in the conditions of the contract
allow the contractor to use any of the above materials for the works either free of cost or after payment as
may be specifically mentioned or considered necessary during the execution of the work.
62 Roads:
In addition to existing public roads and roads Constructed by Government, if any, in work area all
additional approach roads inside work area and camp required by the Contractor shall be constructed and
maintained by him at his own cost. The layout design, construction and maintenance etc. of the roads
shall be subject to the approval of the Engineer-in-Charge. The contractor shall permit the use of these
roads by the Government free of charge.
It is possible that work at, or in the vicinity of the work site will be performed by the Government or by
other contractors engaged in work for the Government during the contract period. The contractor shall
without charge permit the government and such other contractor and other workmen to use the access
facilities including roads and other facilities, constructed and acquired by the contractor for use in the
performance of the works.
The contractor’s heavy construction traffic or tracked equipment shall not traverse any public roads or
bridges unless the contractor has made arrangement with the authority concerned. In case contractor’s
heavy construction traffic or tracked equipment is not allowed to traverse any public roads or bridges and
the contractor is required to make some alternative arrangements, no claim on this account shall be
entertained.
The contractor is cautioned to take necessary precautions in transportation of construction materials

to avoid accidents.
63 Payment for Camp Construction:

No payment will be made to the contractor for construction, operation and maintenance of camp and
other camp facilities and the entire cost of such work shall be deemed to have been included in the
tendered rate for the various items of work in the schedule of quantities and bids.
64 Explosive And Fuel Storage Tanks:

No explosive shall be stored within ½ (half) KM of the limit of the camp sites. The storage of gasoline and other fuel
oils or of Butane, Propane and other liquefied petroleum gases, shall confirm to the regulations of Andhra Pradesh

State Government and Government of India. The tanks, above ground and having capacity in excess of 2000 liters,
shall not be located within the camp area, nor within 200m, of any building.
65 Labour:
The contractor shall, make his own arrangements for the engagement of all staff and labour, local or
other, and for their payment, housing, feeding and transport.
Labour importation and amenities to labour and contractor’s staff shall be to the contractor’s
account. His quoted percentage shall include the expenditure towards importation of labour amenities to
labour and staff;
The contractor shall, if required by the Engineer-in-Charge, deliver to the Engineer-in-Charge a

written in detail, is such form and at such intervals as the Engineer-in-Charge may prescribe, showing the
staff and the numbers of the several classes of labour from time to time employed by the contractor on
the Site and such information respecting Contractor’s Equipment as the Engineer-in-Charge may require.
65.2 Transportation of Labour:

The contractor shall make his own arrangement for the daily transportation of the labour and staff from labour
camps colonies to the work spot and no labour or staff of the contractor shall stay at the work spot. No extra
payment will be made to the contractor for the above transportation of the labour and his quoted percentage to
the work shall include the transportation charges of labour from colonies to work spot and back.
The contractor will at all times duly observe the provisions of employment of children Act XXVI of 1938 and any
enactment or modification of the same and will not employ or permit any person to do any work for the purpose
under the provisions of this agreement in contravention of said Act. The contractor here by agrees to indemnify
the department from and against all claims, penalties which may be suffered by the department or any person
employed by the department by any default on the part of the contractor in the observance and performance of
the provisions of the employment of children Act. XXVI of 1938 or any enactment or modification of the same.
As per Govt. memo No.721/Gr.(1)/81-35, dt:17.11.87. The contractor shall obtain the insurance at his own
cost to cover the risk on the works to labour engaged by him during period of execution against fire and other
usual risks and produce the same to the Executive Engineer concerned before commencement of work.
66 Safety Measures:
1. The contractor shall take necessary precautions for safety of the workers and preserving their health while
working in such jobs, which require special protection and precautions. The following are some of the measures
listed but they are not exhaustive and contractor shall add to and augment these precautions on his own initiative
where necessary and shall comply with directions issued by the Executive Engineer or on his behalf from time to
time and at all times.
2. Providing protective foot wear to workers situations like mixing and placing of mortar or concrete sand in quarries
and places where the work is done under much wet conditions.
3. Providing protective head wear to workers at places like underground excavations to protect them against rock
falls.
4. Providing masks to workers at granulates or at other locations where too much fine dust is floating about and
sprinkling water at frequent intervals by water hoses on all stone crushing area and storage bins abate to dust.
5. Getting the workers in such jobs periodically examined for chest trouble due to too much breathing in to fine
dust.
6. Taking such normal precautions like fencing and lightening in excavation of trenches, not allowing rolls and metal
parts of useless timber spread around, making danger areas for blasting providing whistles etc.
7. Supply work men with proper belts, ropes etc., when working in precarious slopes etc.
8. Avoiding named electrical wire etc., as they would electrocute the works.
9. Taking necessary steps towards training the workers concerned on the machinery before they are allowed to
handle them independently and taking all necessary precautions in around the areas where machines hoists and
similar units are working.
67 Fair Wage Clause:

The contractor shall pay not less than fair wages to labour engaged by him on the work.
“Fair” wages means wages whether for time of piecework notified by the Government from time in the
area in which the work is situated.
The contractor shall not with-standing the revisions of any contract to the contrary cause to be paid to the
labour, in directly engaged on the work including any labour engaged by the sub-contractor in
connection with the said work, as if the labour had been directly employed by him.
In respect of labour directly or indirectly employed in the works for the purpose of the contractors part of
the agreement the contractor shall comply with the rules and regulations on the maintenance of
suitable records prescribed for this purpose from time to time by the Government. He shall maintain
his accounts and vouchers on the payment of wages to the labour to the satisfaction of the Executive
Engineer.
The Executive Engineer shall have the right to call for such record as required to satisfy himself on the
payment of fair wages to the labour and shall have the right to deduct from the contract amount a
suitable amount for making good the loss suffered by the worker or workers by reason of the “fair
wages” clause to the workers.
The contractor shall be primarily liable for all payments to be made and for the observance of the
regulations framed by the Government from time to time without prejudice to his right to claim
indemnity from his sub-contractors.
As per contract labour (Regulation and abolition) Act. 1970 the contractor has to produce the license
obtained from the licensing officers of the labour department along with the tender or at the time of
agreement.
Any violation of the conditions above shall be deemed to be a breach of his contract.
Equal wages are to be paid for both men and women if the nature of work is same and similar.
The contractor shall arrange for the recruitment of skilled and unskilled labour local and imported to the
extent necessary to complete the work within the agreed period as directed by the Executive Engineer
in writing
The contractor shall arrange for the recruitment of skilled and unskilled labour local and
imported to the extent necessary to complete the work within the agreed period as directed by the
Executive Engineer in writing.
68 Indemnity Bond:
Name of work:- Construction of HLB across Puli Kalava at Km 12/10 of Kota-Chittamur

Road in SPSR Nellore District.
/We …………….... Resident of ……………………………………………… do hereby bind myself to pay all the claims may
come (a) under Workmen’s Compensation Act. 1933 with any statutory modification there of and rules there
under or otherwise for or in respect of any damage or compensation payable in connection with any accident
or injury sustained (b) under Minimum wages Act 1948 (c) under payment of wages Act.1936 (d) under the
Contractor labour (Regulation and Abolition) Act. 1970 by workmen engaged for the performance of the
business relating to the above contract ie., Failing such payment of claims of workmen engaged in the above
work, I/We abide in accepting for the recovery of such claims, effected from any of my assets with the
departments.
Contractor

69 Compliance With Labour Regulations:
During continuance of the contract, the contractor and his sub contractors shall abide at all times by all
existing labour enactments and rules made there under, regulations, notifications and bye laws of the
State or Central Government or local authority and any other labour law (including rules), regulations, bye
laws that may be passed or notifications that may be issued under any labour law in future either by the
State or the Central Government or the local authority and also applicable labour regulations, health and
sanitary arrangements for workmen, insurance and other benefits. Salient features of some of the major
labour laws that are applicable to construction industry are given below. The contractor shall keep the
Department indemnified in case any action is taken against Department by the competent authority on
account of contravention of any of the provisions of any Act or rules made thereunder, regulations or
notifications including amendments. If the Department is caused to pay or reimburse, such amounts as
may be necessary to cause or observe, or for non-observance of the provision stipulated in the
notifications/bye laws/Acts/Rules/regulations including amendments, if any, on the part of the contractor,
the Engineer-in-charge /Department shall have the right to deduct any money due to the contractor
including his amount of performance security. The Department/Engineer-in-Charge shall also have right to
recover from the contractor any sum required or estimated to be required for making good the loss or
damage suffered by the Department.
The employees of the Contractor and the Sub-contractor in no case shall be treated as the
Department of the Department at any point of time.
70 Salient features of some major labour laws applicable to establishment engaged in buildings and other
construction work:
(a) Workmen compensation Act 1923: The Act provides for compensation in case if injury by accident arising
out of and during the course of employment.
(b) Payment of Gratuity Act 1972: Gratuity is payable to an employee under the Act on satisfaction of certain
conditions on separation if any employee has completed 5 years service or more, or on death, the rate of
15 days wages for every completed year of service. The Act is applicable to all establishments, employing
10 or more employees.
(c) Employees P.F. and Miscellaneous provision Act 1952: The Act provides for monthly contributions by
the Department plus workers @ 10% or 8.33%. The benefits payable under the Act are:
(i) Pension or family pension on retirement or death, as the case may be.
(ii) Deposit linked insurance on the death in harness of the worker.
(iii) Payment of P.F. accumulation on retirement/death etc.,
(d) Maternity Benefit Act 1951: The Act provides for leave and some other benefits to women employees in
case of confinements or miscarriage etc.
(e) Contract Labour (Regulation & Abolition) Act 1970: The Act provides for certain welfare measures to be
provided by the contractor to contract labour and in case the Contractor fails to provide, the same are
required to be provided by the Principal Department by Law. The Principal Department is required to take
certificate of Registration and the contractor is required to take license from the designated Officer. The
Act is applicable to the establishments or Contractor of Principal Department if they employ 20 or more
contract labour.

(f) Minimum wages Act 1948: The Department is supposed to pay not less than the Minimum wages fixed by
appropriate Government as per provisions of the Act if the employment is a scheduled employment
construction of Buildings, Roads, Runways are scheduled employments.
(g) Payment of wages Act 1936: It lays down as to by what date the wages are to be paid, when it will be paid
and what deductions can be made form the wages of the workers.
(h) Equal Remuneration Act 1979: The Act provides for payment of equal wages for work of equal nature to
Male or Female workers and for not making discrimination against Female employee in the matters of
transfers, training and promotions etc.
(i) Payment of Bonus Act 1965: The Act Is applicable to all establishments employing 20 or more
employees. The Act provides for payment of annual bonus subject to a minimum of 8.33% of wages and
maximum of 20% of wages to employees drawing Rs. 3500/- per month or less. The bonus to be paid to
employees getting Rs.2500/- per months or above and upto Rs.3500/- per month shall be worked out by
taking wages as Rs.2500/- per monthly only. The Act does not apply to certain establishments. The newly
set-up establishments are exempted for five years in certain circumstances. Some of the State
Governments have reduced the employment size from 20 to 10 for the purpose of applicability of this Act.
j) Industrial Disputes Act 1947: The Act lays down the machinery and procedure for resolution of
Industrial disputes, in what situations a strike or lock- out becomes illegal and what are the requirements
for laying off or retrenching the employees or closing down the establishment.
(k) Industrial Employment (Standing Orders) Act 1946: It is applicable to all establishments employing 100 or
more workmen (employment size reduced by some of the State and Central Government to 50). The Act
provides for laying down rules governing the conditions of employment by the Department on matters
provided in the Act and get the same certified by the designated Authority.
(l) Trade Unions Act 1926: The Act lays down the procedure for registration of trade unions of workmen
and Departments. The Trade Unions registered under the act have been given certain immunities from civil
and criminal liabilities.
(m) Child Labour (Prohibition & Regulation) Act 1986: The Act prohibits employment of children below 14
years of age in certain occupations and processes and provides for regulation of employment of children in
all other occupations and processes, Employment Child Labour is prohibited in Building and Construction
Industry.
(n) Inter-State Migrant workmen’s (Regulation of Employment & Conditions of service) Act 1979: The Act
applicable to an establishment, which employs 5 or more inter-state migrant workmen through an
intermediary (who has recruited workmen in one state for employment in the establishment situated in
another State). The inter State migrant workmen, in an establishment to which this Act becomes
applicable, are required to be provided certain facilities such as housing, medical aid, travelling expenses
from home upto the establishment and back, etc.
(o) The Building and Other Construction workers (regulation of Employment and conditions of service) Act
1996 and the Cess Act of 1996: All the establishments who carryon any building or other construction work
and employs 10 or more workers are covered under this Act. All such establishments are required to pay
cess at the rate not exceeding 2% of the cost of construction as may be modified by the Government. The
Department of the establishment is required to provide safety measures at the Building or construction
work and other welfare measures, such as Canteens, First-aid facilities, Ambulance, Housing

accommodations for workers near the work place etc. The Department to whom the Act applies has to
obtain a registration certificate from the Registering Officer appointed by the Government.
(p) Factories Act 1948: The Act lays down the procedure for approval of plans before setting up a factory,
health and safety provisions, welfare provisions, working hours, annual earned leave and rendering
information regarding accidents or dangerous occurrences to designated authorities. It is applicable to
premises employing 10 person or more with aid of power or 20 or more persons without the aid of power
engaged in manufacturing process.
71 Liabilities of the Contractor:

71.2 Accident Relief and workmen compensation:
The contractor should make all necessary arrangements for the safety of workmen on the occurrence of the accident,
which results in the injury or death of any of the workmen employed by the contractor, the contractor shall within 24
hours of the happenings of the accident and such accidents should intimate in writing to the concerned Asst.
Engineer / Asst. Executive Engineer of the Department the act of such accident. The contractor shall indemnify
Government against all loss or damage sustained by the Government resulting directly or indirectly from his failure to
give intimation in the manner aforesaid including the penalties or fines if any payable by Govt. as a consequence of
Govt. failure to give notice under workmen’s compensation Act or otherwise conform to the provisions of the said
Act. In regard to such accident.
71.3 In the event of an accident in respect of which compensation may become payable under the workmen’s
compensation Act VIII 23 whether by the contractor, by the Government it shall be lawful for the Executive
Engineer to retain such sum of money which may in the opinion of the Executive Engineer be sufficient to
meet such liability. The opinion of the Executive Engineer shall be final in regard to all matters arising
under this clause.
71.4 The contractor shall at all times indemnify the Govt. of A.P. against all claims which may be made under
the workmen’s compensation act or any statutory modification thereafter or rules there under or
otherwise consequent of any damage or compensation payable in consequent of any accident or injuries
sustained or death of any workmen engaged in the performance of the business relating to the contractor.
72 Contractor’s Staff, Representatives and Labour:
(a) The contractor shall, at all times, maintain on the works, staff of qualified Engineers, and Supervisors of
sufficient experience of similar other jobs to assure that the quality of work turned out shall be as
intended in the specifications. The contractor shall also maintain at the works, a Work Manager or
sufficient status, experience and office and duly authorise him to deal with all aspects of the day-today
work. All communications to any commitments by the Work Manager shall be considered as binding on
the Contractor.
(b)The Contractor shall at all times submit details of skilled and unskilled labour and equipment employed
to the Engineer-in-Charge in prescribed proforma as he may require to assess and ensure the proper
progress of work.
(c) If the contractor does not employ the technical person agreed to on the work a fine of Rs.25,000/- will
be imposed. If he does not employ for 30 days, thereafter it becomes a fundamental breach of
contract.
73 Accommodation and food:

The contractor should arrange accommodation he needs, at his own cost. The contractor shall make his
own arrangements for supply of food grains, fuel and other provision to his staff and labour including
controlled commodities.
74 Relationship :
Contractor shall have to furnish information along with tender, about the relationship he is having with
any officer of the Department, Government of Andhra Pradesh of the rank Assistant Engineer and above

engaged in the work and any officer of the rank of Assistant Secretary and above of the Department of
75 Protection of adjoining premises:

The contractor shall protect adjoining sites against structural, decorative and other damages that could be
caused by the execution of these works and make good at his cost any such damages.
76 Work during night or on Sundays and holidays:

The works can be allowed to be carried out during night, Sundays or authorised holidays in order to enable
him to meet the schedule targets and the work shall require almost round the clock working keeping
inview:
(i) The provisions of relevant labour laws being adhered to:

(ii) Adequate lighting, supervision and safety measures are established to the satisfaction of the
Engineer-in-Charge and
(iii) The construction programme given by the Contractor and agreed upon by the Engineer-in-
Charge envisages such night working or working during Sundays or authorised holidays.
77 Layout of materials stacks:
The contractor shall deposit materials for the purpose of the work on such parts only of the ground as may
be approved by the Engineer-in-Charge before starting work. A detailed survey, clearly indicating position
and areas where materials shall be stacked and sheds built is to be conducted by the contractor at his own
cost and only after obtaining necessary approval of the plan for use of sites by the Engineer-in-Charge, the
Contractor can use the sites accordingly.
78 Use of blasting materials:

Procurement of blasting materials and its storage is the responsibility of the contractor. The contractor
shall engage licensed blaster for blasting operation. The contractor is to act in accordance with Indian
Explosive Act and other rules prevailing, during the execution of work. It is the responsibility of the
contractor to see, that works by other agencies in the vicinity are not hampered, in such cases if any claim
is made by other agencies that should be borne by the contractor. Carriage of blasting materials, from the
magazine to the work site, is the responsibility of the contractor.
79 Plant and Equipment:

79.2 The contractor shall have sufficient plant, equipment and labour and shall work such hours and shifts as
may be necessary to maintain the progress on the work as per the approval progress schedule. The
working and shifts hours shall comply with the Govt. Regulations in force.
79.3 It is to expressly and clearly understood that contractor shall make his own arrangements to equip himself
with all machinery and special tools and plant for the speedy and proper execution of the work and the
department does not undertake responsibility towards their supply.
79.4 The department shall supply such of the machinery that may be available on hire basis but their supply
cannot be demanded as matter of right and no delay in progress can be attributed to such non-supply of
the plant by the department and the department cannot be made liable for any damage to the contractor.
The Contractor shall be responsible for safe custody of the departmental machinery supplied to him (which
will be delivered to contractor at the machinery yard at site of work) and he has to make good all damages
and losses if any other than fire, wear and tear to bring it to the conditions that existed at the time of issue
to the contractor before handing over the same to the department. The hire charges for the machinery
handed over to the contractor will be recovered at the rate prevalent at the time of supply. The contractor
will have to execute supplemental agreement with Executive Engineer at the time of supply of the
machinery.
79.5 The acceptance of departmental machinery on hire is optional to the contractor.
80 Steel forms:
Steel forms should be used for all items involving and use of centering and shuttering shall be single plane without
any dents and undulations.
81 Inconvenience to public:
The contractor shall not deposit materials at any site, which will cause inconvenience to public. The
Engineer-in-Charge may direct the contractor to remove such materials or may undertake the job at the
cost of the contractor.
82 Conflict of interest:
Any bribe, commission, gift or advantage given, promised or offered by on behalf of contractor or his
partner, agent or servant or any one on his behalf to any officer, servant, representatives, agents of
Engineer-in-Charge, or any persons on their behalf, in relation to the obtaining or to execution of this, or
any other contract with Engineer-in-Charge shall in addition to any criminal liability, which it may occur,
subject to the cancellation of this or all other contracts and also to payment of any loss or damage
resulting from any such cancellation. Engineer-in-Charge shall then be entitled to deduct the amount, so
payable from any money, otherwise due to the contractor under this or any other contract.
83 Contract documents and materials to be treated as confidential:

All documents, correspondences, decisions and orders, concerning the contract shall be considered as
confidential and/or restricted in nature by the contractor and he shall not divulge or allow access to them
by any unauthorized person.
84 General obligations of Contractor:

84.2 The contractor shall, subject to the provision of the contract and with due care and diligence, execute and
maintain the works in accordance with specifications and drawings.
84.3 The contractor shall promptly inform the Department and the Engineer-in-Charge of any error, omission,
fault and such defect in the design of or specifications for the works which are discovered when reviewing
the contract documents or in the process of execution of the works.
84.4 If Contractor believes that a decision taken by the Engineer-in-Charge was either outside the authority
given to the Engineer-in-Charge by the Contract or that the decision was wrongly taken, the decision shall
be referred to the technical expert within 14 days of the notification of the Engineer-in-Charge’s decisions.
84.5 Pending finalisation of disputes, the contractor shall proceed with execution of work with all due diligence.
85 Security measures:
a) Security requirements for the work shall be in accordance with the Government’s general requirements
including provisions of this clause and the Contractor shall conform to such requirements and shall be
held responsible for the actions of all his staff, employees and the staff and employees of his sub-
contractors.
b) All contractors’ employees, representatives and sub-contractor’s employees shall wear identifications
badges provided by the contractor. Badges shall identify the contractor, showing and employee’s
number and shall be worn at all times while at the site. Individual labour will not be required to wear
identification badges.
c) All vehicles used by the contractor shall be clearly marked with contractor’s name.
d) The contractor shall be responsible for the security of the works for the duration of the contract and
shall provide and maintain continuously adequate security personnel to fulfill these obligations. The
requirements of security measures shall include, but not limited to maintenance of order on the site,
provision of all lighting, fencing, guard flagmen and all other measures necessary for the protection of
the works within the colonies, camps and elsewhere on the site, all materials delivered to the site, all
persons employed in connection with the works continuously throughout working and non working
period including nights, Sundays and holidays for duration of the contract.

e) Other contractors working on the site concurrently with the contractor will provide security for their
own plant and materials. However, their security provisions shall in no way relieve the contractor of his
responsibilities in this respect
f) Separate payment will not be made for provision of security services.
86 Fire fighting measures:

a) The contractor shall provide and maintain adequate firefighting equipment and take adequate fire
precaution measures for the safety of all personnel and temporary and permanent works and shall take
action to prevent damage to destruction by fire of trees shrubs and grasses.
b) Separate payment will not be made for the provision of fire prevention measures.
87 Sanitation:
The contractor shall implement the sanitary and watch and ward rules and regulations for all forces
employed under this contract and if the Contractor fails to enforce these rules, the Engineer-in-Charge
may enforce them at the expenses of the Contractor.
88 Training of personnel:
The contractor, shall, if and as directed by the Engineer-in-Charge provide free of any charge adequate
facilities, for vocational training of Government Officers, students, Engineers, supervisors, foremen, skilled
workmen etc. not exceeding six in number at any one time on the contractor’s work. Their salaries,
allowances etc. will be borne by the Government and the training schemes will be drawn up by the
Engineer-in-Charge in consultation with the contractor.
89 Ecological balance:
a) The contractor shall maintain ecological balance by preventing de-forestation, water pollution and
defacing of natural landscape. The contractor shall so conduct his construction operation as to prevent
any unnecessary destruction, scarring, or defacing of the natural surroundings in the vicinity of the
work. In respect of the ecological balance, Contractor shall observe the following instructions.
i) Where unnecessary destruction, scarring, damage or defacing may occur, as result of the
operation, the same shall be repaired replanted or otherwise corrected at the contractor’s
expense. The contractor shall adopt precautions when using explosives, which will prevent
scattering of rocks or other debris outside the work area. All work area including borrow areas
shall be smoothened and graded in a manner to conform to the natural appearances of the
landscape as directed by the Engineer-in-Charge.
ii) All trees and shrubbery which are not specifically required to be cleared or removed for
construction purposes shall be preserved and shall be protected from any damage that may be
caused by the contractor’s construction operation and equipment. The removal of trees and
shrubs will be permitted only after prior approval by the Engineer-in-Charge. Special care shall be
exercised where trees or shrubs are exposed to injuries by construction equipment, blasting,
excavating, dumping, chemical damage or other operation and the contractor shall adequately
protect such trees by use of protective barriers or other methods approval by the Engineer-in-
Charge. Trees shall not be used for anchorages. The contractor shall be responsible for injuries to
trees and shrubs caused by his operations. The term “injury” shall include, without limitation
bruising, scarring, tearing and breaking of roots, trunks or branches. All injured trees and shrubs
be restored as nearly as practicable without delay to their original condition at the contractor’s
expense.

(iv) The contractor’s construction activities shall be performed by methods that will present
entrance or accidental spillage of solid matter contaminants, debris and other objectionable
pollutants and wastage into river. Such pollutant and waste include earth and earth products,
garbage, cement concrete, sewage effluent, industrial wastes, radio-active substances, mercury,
oil and other petroleum products, aggregate processing, mineral salts and thermal pollution.
Pollutants and wastes shall be disposed off in a manner and at sites approved by the Engineer-in-
Charge.
(v) In conduct of construction activities and operation of equipments the contractor shall utilize
such practicable methods and devices as are reasonably available to control, prevent and
otherwise minimize the air pollution. The excessive omission of dust in to the atmosphere will not
be permitted during the manufacture, handling and storage of concrete aggregates and the
contractor shall use such methods and equipment as a necessary for collection and disposal or
prevention of dust during this operation. The contractor’s methods of storing and handling
cement shall also include means of eliminating atmospheric discharges of dust, equipment and
vehicles that give objectionable omission of exhaust gases shall not be operated. Burning of
materials resulting from clearing of trees, bushes, combustible construction materials and rubbish
may be permitted only when atmospheric conditions for burning are considered favourable.
b) Separate payment will not be made for complying with the provisions of this clause and all cost
shall be deemed to have been included in the unit rates and prices included in the contract if any
provision is not complied with within a reasonable time even after issue of a notice in this respect,
the necessary operations would be carried out by the Engineer-in-Charge at the cost of the
Contractor, Orders of the Engineer-in-Charge in this respect would be final and binding on the
contractor.
90 Preservation of existing vegetation:

a) The contractor will preserve and protect all existing vegetation such as trees, on or adjacent to the site
which do not unreasonably interfere with the construction as may be determined by the Engineer-in-
Charge. The contractor will be held responsible for all unauthorized cutting or damage of trees,
including damage due to careless operation of equipment, stockpiling of materials or trecking of grass
areas by equipment. Care shall be taken by the Contractor in felling tress authorised for removal to
avoid any unnecessary damages to vegetation and tress that are to remain in place and to structures
under construction or in existence and to workmen.
b) All the produce from such cutting of trees by the contractor shall remain the property of Government
and shall be properly stacked at site, approved by the Engineer-in-Charge. No payment whatsoever
shall be made for such cutting and its stacking by the Contractor. If any produce from such cutting is
not handed over to the Government by the contractor, he shall be charged for the same at the rates to
be decided by the Engineer-in-Charge. The recovery of this amount shall be made in full from the
intermediate bill that follows.
c) The contractor shall also make arrangements of fuel deposits for supply of required fuel for the labour
to be employed for cooking purpose at his own cost in order to prevent destruction of vegetation
growth in the surrounding area of the work site.
91 Possession prior to completion:

The Engineer-in-charge shall have the right to take possession of or use any completed part of work or
works or any part thereof under construction either temporarily or permanently. Such possession or use
shall not be deemed as an acceptance of any work either completed or not completed in accordance with

the contract with in the interest of Clause 28 of APSS except where expressly otherwise specified by the
Engineer-in-charge.
92 Payment upon termination:

If the contract is terminated because of a fundamental breach of contract by the contractor, the Engineer-
in-Charge shall issue a certificate for the value of the work done less advance payment received upon the
date of the issue of the certificate and less the percentage to apply to the work not completed as indicated
in the contract data. Additional liquidated damages shall not apply. If the total amount due to the
Department exceeds any payment due to the contractor the difference shall be a debt payable to the
Department. In case of default for payment within 28 days from the date of issue of notice to the above
effect, the contractor shall be liable to pay interest at 12% per annum for the period of delay.
93 Access to the contractor’s books:

Whenever it is considered necessary by the Engineer-in-Charge to ascertain the actual cost of execution of
any particular extra item of work or supply of the plant or material on which advance is to be made or of
extra items or claims, he shall direct the contractor to produce the relevant documents such as payrolls,
records of personnel, invoices of materials and any or all data relevant to the item or necessary to
determine its cost etc. and the contractor shall when so required furnish all information pertaining to the
aforesaid items in the mode and manner that may be specified by the Engineer-in-Charge.
94 Drawing to be kept at site:

One copy of the drawings furnished to the contractor shall be kept by the contractor on the site and the
same shall at all reasonable time be available for inspection and use by the Engineer-in-Charge and the
Engineer-in-Charge’s representative and by any other persons authorised by the Engineer-in-Charge in
writing.
95 B.I.S. [I.S.I.] books and APSS to be kept at site:

A complete set of Indian Standard specification referred to in “Technical Specifications” and A.P.S.S. shall be kept at
site for reference.
96 Site Order Book:
An order book shall be kept at the site of the work. As far as possible, all orders regarding the work are to be entered
in this book. All entries shall be signed and dated by the Department Officer in direct charge of the work and by the
contractor or by his representative. In important cases, the Executive Engineer or the Superintending Engineer will
countersign the entries, which have been made. The order book shall not be removed from the work, except with
the written permission of the Executive Engineer.
97 Variations by way of modification, omissions or additions:
For all modifications, omissions from or additions to the drawings and specifications, the Executive
Engineer will issue revised plans, or written instructions, or both and no modification, omission or addition
shall be made unless so authorised and directed by the Executive Engineer in writing.
The Executive Engineer shall have the privilege of ordering modifications, omission or additions at
any time before the completion of the work and such orders shall not operate to annual those portions of
the specifications with which said changes do not conflict.
Engineer-in-Charge’s Decision:
It shall be accepted as in separable part of the contract that in matters regarding materials, workmanship, removal of
improper work, interpretation of the contract drawings and contract specification, mode of the procedure and the

carrying out o the work, the decision of the Engineer-in-Charge, which shall be given in writing, shall be binding on
the contractor.
98 Care and diversion of river/stream:
The contractor shall submit details regarding the diversion and care of river or stream during construction
of the work along with a separate print-out of the time table showing earliest and latest start and finish
dates of various activities. He should submit a detailed layout plan with drawings for the diversion and
care of river during construction of work. The above arrangements shall be at contractor’s cost.
99 Income tax:
a) During the currency of the contract deduction of income tax at 2.24% shall be made from the gross
value of each bill of the contract, the contract value of which is in excess of Rs.10,000/- for deduction of
tax at rates lower than 2.24% procedure stipulated under section 194-C(4) of Income Tax Act, 1961
shall be followed.
b) Income Tax clearance certificate should be furnished before the payment of final bill.
c) The contractor’s staff, personnel and labour will be liable to pay personnel income taxes in respect of
their salaries and wages as are chargeable under the laws and regulations for the time being in force,
and the contractor shall perform such duties in regard to such deductions thereof as may be imposed
on him by such laws and regulations
100 Seigniorage charges:

100.1 Seigniorage charges will be recovered as per G.O.Ms.No: 198, Industries & Commerce (MI)
Department, Dated: 13-08-2009 from the work bills of the contract, based on the theoretical
requirement of materials at the following rates.
S. No. Material Seigniorage
1. Sand Rs.40.00 / cum.
2. Metal Rs.50.00 / cum.
3. R.R.stone for masonry. Rs.50.00 / cum.
4. Revetment stone. Rs.50.00 / cum.
5. C.R.S. stone. Rs.50.00 / cum.
6. Gravel./Ordinary earth Rs.22.00 / cum.
100.2 The seigniorage charges are to be recovered as provided in the agreement. Any escalation in these
charges beyond the provisions of the agreement are to be borne by the department debiting such
escalated amount to the works estimate concerned.
101 VAT:
101.1 Value added Tax (VAT) during the currency of the contract deduction towards AP-VAT Act 2005
according to which tax @ 5% on total value has to be deducted at source, while making payments to the
contractor as per Memo No. 14420/R.I(2)/08-2, Dated: 17.12.2008 of T R&B (R.I) Department.
101.2 The contractor should produce a valid VAT clearance certificate before the payment of the final bill,
otherwise payment to the contractor will be withheld.
101.3 The following clause is incorporated as per the Government instructions given in G.O.Ms. No: 141, T
(R&B) Department, Dated: 27-07-2006.

a) The total amount towards component of VAT at 4.00% is shown in PART”B” of the estimate. This
VAT component loaded in the estimate (PART"B") shall be added in each bill of the contractors who
opt for composition scheme and recovered.
b) In respect of those contractors who do not opt for composition scheme, the VAT component
loaded in the estimate shall not be released to them with their bills. However VAT shall be
recovered based on which they have to claim adjustment through their returns submitted to their
respective assessing authorities.
102 (a) Supply of construction materials:
i) The contractor has to make his own arrangements for procurements, supply and use of
construction materials.
ii) All materials so procured should confirm to the relevant specifications indicated in the bidding
documents.
iii) The contractor shall follow all regulations of the Department/Government of India in respect of
import licences etc., of the procurement of the materials is through imports and he shall be
responsible for the payment of applicable duties and taxes, port clearances, inland transportation
etc.
iv) The contractor shall make his own arrangements for adequate storage of the materials.
102 (b) The Contractor shall procure the hot mix material to the work site, duly maintaining the required
laying temperature, as per the specifications.
102 An amount of 0.25% of the gross bills will be deducted from the contractors as their contribution to the
National Academy of construction, Hyderabad (As per G.O.Ms No 116, T, R&B Department, Dated: 19-05-
2007).
103 (a) The Contractor shall purchase of Bitumen/Emulsion only form the reputed firm i.e HPCL and IOCL.
They shall not be permitted to use CRMB bought private manufacturers.
(b) The Contractors shall procure Original bills towards purchase of bitumen /emulsion while submitting
the bills for payment .
Executive Engineer (R&B) Concerned should endorse the name of the work on the bills /vouchers
/invoices for which the bitumen emulsion is utilized to avoid reuse of bills on other works.
The Contractors shall order and procure the bitumen /emulsion work wise so that the contractor
obtain invoice/bills work wise and submit the same to the Executive Engineer, (R&B) Concerned while
preparing the bills.
104 The contractor shall test all the materials as per the agreement specifications and results shall be recorded
duly signed by the Contractor or his representative and the Section Officer. The name of the work and
quarry location shall be clearly noted in the test reports.
If any deficiency in the size of metal (aggregates), thickness, binder quantity, density, weight etc.,
beyond the limits/tolerances prescribed for road works are observed, necessary recoveries / penalties
will be effected as per the Circular Memo No: 12582/Vig.I/1/2005-1, Dated: 23-03-2006 of the Engineer-
in-Chief (R&B) Administration & Roads, A.P., Hyderabad

SPECIAL CONDITIONL
Amendment to Table 400-11 of MORT&H 4 th Revision pertaining to Gradation limits of Wet Mix Macadam
as per Circular Memo.No.1814/DCE(N)/DEE 1/AEE2/2009 dt.29.1.2009 of Chief Engineer (R&B) NABARD, A.P,
Hyderabad.
Table 400-11 (A) Amendment to table 400-11 of MORT&H (4 th revision)
IS Sieve Designation Percent by weight passing the IS sieve
53.00mm 100mm
45.00mm 75-90
26.50mm -
22.4mm 45-70
11.20mm 24-45
4.75mm 20-25
2.36mm 10-20
600 microns 5-10
75 microns 0-4
N.B :- No job mix where in upper limit of a particular screening and lower limit of immediately
Subsequent screening as boundaries of mix is acceptable.

NAME OF WORK:- Construction of HLB across Puli Kalava at Km 12/10 of Kota-
Chittamur Road in SPSR Nellore District.
DRAWINGS
GENERAL ARRANGEMENT DRAWING
1.0 DRAWINGS:
1.1 The plans enclosed with the tender are liable to the altered during execution of work as per necessity of site
conditions. The premium quoted by the contractor for various items shall hold good for execution of work even
with altered plans.
1.2 One set of drawings, on the basis of which actual execution of the work is to proceed shall be furnished
free of cost to the contractor by the Superintending Engineer / Executive Engineer progressively
according to the work program submitted by the contractor and accepted by the Superintending
Engineer / Executive Engineer. Drawings for any particular activity shall be issued to the contractor at
least 30 days in advance of the scheduled date of the start of the activity. However, no extra claims by
the contractor toward any delay in issue of drawing or issue of any revision / change to the drawings
issued earlier shall be admissible. The Superintending Engineer shall intimate the contractor 7 days in
advance regarding any delay to issue of drawings, for any particular stage of works. If work gets
effected due to delay to issue of drawings, for any particular stage of work the contractor shall be
granted extension of time in terms of condition 14.7 of tender notice.
1.3 Signed drawings above shall not be deemed to be an order for work unless they entered in the
agreement or schedule of drawings under proper alterations of the contractor and Executive Engineer
or unless they have been sent of the contractor by the Executive Engineer with a covering letter
confirming that the drawing in and authority for work in contract.
2.0 DISCREPANCIES:
2.1 In case of discrepancies between documents the following order of procedure shall apply:-
2.1.1 Between the written description of written dimensions in the drawings and the corresponding
one in the specifications, the latter shall apply.
2.1.2 Figured dimensions shall supersede scaled dimensions. The drawings on a larger scale shall
take precedence over those on a smaller scale.
2.1.3 Drawings issued as construction drawings from time to time shall supersede tender drawings
and also the correspondence drawings previously issued.
Note: The contractor should not execute any component of work without obtaining the working drawings.
Any work done without drawings shall be at the contractors responsibility only. Acceptance for
such work will be at the discretion of the Executive Engineer.
3.0 SECRECY CLAUSE:

The drawings and specifications made available to the tenderer shall exclusively be used on the work
and they are retained from passing on each plan to any unauthorised hand either in parts or in full
under the provisions of Section-3 and 5 of the official secrets Act 1923. Any violation in this regard will
entail suitable action under appropriate clause or official secret Act 1923.

BILL OF QUANTITIES
AND
PRICE BID
NAME OF WORK:- Construction of HLB across Boggeru at Km. 1/6 of Atmakur-
Veerlagudipadu (via) Battepadu in SPSR Nellore District.
(Enclosed separately)

Name of work:- Construction of HLB across Boggeru at Km. 1/6 of Atmakur-
Veerlagudipadu (via) Battepadu in SPSR Nellore District.
BILL OF QUANTITIES
PREAMBLE
1. The Bill of Quantities shall be read in conjunction with the instructions to Tenderers, General and
Special conditions of Contract Technical Specifications and Drawings.
2. The quantities given in the Bill of Quantities are estimated and provisional and are given to provide
common basis for tendering. The quantities here given are those upon which the lumpsum tender cost
of the work is based but they are subject to alterations, omissions, deductions or additions as provided
for in the conditions of this contract and do not necessarily show the actual quantities of work to be
done. The basis of payment will be actual quantities of work ordered and carried out as measured by
the Contractor and verified by the Engineer and valued at the estimate rate plus or minus tender
percentage quoted in the Bill of Quantities where applicable, and otherwise at such rates and prices as
the Engineer-in-Charge may fix within the terms of Contract.
3. The estimate rates in the Bill of Quantities shall, except in so-far as it is otherwise provided under the
Contract include cost of all constructional material, labour, machinery, transportation, erection,
maintenance, profit, taxes and duties together with all general risks, liabilities and obligations set out or
implied in the Contract.
4. The plans enclosed with the tender are liable to be altered during execution of work as per necessity of
site conditions. The Tender percentage quoted by the tenderer shall hold good for execution of work
even with altered plans.
5. The whole cost of complying with the provisions of the Contract shall be included in the estimated rates
for items provided in the Bill of Quantities and where no items are provided in the Bill of Quantities,
their cost shall be deemed to be distributed among the estimate rates entered for the related items of
work.
6. General directions and descriptions of work and materials are not necessarily repeated nor summarised
in the Bill of Quantities. References to the relevant sections of the Contract documentation shall be
made before entering estimate rate against each item in the Bill of Quantities.
7. The method of measurements of completed work for payment shall be in accordance with the relevant
MoRT&H specifications, B.I.S. Codes & A. P. S. Specifications.
8. All items of work are to be executed as per the drawings / specifications supplied with the contract
documents.
If there is any contradiction between the drawings and the text of the specifications, the later
shall prevail.
9. The Tenderer should inspect and select the quarries of his choice before he quotes the tender
percentage in the Schedule of Bill of Quantities and satisfy himself about the availability of required
quantum of materials.
10. Diversion drains should be excavated before completion of the embankments and the useful soils
should be used in the nearby embankments.
11. The actual mix proportion by weight to be adopted during execution will be got designed in the
laboratories to suit the grade of concrete and mortar to be used. It will be the responsibility of the
contractor to manufacture concrete and mortar of required strength.

12. The quantum of measurement for all items of earthwork involving conveyance manually or by
machinery shall be as assessed by level measurement. The measurements for the embankment will be
for the consolidated banks only.
13. Wherever bailing out of water is involved either for excavation or for foundations or for constructions,
the percentage quoted shall take into account the dewatering charges necessary. No separate
payment will be made for dewatering.
14. Wherever embankment work is involved, useful soils approved by the Engineer-in-Charge from the
cutting reaches and diversion drains shall be taken and used for forming nearby embankments soils
used for constructions will be at free of cost.
15. The quoted tender percentage shall also include the work of any kind necessary for the due and
satisfactory construction, completion and maintenance of the works according to the drawings and
these specifications and further drawings and orders that may be issued by the Engineer-in-Charge
from time to time. The quoted tender percentage shall include compliance by the Contractor with all
the general conditions of contract, whether specifically mentioned or not in the various clauses of these
specifications, all materials, machinery, plant, equipment, tools, fuel, water, strutting, timbering,
transport, offices, stores, workshop staff, labour and the provision of proper and sufficient protective
works, diversions, temporary fencing and lighting. It shall also include safety of workers, first aid
equipments suitable accommodation for the staff and workmen, with adequate sanitary arrangements,
the effecting and maintenance of all insurances, the payment of all wages, salaries, fees, royalties /
Taxes, duties or other charges arising out of the execution of works and the regular clearance of
rubbish, reinstatement and clearing-up of the site as may be required on completion of works safety of
the public and protection of the works and adjoining land. The work of Building in quality control /
assurance shall be deemed to be covered in the quoted percentage.
16. The Contractor shall ensure that, the quoted tender percentage shall cover all stages of work such as
setting out, selection of materials, selection of construction methods, selection of equipment and plant,
deployment of personnel and supervisory staff, quality control testing etc. The work quality assurance
shall be deemed to be covered in the tender percentage.
17. a) The special attention of the tenderer is drawn to the conditions in the tender notices wherein
reference has been made to the Andhra Pradesh Standard Specifications [APSS] and the
Standard preliminary specifications containing therein. These preliminary specifications shall
apply to the agreement to be entered into between the contractor and the Government of
Andhra Pradesh and shall form an in-separable condition of the contract along with the
estimate. All these documents taken together shall be deemed to form one contract and shall
be complimentary to another.
b) The tenderer shall examine, closely the A.P.S.S. / MoRT&H and also the standard preliminary
specifications contained therein and sign the Superintending Engineer’s office copy of the
APSS / MoRT&H and its addenda volume in token of such study before submitting his overall
tender percentage which shall be for finished work in-situ. He shall also carefully study the
drawings and additional specifications and all the documents, which form part of the
agreement to be entered into by the successful tenderer. The APSS / MoRT&H and other
documents connected with contract such as estimate plans, specifications, can be seen on all
working days in the office of the Superintending Engineer NELLORE.
18. The tenderers attention is directed to requirements for materials under the clause ‘materials and
workmanship’ in the preliminary specifications of APSS. Materials conforming to the Bureau of Indian
Standards specifications, APSS etc., shall be used on the work and the tenderers shall quote his overall
tender percentage accordingly.
19. The tenderer has to do his own testing of materials and satisfy himself that they conform to the
specifications of respective I.S.I. Codes before tendering.
20. The contractor shall himself procure the required construction materials of approved quality including
the earth for formation of embankment and water from quarries / sources of his choice. All such

quarries / sources of materials required for the work shall be got approved by the Engineer-in-Charge in
writing well before their use of the work.
21. The contractor shall himself procure the steel, cement, Bitumen, Blasting materials, sand, metal, soils,
etc., and such other materials required for the work well in advance. The contractor has to bear the
cost of materials for conveyance. The department will not take any responsibility for fluctuations in
market in cost of the materials, transportation and for loss of materials etc.
22. Inspection of site and quarries by the tenderer: Every tenderer is expected before quoting his overall
tender percentage, to inspect the site of proposed work. He should also inspect the quarries and
satisfy himself about the quality, and availability of materials. The best class of materials to be
obtained from quarries, or other sources shall be used on the work. In every case the materials must
comply with the relevant standard specifications. Samples of materials as called for in the standard
specifications or in this tender notice, or as required by the Executive Engineer, in any case, shall be
submitted for the Executive Engineer’s approval before the supply to site of work is begun.
23. The tenderer’s particular attention is drawn to the sections and clauses in the A.P. standard
specification dealing with
a) Test, inspection and rejection of defective materials and work.
b) Carriage
c) Construction plant
d) Water and lighting
e) Cleaning up during the progress and for delivery.
f) Accidents
g) Delays
h) Particulars of payments.
The contractor should closely peruse all the specification clauses, which govern the overall tender
percentage he is tendering.
24. The defect liability period of contract in terms of GO Ms.No.94, I&CAD Department, Dated: 01-07-2003
is twenty four months.
25. The estimate rates for items shown in the Schedule “A” include all construction materials. No
escalation in rates will be paid unless specified in the tender document. The tenderer has to quote an
overall tender percentage considering all the aspects of the tender to complete the finished item of
work as per the APSS / MoRT&H / B.I.S. specifications, the special specifications appended, Drawings
etc.
26. If there is any contradiction between APSS / MoRT&H and B.I.S. specifications, listed and detailed
technical specifications, the latter shall prevail.
27. In case of a job for which specifications are not available with the Schedule or in APSS / MoRT&H or
B.I.S. code and are required to be prescribed, such work shall be carried out in accordance with the
written instructions of the Engineer-in-charge.
28. The contractor should use the excavated useful soils and stone for construction purpose. Soils used for
construction either for homogeneous section in hearting or in casing zone based on the suitability will
be at free of cost and the cost of stone used for construction purpose will be recovered from the
contractor’s bill.
The contractor should quote his tender percentage keeping in view of the above aspects.
29. Additions and alternations by the Tenderer in the Schedule of quantities will disqualify the tender.
30. In the case of discrepancies between the written description of the item in the Schedule “A” and the
detailed description in the specification of the same item, the latter shall be adopted.
31. The Unit rates noted below are those governing payment of extras or deductions for omissions
according to the conditions or the contract as set-forth in the preliminary specifications of the A.P.
standard specifications and other conditions of specification of this contract.
32. It is to be expressly understood that the measured work is to be taken according to the actual
quantities when in place and finished according to the drawings or as may be ordered from time to
time by the Executive Engineer and the cost calculated by measurement or weight at their respective
rates without any additional charge for any necessary or contingent works connected works connected
herewith. The Percentage Excess or less on ECV quoted are for works in situ and complete in every
respect.
33. For all items of work in excess of the quantities indicated the rates payable for such excess quantities
will be tendered rates i.e., estimate rates plus or minus tender percentage.
34. For all items of work, intermediate payment will be made provisionally as per relevant clause. Full-
accepted agreement rates will be paid only after all the items of works are completed.
35. The contractor is bound to execute all supplemental works that are found essential incidental and
inevitable during execution of main work.
36. The payment of rates for supplement items of work will be regulated as under.
Supplemental items directly deductible from similar items in the original agreement.
The rates shall be derived by adding to or subtracting from the agreement rate of such similar item the
cost of the difference in the quantity of materials labour between the new items and similar items in
the agreement worked out with reference to the schedule of rates adopted in the sanctioned estimate
with which the tenders are compared.
a) Similar items but the rates of which cannot be directly deducted from the original agreement.
b) Purely new items which do not correspond to any item in the agreement.
The rate of all such items shall be estimated rates plus or minus overall tender percentage.
37. ENTRUSTMENT OF ADDITIONAL ITEMS.

a) Where ever additional items not contingent on the main work and outside the scope of original
agreement are to be entrusted to the original contractor dispensing with tenders and if the value of
such items exceeds the limits upto which the officer is empowered to entrust works initially to
contractor without calling for tenders approval of next higher authority shall be obtained. Entrustment
of all such items on nomination shall be rates not exceeding the estimate rates.
b) Entrustment of supplement items contingent on the main work will be authorised by the officers upto
the monetary limits upto which they themselves are competent to accept items in the original
agreement so long as the total amounts upto which they are competent to accept in an original
agreement rates for such items shall be worked in accordance with the procedure prescribed in
G.O.Ms.No: 1493, PWD, Dated: 25-10-1971 and as amended in Govt. Memo No: 544 COD 72-22 Dated:
06-07-1973.
c) Entrustment of either the additional supplemental items shall be further subject to the provisions
under para 176(b) of APWD Code Viz., the items shall not be ordered by an officer on his own
responsibility if the revised estimate or deviation statement providing for the same requires the
sanction of higher authority.
Note: It may be noted that the term estimate rate used above means the rate in the sanctioned estimate with which the tender’s
compared or if no such rate is available in the estimate the rate derived will be with reference to the schedule of rates
adopted in the sanctioned estimate with which tenders are compared.

BILL OF QUANTITIES
(Part- I)
Name of Work: Construction of HLB across Puli Kalava at Km 12/10 of Kota-Chittamur
Road in SPSR Nellore District
Sl.No. Approximate Description Specification Unit in Estimate Rate in Amount Rs.

quantity in of work No.APSS/BIS/ Figures/ Figures/Words
Figures/Words
MORTH Words
SCHEDULE – A
ENCLOSED.

Name of Work:- Construction of HLB across Puli Kalava at Km 12/10 of Kota-
Chittamur Road in SPSR Nellore District
RATE OF PROGRESS
The Total Period of completion of work is 12 (Twelve) Months from the date of
entering in to Agreement to proceed including Rainy Season.
The Work Shall be programmed such as to achieve the Mile Stones as under.
Work Programme of Achieving the Mile Stones from the date of entering into Agreement including
Rainy Season.
Mile Period Physical description of work Financial

Stone in No. of
in Rs.
No. days.
Earth GSB WMM BTMSS HLB
work
Foundati Sub Superstr
ons & structur ucture
sinking e
well
1 2 1 2 3 4 6 7 8 9 10
I 0 to 90
days
II 91
to180
days
III 181 TO
270 days
IV 271 to
346 days
14453256

SCHEDULE ‘A’ ( L.S.Contract) Part -1
NAME OF WORK : Construction of HLB across Puli Kalava at Km 12/10 of Kota-Chittamur Road in SPSR Nellore District
PERIOD OF COMPLETION: 12 Months E.C.V RS: . 1,44,53,256/-
S.N Approximate Quantity Description of Item Morth Unit in Estimate Rate
o Specifica
tion No Amount

Figures Wo Words Figue Words Rs. Figures Words
rds s
1 2 3 4 5 6 7 8 9 10
1 1393 M3 One Earthwork excavation in soils upto SDR by mechanical means 304 1 One Rs. 31.00 Rupees 43183.00
thousand for foundations of structures as per drawing and technical (4th Cum Cubic Thirty one
three specification including setting out, construction of shoring and Revision) meter only
hundred bracing, removal of stumps and other deleterious matter, only
ninety dressing sides of bottom, back filling the excavation earth to
three cubic the extent required etc., complete for finished item of work as
meters only per MoRT&H specification 304(4th Revision)
(a)Above LWL excluding dewatering charges
2 993 M3 Nine 304 1 One Rs. 32.00 Rupees 31776.00

hundred (4th Cum Cubic thirty two
ninety Revision) meter only
three cubic -do- (b)Below LWL including dewatering charges only
meters only
3 48 M3 Forty eight One Rs. 5400.00 Rupees Five

PCC(1:3:6) Nominal mix in foundation with crushed stone
cubic Cubic thousand
aggregate 40 mm nominal size mechanically mixed placed in Spn 1 259200.00
meters only meter four
foundation and compacted by vibration including curing no.2100. Cum only hundred
complete asper Morth Spn no.2100.
only

o Specifica
tion No Amount

rds s
1 2 3 4 5 6 7 8 9 10
4 220 M3 Two Vibrated cement concrete M 15 Grade Concrete using 40mm , MoRT&H One Rs. 6240.00 Rupees Six
hundred 20mm and 10mm size HBG crushed stone aggregate (Coarse Specifica Cubic thousand
twenty aggregate conforming to table 1000-1 and fine aggregate tion 1 meter two 1372800.00
cubic conforming to table 1000-2) including cost, and conveyance of 1500,170 Cum only hundred
meters only all materials to site and all labour charges for machine 0, 2100 forty only
mixing,laying in position, Compacting , Vibrating and curing (4th
including all other incidental and all other operational charges Revision)
of T&P required etc., complete as per MoRT&H Specification
1500,1700, 2100 (4th Revision) for footings of Abutments, Piers
Wing walls and Cut off walls
5 516 M3 Five Vibrated cement concrete M 15 Grade Concrete using 40mm , MoRT&H One Rs. 6240.00 Rupees Six
hundred 20mm and 10mm size HBG crushed stone aggregate (Coarse Specifica Cubic thousand
sixteen aggregate conforming to table 1000-1 and fine aggregate tion 1 meter two 3219840.00
cubic conforming to table 1000-2) including cost, and conveyance of 1500,170 Cum only hundred
meters only all materials to site and all labour charges for machine 0, 2100 forty only
mixing,laying in position, Compacting , Vibrating and curing (4th
including all other incidental and all other operational charges Revision)
1500,1700, 2100 (4th Revision) for Raft footing.

o Specifica
tion No Amount

rds s
1 2 3 4 5 6 7 8 9 10
6 169 M3 One Vibrated cement concrete M 15 Grade Concrete using 40mm , MoRT&H One Rs. 6600.00 Rupees Six 1115400.00
hundred 20mm and 10mm size HBG crushed stone aggregate (Coarse Specifica Cubic thousand six
sixty nine aggregate conforming to table 1000-1 and fine aggregate tion 1 meter hundred
cubic conforming to table 1000-2) including cost, and conveyance of 1500,170 Cum only only
meters only all materials to site and all labour charges for machine mixing, 0, 2200
laying in position,Compacting, Vibrating and curing including all (4th
other incidental and all other operational charges of T&P Revision)
required etc., complete as per MoRT&H Specification
1500,1700, 2200 (4th Revision) for Sub structure for
abutments,Piers and wing walls
7 15 M3 Fifteen Vibrated reinforced cement concrete M 25 grade using 20mm MoRT&H One Rs. 7950.00 Rupees
cubic & 10mm HBG crushed stone aggregate (Coarse aggregate specifica Cubic Seven
meters only conforming to table 1000-1 and fine aggregate conforming to tion 1 meter thousand 119250.00
table 1000-2) including cost, and conveyance of all materials to 1500,160 Cum only nine
site and labour charges, centering, machine mixing, laying, 0,1700 & hundred
vibrating, curing etc., including other incidental hire and 2200 fifty only
operational charges of all T&P as per approved drawings and as (4th
directed during execution but excluding cost of steel and its revision
fabrication charges for finished item as per MoRT&H
specification 1500,1600,1700 & 2200 (4th revision ) and as
directed by the Engineer-in-Charge for Bed blocks & Backing
walls

o Specifica
tion No Amount

rds s
1 2 3 4 5 6 7 8 9 10
8 236 M3 Two Vibrated reinforced cement concrete M 25 grade using 20mm MoRT&H One Rs. 8640.00 Rupees
specificatio
hundred & 10mm HBG crushed stone aggregate (Coarse aggregate Cubic Eight
n 1 2039040.00
thirty six conforming to table 1000-1 and fine aggregate conforming to 1500,1600, meter thousand six
cubic table 1000-2) including cost, conveyance of all materials to site 1700 and
Cum only hundred
meters only and labour charges, centering, machine mixing, laying, vibrating, as per forty only.
M.O.S.T
curing etc.,including other incidental hire and operational
DRG No
charges of all T&P etc., complete as per approved drawings and No.BD/12-
as directed during execution but excluding cost of steel and its fabrication 74A
charges for finished item as per MoRT&H specification 1500,1600,1700 and as &BD/13-
per M.O.S.T DRG No No.BD/12-74A &BD/13-74A for Deck slab 74A
9 6 M3 Six cubic Vibrated cement concrete M 15 Grade Concrete using 40mm , One Rs. 6000.00 Rupees Six
meters only 20mm and 10mm size HBG crushed stone aggregate (Coarse Cubic thousand
MoRT&H 1 36000.00
aggregate conforming to table 1000-1 and fine aggregate meter only
Specifica Cum
conforming to table 1000-2) including cost, and conveyance of only
tion
all materials to site and all labour charges for machine
1500,170
mixing,laying in position, Compacting , Vibrating and curing
0, 2100
including all other incidental and all other operational charges
(4th
Revision)
1500,1700, 2100 (4th Revision) for Levelling course below
approach slab.

meters only 212860.00
table 1000-2) including cost, and conveyance of all materials to Cum
1500, only three
site and labour charges, centering, machine mixing, laying,
1600,170 hundred
vibrating, curing etc., including all other incidental and
operational charges of all T&P etc., complete for finished item 0, & forty only
of work as per drawing BD/1-69 (A) but excluding cost of steel 2702
and its fabrication charges as per MoRT&H specification 1500,
1600,1700, & 2702 for wearing coat over Deck slab.

o Specifica
tion No Amount

rds s
1 2 3 4 5 6 7 8 9 10
12 103 RM One Construction of precast VRCC railing of M25grade using HBG MoRT&H 1 One Rs. 416.00 Rupees Four
crushed stone aggregate of size not exceeding 12 mm and fine Running
hundred Specifica hundred
R.M meter 42848.00
and three aggregate conforming to table 1000-2 true to line and grade, tion sixteen only.
only
tolerance of vertical RCC post not to exceed 1 in 500, centre to
running 2703,
centre spacing between vertical posts not to exceed 2000mm,
meters only 1500,
leaving adequate space between vertical posts for expansion
including cost, and conveyance of all materials to site and 1600,
labour charges, centering, machine mixing, laying, vibrating, 1700(4th
curing etc., including other incidental hire and operational Revision
charges of all T&P as per approved drawings and as directed
during execution, excluding cost of steel and its fabrication
charges as per approved drawings and technical specifications
for finished item of work as per MoRT&H Specification 2703,
1500, 1600, 1700(4th Revision) Hand rails without poot paths
Providing HYSD bars (Fe-415) of different diameters, wrought MoRT&H Rupees Sixty
and put up bars of all diameters including cost and conveyance specifica five
One
13 18 M.T Eighteen of steel to site and all labour charges for fabrication of tion 1600 1 Rs. 65180.00 thousand 1173240.00
Metric
metric reinforcement including cutting, bending, binding rods, tying &2200 tonne one
tones only M.T only
grills, placing them in position etc., complete including cost and (4th hundred
conveyance of binding wire and all handling charges and revision) eighty only
operational charges etc., and including over lapping welding if and as
required etc., complete for all R.C.C items for finished item of per
work as per standard drawings, as per the directions of the I.S.1786
Engineer-in-Charge and as per MoRT&H specification 1600 of
&2200 (4th revision) and as per I.S.1786 of 1985 for Super
structure of R.C.C items.Superstructure 1985

Sl Approximate Quantity Description of Item Morth Unit in Estimate Rate
No. Specifica
tion No Amount

rds s
1 2 3 4 5 6 7 8 9 10
14 Providing HYSD bars (Fe-415) of different diameters, wrought

and put up bars of all diameters including cost and conveyance MoRT&H
One
4.00 M.T Four Metric of steel to site and all labour charges for fabrication of specifica 1 Rs. 63850.00
Metric
tones only tion 1600
reinforcement including cutting, bending, binding rods, tying tonne
&2200 M.T only
Rupees Sixty 255400.00
grills, placing them in position etc., complete including cost and (4th three
conveyance of binding wire and all handling charges and revision) thousand
operational charges etc., and including over lapping welding if and as eight
required etc., complete for all R.C.C items for finished item of per I.S.
hundred
work as per standard drawings, as per the directions of the 1786 of
1985 fifty only
Engineer-in-Charge and as per MoRT&H specification 1600
&2200 (4th revision) and as per I.S.1786 of 1985 for Sub
structure of R.C.C items. Sub-structure
Providing HYSD bars (Fe-415) of different diameters, wrought MoRT

and put up bars of all diameters including cost and conveyance &H
One
15 7.00 M.T Seven of steel to site and all labour charges for fabrication of specifica 1 Rs. 63690.00 Rupees Sixty
Metric
metric tion 1600 three
reinforcement including cutting, bending, binding rods, tying tonne
tones only &2200 M.T only thousand six 445830.00
grills, placing them in position etc., complete including cost and (4th
conveyance of binding wire and all handling charges and hundred
revision)
operational charges etc., and including over lapping welding if ninety only
and as
required etc., complete for all R.C.C items for finished item of per I.S.
work as per standard drawings, as per the directions of the 1786
of
Engineer-in-Charge and as per MoRT&H specification 1600
1985
&2200 (4th revision) and as per I.S.1786 of 1985 for
foundations of R.C.C items.Foundations.

o Specifica
tion No Amount

rds s
1 2 3 4 5 6 7 8 9 10
16 Nineteen MoRT&H One cubic Rs. 2340.00 Rupees Two

meter
cubic Providing Grouted Revetment with rough stone (HBG) of not specifica thousand
19.00 M3 1M3 only 44460.00
meters only less than 300 mm size grouted with 0.20 cum of CC (1:4:8) tion 2504 three
including cost, and conveyance of materials to site and ( 4th hundred
including labour charges for packing the stones for revetment revision forty only
etc., complete for finished item of work as per MoRT&H
specification 2504 ( 4th revision ) and as directed by the
Engineer-in-Charge for quadrential revetment.
17 Pitching with ssrevetment with300 mm size rough stone MoRT&H One cubic Rs. 1513.00 Rupees One 15130.00
meter
including cost, and conveyance of materials to site and specifica thousand
10.00 M3 Ten cubic 1M3 only
including labour charges for packing the stones for revetment tion 2504 five
meters etc., complete for finished item of work as per MoRT&H ( 4th hundred
only. specification 2504 ( 4th revision ) and as directed by the revision thirteen
Engineer-in-Charge for Pitching of slopes for Toe wall only

o Specifica
tion No Amount

rds s
1 2 3 4 5 6 7 8 9 10
18 Providing and laying filter material with Gravel underneath MoRT&H One cubic Rs. 1003.00 Rupees One
meter
pitching in slopes including cost, charges and conveyance of specifica thousand
10.00 M3 Ten cubic 1M3 only 10030.00
materials to site including labour charges etc., complete for tion 2504 three only
meters finished item of work as per MoRT&H Specification 2504 (4th ( 4th
only. Revision) and as directed by the Engineer-in-Charge under revision
Revetment
19 87 M3 Eighty MORT One cubic Rs. 778.00 Rupees

Back filling behind Abutments with gravel including cost and meter
seven cubic Seven
conveyance of all materials to site etc., complete as per Clause &H No. 1M3 only 67686.00
meters only hundred
710.1.4 of IRC : 78and as per MoRT&H Specification No. 2200
seventy
and as per Cl 710.1.4 of IRC :78 2200
eight only
20 69.00 M3 Sixty nine Providing and laying of filter media using 50% of 150 mm IRC MORT One cubic Rs. 1740.00 Rupees One
soling stone and 50 % of 40 mm HBG metal satisfying the meter
cubic thousand
&H No. 1M3 only 120060.00
meters only requirements laid down in clause 2504.2.2 of MoRT&H seven
specifications to athickness of not less than 600mm with smaller
hundred
size towards the soil and bigger size towards the wall and 2200
forty only
provided over the entire surface behind the abutment, wing
wall and return wall to the full height compacted to a firm
condition including cost and conveyance of all metal ,and all
labour charges as directed by the departmental officers as per
drawing and Technical specifications as per clause 710.1.1 of
IRC:78 and Clause 2200 of MoRT&H (4th Revision) for finished
item of work.
No Approximate Quantity Description of Item Morth Unit in Estimate Rate

Specifica
tion No Amount

rds s
1 2 3 4 5 6 7 8 9 10
21 73.00 R.M Seventy Providing weep holes in VCC Abutments, Return walls and wing MoRT&H 1 One Rs. 388.00 Rupees
walls with 100mm Diameter AC pipe extending through the full running
three specifica Three
width of the structure at 1.00m C/C in both horizontal and R.M meter 28324.00
running tion 2706 only hundred
vertical direction so that the weep holes in each horizontal
meters only & 2200 eighty eight
direction is staggered from the weep holes laying above and
(4th only
below lines as shown in drawing including cost and conveyance
of the A.C pipes and labour charges for cutting to required Revision)
length, placing the pipe with a slope of about 1V : 20H towards
stream side face etc., complete for finished item of work for
weep holes as per MoRT&H specification 2706 & 2200 (4th
Revision)
22 10 Nos Ten MoRT&H 1No. One Rs. 1201.00 Rupees One 12010.00
Supplying and fixing of CI drainage spouts complete as per Specificatio Number
numbers thousand
MoRT&H Specification No.2705 and as per drawing No.BD / 1- n No.2705 only
only two
69
hundred
one only
23 381 M3 Three Providing and laying Boulder approns on river bed for protection MORTH 1M3 One cubic Rs. 1545.00 Rupees One 588645.00
hundred against scour with stone boulders weighing not less than 40 Kg Specifica metre thousand
eighty one each as per drawing and technical specifications and as per tion only five
cubic MORTH Specification No.2507.2 Boulders laid dry without wire No.2507. hundred
meters only crates 2 forty five
only
Sub-work:- Forming Approaches

o Specifica
tion No Amount

rds s
1 2 3 4 5 6 7 8 9 10
24 2561 M3 Two Forming embankment with borrowed useful earth from outside MoRT&H One cubic Rs. 204.00 Rupees Two 522444.0
road boundary by mechanical means upto SDR with all leads meters
thousand specifica hundred
1M3 only
five and lifts including pre-watering of soil at borrow area, removal tion 305 and four
of top soil, excavation of soils at borrowed area, conveyance of
hundred (4th only
soil, depositing the soil on the embankment, spreading soil,
sixty one revision)
breaking clods, sectioning, grading and consolidation with 8 to
cubic 10 Tonnes Vibratory Road Roller @ OMC to meet requirement
meters only of table 300-2 of MoRT&H, including all hire and operational
charges of T&P , complete for finished item of work as per
MoRT&H specification 305 (4th revision) (Payment will be made
based on level for finished item of work).

25 594 M3 Five MoRT&H One cubic Rs. 1769.00 Rupees One 1050786.00
Construction of Granular sub-base by providing HBG material meters
hundred confirming to Grading - III of MoRT&H Table 400-2 including Specifica thousand
1M3 only
Ninety four cost, and conveyance of all materials to work site and spreading tion 401 seven
cubic in uniform layers with motor grader or by approved means, on (4th hundred
metres only prepared surface mixing by mix in place method with revision) sixty nine
only Rotavator / approved means at OMC and compacting with only
vibratory roller to achieve the desired density etc., complete for
finished item of work as per MoRT&H Specification 401 (4th
revision) and as directed by the Engineer-in-charge. ( Payment
will be made based on levels for finished item of work ).

o Specifica
tion No Amount

rds s
1 2 3 4 5 6 7 8 9 10

26 471 M3 Four Providing, Laying, Spreading and compacting graded HBG MoRT&H One cubic Rs. 2281.00 Rupees Two 1074351.00
crushed stone aggregate to Wet Mix echieve specification meters
hundred specifica thousand
including cost and including premixing the material with water 1M3 only
seventy tion.406 two
at OMC in Mechanical mix plant carriage of mixed material by
one cubic (4th hundred
tipper to site , laying in uniform layers with paver in base
meters only revision) eighty one
courses on well prepared surface and compacting with
Vibratory roller to echieve the desired density etc., as directed by only
the Engineer-in-Charge and as per MoRT&H specification.406
(4th revision) for finished item of work. (Payment based on levels
for finished item of work)
27 1881 M2 One MORT&H 1M2` One Rs. 26.30 Rupees

thousand square
No. Twenty six
eight meters 49470.30
only and paise
hundred
Providing and applying primer coat with bitumen emulsion on thirty only
eighty one
prepared surface of granular Base including clearing of road
square
surface and spraying primer at the rate of 0.60 kg/sqm using
meters only
mechanical means..

o Specifica Amount
Figures Wo Words tion No Figue Words Rs. Figures Words
rds s
1 2 3 4 5 6 7 8 9 10
28 1881 M2 One Providing and applying tack coat with bitumen Emulsion MoRT&H 1M2` One Rs 9.70 Rupees Nine 18245.70
square
thousand (Medium settting) (Bulk) using Emulsion pressure distributor at Specifica and paise
meters
eight the rate of 0.20 kgs per sqm on the prepared tion 503 only seventy only
hundred bituminous/granular surface cleaned with mechanical broom (4th
eighty one for finished item of work as per MoRT&H Specification 503 (4th revision)
square revision) and as directed by the Engineer-in-Charge.
meters only
29 1881 M2 One Providing and laying of close graded premix surfacing material MoRT&H 1M2` One Rs. 187.00 Rupees One
square
thousand (Mixed seal surfacing)of 25 mm thickness by hot mix plant using Specifica hundred 351747.00
meters
eight hard blasted crushed aggregate of 13.2mm to 0.09mm (Type B) tion 512 only eighty seven
hundred (4th only
as per table 500.2.6 of specification 512 of MORTH (4th
eighty one Revision)
revision ) working out to 0.3375 Cum /10 Sqm premixed with
square
meters only bituminous binder 60/70 grade working out to 23.75 Kg per 10
sqm area including cost of all materials and transporting the Hot
mix to work site laying with mechanical paver finished to the
required grade level and alignment rolling with smooth wheeled
vibratory and tandem rollers to achieve the desired compaction
as per MoRT&H Specific ation 512 (4th Revision) complete for
finished item of work in all respects as directed by Engineer-in-
charge.
Total No. of items 29 ( Twenty Total Rupees One Crore Forty four lakhs fifty three thousand Total Rs. 1,44,53,256/
nine only) two hundred fifty six only. -
BILL OF QUANTITIES
Part-II
Details of Maximum amount reimbursable to the Contractor.

1) Provision for Avagahana Sadassu as per G.O.Ms No 104, T(R&B) Department Dated: 24-05-2005: Rs. NIL
NOTE:
1) The tenderers are eligible for reimbursement of amounts towards Avagahana Sadassu not exceeding the amounts indicated above.
2) The rates mentioned in Bill of Quantities (Part-I) are including overhead charges and contractors profit but excluding VAT as per G.O.Ms.No: 141, T(R&B)
Department, Dated: 27-07-2006. The items covered under overhead charges are as per the MoRT&H standard data book for analysis of rates (First revision).
3) As the overhead charges include engaging technical persons by the contractor and Work insurance, no reimbursement for these will be made separately.
4) The Contractor has to take Policies and certificates of insurance and they shall be delivered to the Superintending Engineer at the time of concluding
Agreement. Failing to comply with the above, the Engineer-in-Charge shall take insurance policy at the cost of Contractor duly deducting the premium from the
Contractor bills.
5) If the contractor fails to employ technical persons, the work will be suspended or department will engage technical persons and recover the cost thereof from the contractor.

PRICE BID
Name of work: Construction of HLB across Pulikaluva at Km 12/10 of Kota-Chittamuru road in SPSR Nellore district.
Estimated contract value (in figures & words): Rs. 1,44,53,256/-

[Rupees Six crores thirty four thousand seven hundred and thirty six only)
I/We ………………… do hereby express my willingness to execute the aforesaid work as per the conditions, standards, specifications, rules, regulations, etc.,
stipulated in the tender documents.
a) at an overall tender percentage of ………% (in figures) …………………………….(in words) Excess/ less over estimated value or at Estimate rates.

FORMATS OF SECURITIES
PROFORMA
BANK GUARANTEE FOR EARNEST MONEY DEPOSIT
WHEREAS ……………………………………………………….. (Name of the Contractor) (here in after called “the Tenderer”) has
submitted his tender response to NIT No………………………. dated:…………………… for the work “
………………………………………………………………………………………………..” (Name of work) (hereinafter called “the tender”).
KNOWN ALL MEN by these present that we ………………………… …………………………………………….……………. (Name

and Address of Bank) ………………………………. (hereinafter called “the Bank” are bound unto Superintending
Engineer (R&B), NELLORE in the sum of* …………………………………………….. for which payment will and truly to
be made to the said Department, the Bank binds itself, his successors and assigns by these presents.
SEALED with the Common Seal of the Bank this …………….. day of ……………..200….
THE CONDITIONS of this obligation are:-
(1) If after Tender opening the tenderer withdraws or modifies his Bid during the period of bid validity
specified in the Form of Tender.
(2) If the Tenderer having been notified of the acceptance of his bid by the Department during the
period of validity.
(a) fails or refuses to execute the Form of Agreement in accordance with the Instructions to
Tenderers, if required; or
(b) fails or refuses to furnish the balance EMD and additional performance Security in accordance
with the instructions of Tenderers.
We undertake to pay to the Department up to the above amount upon receipt of his first
written demand, without the Department having to substantiate his demand, provided that in
his demand the Department will note the amount claimed by him is due to him owning to the
occurrence of one or both of the two conditions, specifying the occurred condition or
conditions.
This Guarantee will remain in force up to and including the date** …………………… after the dead
line for submission of Tenders as such deadline is stated in the Instructions to Tenders or as it
may be extended by the Department, notice of which extension(s) to the Bank is hereby
waived. Any demand in respect of this Guarantee should reach the Bank not later than the
above date.
DATE………………. SIGNATURE OF THE BANK ……………………..
WITNESS……………….. SEAL………………………………………………..
--------------------------------------------------------------------------------------------------------
(Signature, Name and Address)

--------------------------------------------------------------------------------------------------------
* The Tenderer should insert the amount of the EMD in words and figures denominated in Indian
Rupee. This figure should be the same as shown in the NIT.
** 6 months for the deadline date for submission of Tender. Date should be inserted by the
Department before the Tender documents are issued.

PROFORMA
BANK GUARANTEE FOR BALANCE “E.M.D.”
______________________________________________(name & address of Department)

______________________________________________
WHEREAS__________________________________________________ ________
_____________________________________________________________________ _____ __
_____________________(name and address of Contractor ) (hereinafter called “the Contractor”) has undertaken, in
pursuance of Contract No. ________ dated: ____________ to execute the work of _________________ [name of
work];
AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall furnish
you with a Bank Guarantee by a Schedule bank for the sum specified therein as balance EMD / EMD for
compliance with his obligations in accordance with the Contract;
AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee;
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you, on behalf of
the Contractor, up to a total of _____________________ [amount of guarantee]
_________________________________ [in words], such sum being payable and we undertake to pay you,
upon your first written demand and without cavil or argument, any sum or sums within the limits of
________________________ [amount of guarantee] as aforesaid without your needing to prove or to show
grounds or reasons for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Contractor before
presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the Contract or
of the Works to be performed thereunder or of any of the contract documents which may be made between
you and the Contractor shall in any way release us from any liability under this guarantee, and we hereby
waive notice of any such change, addition or modification.
This guarantee shall be valid upto ……………………….. i.e., until 28 days from the date of expiry of the
Defects Liability period.
Signature & seal of the Guarantor_____________________
Name of Bank_____________________________________
Address__________________________________________
Date_____________________________________________

PROFORMA
BANK GUARANTEE FOR ADDITIONAL FURTHER SECURITY
_______________________________________________(name and address of Department)

_______________________________________________
WHEREAS _______________________________ (name and address of Contractor ) (hereinafter called “the

Contractor”) has undertaken, in pursuance of Contract No. ________ dated: ____________ to execute
_________________________ [name of Contract and brief description of works] (hereinafter called “the Contractor”);
AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall furnish
you with a Bank Guarantee by a Schedule bank for the sum specified therein as Additional further security
bank guarantee for compliance with his obligations in accordance with the Contract;
AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee;
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you, on behalf of
the Contractor, up to a total of Rs._____________________ [amount of guarantee]
_________________________________ [in words], such sum being payable and we undertake to pay you,
upon your first written demand and without cavil or argument, any sum or sums within the limits of
________________________ [amount of guarantee] as aforesaid without your needing to prove or to show
grounds or reasons for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Contractor before
presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of the Contract or
of the Works to be performed thereunder or of any of the contract documents which may be made between
you and the Contractor shall in any way release us from any liability under this guarantee, and we hereby
waive notice of any such change, addition or modification.
This guarantee shall be valid upto and until 28 days from the date completion.
Signature & seal of the Guarantor_____________________
Name of Bank_____________________________________
Address__________________________________________
Date_____________________________________________

PROFORMA
BANK GUARANTEE FOR MOBILISATION ADVANCE
To
________________________________
________________________________
________________________________
(name & Address of Agreement Authority)
Sub:- ______________________________________(name of the work)
Gentlemen:
In accordance with the provisions of the Conditions of Contract, Mobilisation advance for the
above-mentioned Contract, _________ _________________ [name and address of Contractor]
(hereinafter called “the Contractor”) shall deposit with ______________________ [name of Department]
a bank guarantee to guarantee his proper and faithful performance under the said Contract for an amount
of Rs.___________[amount of guarantee] 1 _____________________ ____ ______ ____ ______________(in
words).
We, the _______________________[bank], as instructed by the Contractor, agree unconditionally

and irrevocably to guarantee as primary obligator and not as Surety merely, the payment to
___________________ [name of Department] on his first demand without whatsoever right of objection
on our part and without his first claim to the Contractor, for the amount not exceeding
__________________________ (amount of guarantee) 3 __________________________ ____ __ __
________(in words).
We further agree that no change or addition to or other modification of the terms of the Contract
or of works to be performed thereunder or of any of the Contractor documents which may be made
between ____________________[name of Department] and the Contractor, shall in any way release us
from any liability under this guarantee, and we hereby waive notice of any such change, addition or
modification.
1
An amount shall be inserted by the bank representing the amount of the Advance Payment, and denominated in Indian
Rupees.

This guarantee shall remain valid and in full effect from the date of the advance payment under
the Contract until_________________________[name of Department] receives full repayment of the
same amount from the Contractor.
Yours truly,
Signature and seal:_____________________
Name of Bank/Financial Institution:_____________________
Address:_____________________
Date:_____________________

ANNEXURE – I
FORM OF SOLVENCY CERTIFICATE BY BANKS
I, ______________________________________________ Managing Director / Manager /
General Manager / Agent of _________________________________________ Bank Limited do hereby
certify that a __________________________________________ _______________________ [here the
Names and addresses of the contractor] to be solvent to the extent of Rs.__________________ [Rupees
__________________________ ________________________________] as disclosed by the information
and record which are available with the aforesaid bank.
For the ___________________________ Bank

Date:
Place:
Signature of Bank Manager
[Authorised to Sign]

PROFORMA
VAT CLEARANCE CERTIFICATE

1. Name of the Dealer :-
2. Address :-
3. Tin :-
The above dealer has filed returns up to date (Month & Year ) and has paid Taxes due
there in.
The dealer has no pending arrears under APVAT Act 2005, CST ACT 1956 and
APGST ACT 1957, A.P.Entry Tax Act as on date.
This certificate is valid upto a period of Twelve months from the date of issue.
Date :
Place:
Assessing authority
Office of the Chief Engineer (R&B), NABARD,
Andhra Pradesh :: Hyderabad – 500 082

Circular Memo No: Circulars/ NABARD/ DCE (N)/ DEE-I/ 2010, Dated: 18-09-2010
Sub: (R&B) Department – NABARD works – Execution of bituminous items of work – Location of
HMP and temperature of mix – Certain instructions issued - Regarding
Ref: Arising
******
All the Superintending Engineers (R&B) dealing with NABARD works are informed that NABARD
officials had inspected certain works recently. They observed that in certain cases the location of the HMP is
at large distance to the work site due to which the temperature of the mix is not being followed.
In view of that all the Superintending Engineers (R&B) dealing with NABARD works are requested
to follow the instructions given below for all ongoing as well as future works.
1. The execution staff should make a practice to ensure the required temperatures of the mix. They shall
record the temperature of the mix at (i) the HMP, (ii) the time of coming to site, (iii) laying and (iv)
rolling.
2. In case of sub-base layers, the material shall be done mechanically by the mix-in-place method using
a rotavator or similar approved equipment and shall be spread with the help of motor grader of
adequate capacity.
3. The material for WMM shall be mixed using pug mill or pan type mixer of concrete batching plant.
The temperatures of mixes as per MORT&H (4th revision) are tabulated below:
MSS OGPC SDBC
Clause 512 Clause 511 Clause 508
(60/70 gr bitu)

Table 500-5
Bitumen mixing temp 150 to 163 150 to 163 150 to 165

in ˚C
Aggregate mixing 155 to 163 155 to 163 150 to 170

temp in ˚C
Mixed material temp 130 to 160 130 to 160 165 maximum

in ˚C
Rolling temp in ˚C 100 minimum 100 minimum 90 minimum
Laying temp in ˚C --- --- 125 minimum
All the Superintending Engineers are requested to execute the works strictly adhering to
the above instructions and as per MORT&H specifications in toto. All the Superintending Engineers
and Executive Engineers are instructed to inspect the HMPs in their jurisdictions before starting of
works. The Superintending Engineers shall give suitable instructions to all the field officers under
their respective jurisdictions in this regard.
Before starting of any BT work the Superintending Engineer and Executive Engineer
should inspect the HMP proposed for executing any particular work and satisfy themselves about the
temperatures attainable as prescribed above. They should individually submit a certificate clearly
delineating the motorable distance between HMP and site of work. It is observed and out of
experience in the past maintenance of above temperatures is virtually not possible in case the HMP is
located farther than 70 Km from site of work.
In the light of above experience the Superintending Engineers have to be cautious before
submitting these certificates and scrupulously follow the instructions failing which stringent
disciplinary action will be initiated against defaulters without any further notice.
for Chief Engineer (R&B),
NABARD

To
All Superintending Engineers (R&B) dealing with NABARD works
Copy to the Chief Engineer (R&B), Quality Control and Member COT with a request to give suitable
instructions to the QC staff to follow the above mentioned observations during their inspections and
give specific report about the compliance.

Office of the Chief Engineer (R&B)
NABARD, Errummanzil, Hyderabad
Circular Memo No: 1814 / DCE(N) / DEE 1 / AEE 2 / 2009 Dated : 29.01.2009
Sub: NABARD Works – RIDF-XIV – RIDF XIV(RIAD) – Wet Mix Macadam – Amendment to Table
400-11 of MORT&H for gradation limits – regarding
Ref: Arising
*** ***
All the Superintending Engineer(R&B) dealing with NABARD works are informed that an amendment
has been issued by the undersigned to the table 400-11 of MORT&H (4 th revision) pertaining to gradation
limits of Wet Mix Macadam proposed to be used in all NABARD works henceforth.
Table 400-11(A) ( Amendment to table 400-11 of MORT&H (4 th revision))
IS Sieve Designation Percent by weight passing the IS Sieve
53.00 mm 100
45.00 mm 75-90
26.5 mm -
22.4 mm 45-70
11.2 mm 25-45
4.75 mm 20-25
2.36 mm 10-20
600 microns 5-10
75 microns 0-4
N.B: No job mix where in upper limit of a particular screening and lower limit of
immediately subsequent screening as boundaries of mix is acceptable.

Hence all the Superintending Engineers are requested to adopt the above gradation limits while
executing the Wet Mix Macadam for the NABARD works and requested to incorporate the above table and
footnote in the tender schedules and in agreements for the tenders to be called for.
Further the Superintending Engineers are requested to mention the amended table 400-11(A) in the
technical specifications also.
The receipt of the circular memo should be acknowledged.
for Chief Engineer(R&B)
NABARD
To
All the Superintending Engineers(R&B)
Copy to Superintending Engineer(R&B), D&P wing.


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NOTICE INVITING TENDER

GOVERNMENT OF ANDHRA PRADESHg

NIT No. ENC(R&B)Rural Roads/57 / NABARD/ 2014-15, Dated:

: Construction of HLB across Puli

Tenderer Superintending Engineer 1

NO DETAILS Page No.

1. NOTICE INVITING TENDER (NIT)

E) Tender Opening and Evaluation.

3. FORMS OF TENDER QUALIFICATION INFORMATION

 Checklist to Accompany the Tender

E) Finishing the Contract

7. BILL OF QUANTITIES & PRICE BID

Tenderer Superintending Engineer 2

NIT No. ENC(R&B)Rural Roads/57 / NABARD/ 2014-15, Dated:

1) Name of the work : Construction of HLB across Puli

2) Estimate Contract value of work put to : Rs.1,44,53,256/-

5) E.M.D. to be paid in the shape of Demand Draft : Rs.144600/-

6) Date and time for Issue of tender : 04.04.2015 at 4.00 PM to

7) Last date and time for submission of : 20.04.2015 up to 3:30 PM

Tenderer Superintending Engineer 3

14. Eligibility criteria for opening the Price Bid:

(Credit facility / letter of credits / Solvency certificates from Nationalized /Scheduled

Tenderer Superintending Engineer 4

a)V.C.C/VRCC/RCC/ in cum (Combined quantity) : 456 cum

S. No. Equipment Type and Characteristics Minimum required

i) Tippers 5.50 cum capacity 4 Nos

ii) 80/100 KN Static Weight Rollers 2 Nos

iii) Vibratory Roller 1 No

iv) Paver finisher (Mechanical/Electronic) 1 No

v) C.C. Mixers 2 Nos.

vi) Pin Vibrators 2 Nos.

vii) Pan Vibrators 2 Nos.

viii) Weigh Batchers 1 Nos.

ix) Steel centering 500 Sqm

vi) Key Technical personnel

Diploma Holders with adequate experience : 1 No

Tenderer Superintending Engineer 5

Name of work: Construction of HLB across Puli Kalava at Km 12/10 of Kota-

1. Construction of HLB across

a) ECV put to tender: Rs.1,44,53,256/-

c) Period of completion: 12 months

i) Bitumen 60/70 Grade: Rs. 34853.22 per MT

f) Details of provisions included in the ECV put to Tender.

Tenderer Superintending Engineer 7

i) Tippers 5.50 cum capacity 4 Nos

ii) 80/100 KN Static Weight Rollers 2 Nos

iii) Vibratory Roller 1 No

vi) C.C. Mixers 2 Nos.

vii) Pin Vibrators 2 Nos.

ix) Weigh Batchers 1 Nos.

x) Steel centering 500 sqm

c) Availability of the Key personnel

i) Testing machine for determining crushing strength of 1 No

ii) Liquid limit and Plastic limit apparatus 1 No

iii) Slump test apparatus 1 No

iv) Physical balance 1 No

v) Electrically operated oven 1 No

vi) Proctor’s compaction equipment 1 No

vii) Sand replacement method equipment 1 No