3.written Communication

WRITTEN COMMUNICATION
Index
1. What is written communication?

2. Types of written communication
3. Importance of written communication
4. Elements of written communication
5. Advantages of written communication
6. Steps to follow
7. How to write an official letter
8. Steps for writing an effective e-mail
9. Use of technology for effective written communication
10. Activity
1. What is written communication?
Writing, typing, and printing symbols to

communicate with an audience are known as
written communication.
1.1 What is written communication?
Written
Sending of communication
messages, orders, skills use
or instructions in grammar,
writing punctuation, and
words
To develop
Effective written written
communication is communication
clear, concise, skills, one should
complete, and practice typing as
without errors. well as improve
vocabulary
2. Types of written communication
Email
Report Memo
Types of
Postcard written communication Letter
Employee
Manual Fax
Instant
Message
3. Importance of written communication skills
Writing communication abilities are necessary at

every stage of life.
It could be written by hand or digitally, like an email

or What's app chat.
3.1 Written communication skills are required at every stage of life
Student
Written
Working
Business Communication
Professional
Skills
Socially
4. Elements of written communication
CONCISENESS
Direct to the point
CLARITY
Simple language
GRAMMAR with specific
Correct grammar information
and punctuation
proves the point
more accurately ELEMENTS
ACTIVE
VOICE
TONE Simple and
Way of writing and comfortable
the emotions it to follow
conveys
5. Advantages of written communication
The communication can be planned and edited in advance by the sender.
The message can be read and reread by the recipient so they can understand it
and respond.
5.1 Written communication skills bring many advantages to both the sender
and receiver of the message
Written communication can be

Opportunity to plan and edit
easily translated into other
communication before sharing
languages.
Enough time to read, Easy to share with a large

comprehend and reply audience
Creative inputs like different

Opportunity to track ongoing fonts, sign and symbols make
conversations for a long period communication more
interesting
6. Steps to follow
Know your goal
Choose the right word and tone
Use outlines
Stay on the topic
Proofread
7. How to write an official letter?
A letter is a written message transmitted from

one person to another through a medium. A
letter may be professional or informal
depending on who it is addressed to and what
it is used for. Along with being a form of
communication and a repository of
information, letter writing has helped writing
flourish as an art throughout history.
8.1 Points to remember while writing an official letter
Your Contact Information John Doe
Date May 15th 2020
Contact Information Cesar Julius

Manager
of the person or company, you are writing to Crystal Lake Company
53 Oak Avenue, Ste5
Dell Village, Wisconsin 54101
Greeting Dear Mr. Julius,
Body of Letter I’m writing to resign my position as customer service representative,

effective August 15, 2020.
The first paragraph should provide an information
I’ve recently decided to go back to school, and my program starts in
early September. I’m resigning now so that I can be as helpful as
In the following paragraphs, provide more info & specific possible to you during the transition.
details
I’m particularly grateful for your guidance while I was considering

The last paragraph should restate the reason you are writing & thank dithering my education. Your support has meant so much to me.
the reader for reviewing your request
Closing Thank you and best wishes

Signature John Doe
8. Steps for writing an effective email
Ensure correct e-mail address

Don’t include the receiver’s name if you are unsure
about it
Have a compelling subject line
Start with an appropriate greeting
Clear the reference in the initial lines
Keep your message short and concise
Be consistent with your font
Write a simple closing
Do a final spelling and grammar check

9. Use of technology for effective written communication
You can improve the effectiveness of your written

communication by utilizing technology and several websites.
Always check your writing's grammar and spelling using the

spellcheck feature.
9.1 You can use technology and different websites to make your written
communication more effective
Use of spellcheck option to check Grammarly.com is one of the best

the spelling and grammar of your free grammar checker tools
written content
Use of Technology
QuillBot.com website helps you

www.cambridgeenglish.org is also
review your writing or grammar
an efficient website to improve
check sentences and also to
writing skills
compose your emails effectively
10. Activity time
Try writing an email
Subject
Greetings
Content
Closing
Summary
1. Meaning of written communication
2. Types and importance of written communication
3. Elements and advantages of written communication
4. Steps to follow while having written communication
5. Points to remember while writing an official letter
6. Points to remember while writing an e-mail
7. Use of technology in written communication

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WRITTEN COMMUNICATION

1. What is written communication?

Writing, typing, and printing symbols to

Writing communication abilities are necessary at

It could be written by hand or digitally, like an email

The communication can be planned and edited in advance by the sender.

Written communication can be

Enough time to read, Easy to share with a large

Creative inputs like different

Know your goal

Choose the right word and tone

Stay on the topic

A letter is a written message transmitted from

Your Contact Information John Doe

Date May 15th 2020

Contact Information Cesar Julius

Greeting Dear Mr. Julius,

Body of Letter I’m writing to resign my position as customer service representative,

I’m particularly grateful for your guidance while I was considering

Closing Thank you and best wishes

Ensure correct e-mail address

Start with an appropriate greeting

Clear the reference in the initial lines

Keep your message short and concise

Be consistent with your font

Write a simple closing

Do a final spelling and grammar check

You can improve the effectiveness of your written

Always check your writing's grammar and spelling using the

Use of spellcheck option to check Grammarly.com is one of the best

QuillBot.com website helps you

Try writing an email

1. Meaning of written communication

2. Types and importance of written communication

3. Elements and advantages of written communication

4. Steps to follow while having written communication

5. Points to remember while writing an official letter

6. Points to remember while writing an e-mail

7. Use of technology in written communication

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