Keywords: Registration System, Development
Keywords: Registration System, Development
Keywords: Registration System, Development
This paper presents the research and findings of a student registration system at Makerere
University Business School. It was found out that students have to be physically present on their
campuses to do registration for courses they intend to pursue. With the numerous alternatives in
technological choices, this research sort to find out which alternative would help eliminate the
current difficulties students go through in order to register for the semester. This paper analyzed
this existing system leading to a design and development of a mobile online registration system
which does not require the physical presence of students on campus but to remotely register.
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ACRONYMS
App Application
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Contents
ABSTRACT.....................................................................................................................................i
ACRONYMS..................................................................................................................................ii
CHAPTER ONE..............................................................................................................................1
INTRODUCTION...........................................................................................................................1
CHAPTER TWO.............................................................................................................................4
LITERATURE REVIEW................................................................................................................4
2.6 Conclusion.............................................................................................................................6
CHAPTER THREE.........................................................................................................................7
RESEARCH METHODOLOGY....................................................................................................7
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3.1 Research Approach................................................................................................................7
CHAPTER FOUR.........................................................................................................................10
4.0 Introduction..........................................................................................................................10
CHAPTER FIVE...........................................................................................................................18
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5.0 Introduction..........................................................................................................................18
CHAPTER SIX..............................................................................................................................19
6.0 Introduction..........................................................................................................................19
6.1 Discussions...........................................................................................................................19
6.2 Conclusions..........................................................................................................................19
6.3 Recommendations................................................................................................................19
REFERENCES..............................................................................................................................21
APPENDICES...........................................................................................................................23
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CHAPTER ONE
INTRODUCTION
This chapter contains an introduction, background to the study, problem statement, and
objectives of the project, the study scope, and justification for the project
Commitment towards the success of students of higher education can be achieved through
innovations such as flexible scheduling, continuous enrolment, a university-wide academic social
network, online classes, a digital library, computer simulations and online student registration as
well. This innovative approach helps pioneer many of the conveniences of students - a kind of
education that is research-proven to be just as effective as conventional instruction.
At MUBS, just like the other universities, students are enrolled to pursue a 4-year academic
degree program. Some are also enrolled at either 2nd or 3rd year for a top-up leading to the
award of a degree. Students must pass and obtain the minimum university admission
requirements of the UCE/UACE exams in order to qualify for admission. Other admission
requirements include a Post-Secondary Diploma or Professional Certifications from a recognized
institution.
An enrolled student is expected to register and pay either full or part of the school fees before he
can take courses every semester. In most cases, enrolling and having to register every semester
involves some manual processes which delay processes for both the university and more
especially the students.
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Student registration is done by students mostly at a registration center. Students have to move
physically to campus to complete the registration process. In some cases, students move from
Tororo to the Nakawa campus, about 180 km apart to complete the registration process. The
following are the problems inherent with the current system.
• Students take too much time in processing their registration and worse, this can only be done
with their physical presence on campus.
The study aims at developing a Mobile Online Registration System to alleviate MUBS's
registration process congestion, students' inability to apply for their courses at the convenience of
their home areas, and other issues.
Developing a mobile online registration system that offers capturing of students records at first
year of entry is an effective and accurate way that can reduce on the queues and challenges
students go through. It reduces congestion while meeting the registration deadline, which also
improves on the work load of the registrar.
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1.5 Study Scope
This contains the subject, geographical and time scope.
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CHAPTER TWO
LITERATURE REVIEW
This section reviewed literature from closely related studies that have been carried out by other
researchers from their written articles, books, journals and reports on mobile registration systems
and any other knowledge in line with the study topic. The section contains an overview of
current systems used, user requirements for mobile systems, design-based research in system
development, system testing and related information.
According to a case study by Ralph, Buskirk, and Schmidt (2007) regarding the use of online
projects, students in favor of online projects indicated that the accessibility to the professor for
fast and easy feedback was a great asset. Furthermore, the study revealed that when
implementing technology, students were concerned with the expense of the technology, the
necessity for internet access, and the reliability of the technology. Research on student
perceptions and satisfaction with online registration of courses provide insights to student
reactions and satisfaction with implementation of an online registration system. Hale (2007)
found that student satisfaction surveys reveal that the most important reason for taking an online
registration is its convenience.
The widespread availability of mobile phones and the Internet provide considerable enrichment
in terms of variety of material and formats for presentation over what was possible with the old
correspondence courses. The Chronicle for Higher Education (2007) reported that a university
stated that they use electronic education to add on to their curriculum, not as the main basis. This
lends to the implementation of an online service such as a student registration system to register
for courses.
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2.2 Investigating User Requirements for Mobile Systems
According to Sadia, Bhowan, Bochra&Litayeni (2015), mobile system requirements and
development processes exhibit differences from those of web and standalone systems. There are
many challenges faced in requirements elicitation, such as lack of manpower for requirements
gathering, which at times results in system failure.
According to Lane, Paidi, Raghallaigh, and Sammon (2016), the purpose of gathering
requirements is to capture information from different stakeholders’ views, expressing what to be
built into the system. Additionally, an effective technique for requirements gathering is necessary
with the ability to produce actual requirements to make the project successful.
The third phase is evaluation and testing of the solution. The last phase is documentation, in
which information about the system is written down to guide researchers who may be interested
in carrying out design-based research. An interactive and attractive design of the user interfaces
of mobile applications keeps the users interacting with the prototype for a long time and enables
them to comment on how the final product should look (Rodoslave, 2017).
User interface design, navigation tools, and system notifications are the key factors that influence
user decisions to take on mobile registration applications (Vaghefi, 2019). During the design
stage of a mobile system, only necessary elements to support user tasks should be prioritized.
They should be limited to what is important to the user and use simple and direct language
(Pakal&Sanghani, 2021). Based on Kalimullah, &Sushmitha (2017), it is vital to provide the
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elderly with technological innovations, though they are reluctant to use new technologies such as
mobile systems. This can be resolved by studying user experience, interface design of mobile
registration systems and analysing the relationship between them.
2.6 Conclusion
From the review of literature above, the research team gained a clear understanding of the
background knowledge requirements for system development, requirements gathering, and
system testing in line with the research objectives. The team therefore, relied on such
information to develop the proposed Mobile Online Registration System, which will enable
students to register or enroll for their desired courses at MUBS in the most convenient way.
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CHAPTER THREE
RESEARCH METHODOLOGY
In this section, the researcher presented the methodologies that would be used in carrying out the
research to achieve the objectives of the study. It lays out the research approach, study
population, data collection techniques, system analysis and design, system development
approach, and limitations of the project
The team preferred this approach because it would help achieve and understand a problem
domain through the building and application of a design artifact. In this research approach, the
team developed a Mobile Online Registration System by identifying organizational and user
requirements, thus defining a practical solution to the current problem in the organization. The
team then designed logical models of a Mobile Online Registration System that would improve
on enrolment of students at MUBS.
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3.4 Data Collection Techniques
The project team analysed the current system carefully and a detailed way. This enabled the team
to come up with the new system that may enable the organisation to enhance the provision of
slots for its students.
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5. The team expected some resistance from the system users due to lack of experience in
using such a mobile system especially the remote students. By making the system as
much user friendly as possible made them get used and this will reduce on user
resistance.
6. Since some students Lack gadgets like mobile phones tablets and laptops the system is
most likely to have few users.
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CHAPTER FOUR
4.0 Introduction
This chapter presents system analysis and design for implementation of a Mobile Online
Registration System. The study analysed the current system used, requirements for the new
system, design approach, development method, system interface and system modelling. These
were based on information obtained from observation, interviews and questionnaires that were
used in data collection.
Current system
In the current system, a student having to register must first come to the school to go through the
processes. Students are expected to deposit cheques or bankers draft at the cash office before a
slip is printed out to take to the Faculty Officer. At the bank, students queue for long hours as
well as at the registration centers (faculties). During the registration, each student is asked to
provide some basic personal information such as his/her index number to begin the registration
process. The student’s personal information obtained is fed into the registration system, the
Faculty/Registration Officer then checks to see if details given by the student are correct and
then there is selection of courses. The student is then handed the registration printout and made
to append his signature in a book to confirm his registration. The printout shows the date and
time of registration, courses registered with the number of credit hours allocated for each course.
The student must check the courses registered to be sure those are the ones he has to offer for the
semester.
This is done in the first two weeks of reopening, as a registration center is opened. After that
period, students have to go to the office of the Faculty Officer to be registered. A Student who
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does not meet the deadline attracts a penalty depending on the number of days after the deadline,
especially continuing students. For the fresh students, there is a time frame after which you are
not allowed to register.
The current system requires the physical presence of the student on campus. The student goes to
the registration center to continue the registration process after payment of the required fees.
Fresh students go to the programming unit to have their bio data checked and passport
photographs taken before they can go to their respective faculty offices to be registered after two
weeks.
The system was more human based, making it prone to errors. These errors are in form of
provision of wrong information about students as a result if emotions, forgetfulness and at times
done intentionally.
Ineffective and inefficient information resulting into inconvenience and time wastage.
The registration was tedious since it required a lot of time due to the increased number of
students registering or enrolling
The Mobile Online Registration System would solve the challenges of the current system as
follows;
Reduced errors while registering through the use of this mobile application.
Convenient way for students in enrolment and selection of courses in an effective and efficient
way thus saving time.
Economic feasibility
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The cost-benefit analysis showed that the users were willing to download and use the Mobile
Online Registration System on to their mobile phones from Google play store. Interviews also
revealed that people were to save time and money by doing everything within in their locality.
Furthermore, the students were to get their admissions in time, greater satisfaction for services
and meet their educational objectives. This meant that the proposed system was acceptable by
the users.
Organisational feasibility
The efforts to find out whether people could use mobile application were based on observation.
The researcher found that about majority of people in Nakawa use mobile applications on their
phones such as mobile money application, social media app like WhatsApp, Face book and many
others. It meant that our Mobile registration had potential of being used.
Technical feasibility
There are different technologies on the market and internet for implementation of the system.
These includes but not limited to; Android studio, Google map, MySQL, Java, Kotline, Php and
search engines like Google chrome and many others. Those technologies were freely available
on internet thus the proposed system could be built.
Operational feasibility
Statistically, majority of Ugandans acquired basic education which they can use to learn how to
use mobile devices, applications and systems. The Mobile registration System can be
downloaded on phone once and used all the time by the users.
Time feasibility
The project was scheduled to be completed in two months, given the commitment, collaboration
and communication from project team, the system was to be implemented in agreed and
scheduled time.
Legal feasibility
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The MORS has a login interface to capture the user data like telephone number, email and other
information. This data is to be secured by strong authentication system
through the use of strong passwords composed of numbers, figures and
symbols.
Security; the system must provide control access to the users through the user registration and
login details, for example user password. A user can only access the system when he/she has a
user account and with a unique strong password.
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Availability; the system should be readily available for the authorised users 24/7.
Scalability; the system should be able to accommodate many users and that it can run on any
electronic portable devices.
Usability; the system should be able processes tasks within the shortest time possible.
Accuracy; the vaccination centre location system shall be accurate in all its operations that are
done within the system.
The system should have security controls where the user’s information is protected and kept
confidential from unauthorised users like hackers through the use of strong passwords.
The system should be able to show how the user the tuition fares for the different course units
The user should be able to access his/her registration information from the system using the
mobile phone.
It should enable users to view the progress of their enrolment by use of a phone.
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4.4 System development Method
The proposed system was implemented through a systematic process which included planning,
analysis, design and implementation.
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`4.6.1 Data Flow Diagram of the current system
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4.6.2 Use-Case Analysis
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4.6.3 Exploded Use Case Diagram for system made
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CHAPTER FIVE
5.0 Introduction
In this chapter documents how the conceptual and logical designs of the Mobile Vaccination
Centre Location System was implemented. It shows how the different user interfaces were
developed and inter linked using different programming languages.
Firebase; Firebase provides the tools and infrastructure you need to develop, grow,
and earn money from your app. This package supports web (browser) and mobile-
web
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Login screen
This page enables the users to login into the system and provide login details such as email,
password and other information.
CHAPTER SIX
6.0 Introduction
Under this chapter, the researcher presents the discussions of the study, conclusions and
recommendations the research team has about the finding and the interpretations from the
analysis.
6.1 Discussions
The study was aimed at development of a MORS. This is to assist the students to conveniently
find information on the availability of different courses and registration status, end wastage of
money and time due to congestions at the campus offices, apply in time and get their admission
results using the mobile phones.
6.2 Conclusions
The research team analysed the current system used and identified challenges. These included
the system being human based, characterised by many errors like provision of wrong information
about the students, congestion and other problems. The team had to develop a MORS to combat
such issues and make it easy for users to conveniently enrol within their locality.
Therefore, it can be deducted that research project was to a greater extent successful, as the
research team was able to analyse the current system, collect and analysed data for the new
system, design and implemented the system.
6.3 Recommendations
The research team recommends the following;
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MUBS should appreciate the benefits of this developed system and adopt it for use.
They should encourage interested students to download this mobile system from Google play
store and use it for directing them on procedures
MUBS should ensure increase in the public awareness about their admission status such as
advertising in media for students and parents to minimize congestions at the institution premises.
The government of Uganda and the Ministry of ICT should reduce on the taxes for the use of
internet so that people embrace health technology.
Lack of financial resources to carry out the project tasks was a war tag, for example money for
buying data to get online article, journals and other materials for literature review.
The time scope for the project was narrow which led to inability to implement all the planned
contents into the final system.
Collecting crucial data from some respondents was not easy especially the students who were not
aware of their continuation in education.
An application system with different institutions and subsequent courses offered should be
thought of.
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APPENDICES
Proposed Research Budget
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Gantt chart
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