AGENDAS FOR TRIPARTITE SITE VISIT PROGRESS MEETING

1. Introduction

I. Contract Data

 Contract Name: Construction Works of Soddo Junction (Dimtu)-Bilate Military

Training Center Road Project

 Funding: The Government of the Federal Democratic Republic of Ethiopia

 Region: SNNP

 Project Length: 70 Km (25km Main Road, 23km Compound Road, Airfield 3.12km

Runway + 0.45km Taxiway/est.22km)

 Project Start & End Points: Dimtu Town (330 Km from Addis Ababa) and Bilate

Military Training Center

 Design Standard: Upgrading to DC-5 AC Paved Road Functional Classification.

 Employer: Ethiopian Roads Administration

 Engineer: Gondwana Engineering PLC in sub-consultancy with YLS Engineering

PLC

 Contractor: Powercon PLC

II. Important Dates

 Commencement Date: April 14, 2022

 Original Contract Period: 3.0 Years (1,095 Calendar Days)

 Original Completion Date: April 13, 2025

 Extension of Time Granted so far: Nil

 Time Elapsed (As of July 14, 2023): 456 Calendar Days (41.64%)

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2. MOBILIZATION
I. Personnel Mobilization
a) Consultant’s Mobilization

S. S.
Name of Staff Position Name of Staff Position
No No

FULL-TIME STAFFS

1 Tamrat Abera RE 16 Elias Kedir LT

2 Ashebir Tajebe DRE 17 Olana Hailu LT

3 To be named P/ME 18 Nebiat Kedir Mat. Ins.

4 To be named Sr. QS 19 Yared Messele Str. Ins.

5 Jibril Hussen Sr. Surveyor 20 Elias Botola Drafts P.

6 Bekam Gezahegn RoW Mgt. Sp. 21 Dejene Gizaw WI

7 Yonas Beshah Gender Sp. 22 Efrem Hailu WI

8 Dagmawi Yohannes Int. P/ME 23 Lemlem Fisseha Secretary

9 Kirubel Temesgen Int. SE 24 Masresha Yosef Ass. LT

10 Muluken Yirba Int. HE 25 Nahom Million Ass. Sur.

11 Selamawit Amanuel Int. Claim Exp. 26 Matiwos Masre Ass. Sur.

12 Asasahegn Girma Int. Env’st 27 Abayneh Milkessa Ass. Sur.

12 Melaku Minda Int. QS 28 Melat Birhanu Ass. Sur.

14 Wondwossen Gobezie Surveyor 29 Mussie K/Manderso Ass. LT

15 Habtamu Getie Surveyor

INTERMITTENT STAFFS

1 Daniel Legesse Sr. HE 5 Abiyu Darmulo Sr. Hyd.

2 Tezera Fikru Sr. SE 6 To be named Sr. GE

3 To be named Sr. Safety Sp. 7 Sewalem Adal Sr. Cla. Exp.

4 Solomon T/Yohannes Sr. Env’st

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 b) Contractor’s Key Manpower Mobilization
S. No. Position Descriptions Total Available Number

Project Manager 1
1
Office Engineer Head 1
2
Construction Engineer 1
3
Project Administration 1
4
Material Engineer 1
5
Office Engineer 1
6
7 Junior Office Engineer 1

Junior Site Engineer 1

8
Chief Surveyor 1
9
Laboratory Technician 2
10
Forman 3
11
Structural Forman 2
12
Ass. Structural Forman 2
13
Equipment Administration 1
14
Camp Administration 1
15

c) Contractor’s Equipment Mobilization

S. Reporting Month: June 2023

Description Unit
No Planned Mobilized Active Shortage
1 Dozer No. 4 2 2 -2
2 Chain Excavator No. 11 4 4 -7
3 Chain Excavator (JH) No. 2 1 1 -1
4 Grader No. 6 2 2 -4
5 Single Drum Roller No. 8 4 3 -4
6 Loader No. 10 3 3 -7
7 Dump Truck No. 49 20 17 -29
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S. Reporting Month: June 2023
Description Unit
No Planned Mobilized Active Shortage
8 Quarry Truck No. 5 1 2 -4
9 Water Truck No. 8 6 6 -2
10 Fuel Truck No. 1 1 1 0
Wagon Drill with Air
11 No. 2 1 1 -1
Compressor
12 Crusher (350 Ton/Hr) No. 2 1 1 -1
13 Bitumen Distributor No. 2 -2
14 Asphalt Paver No. 1 -1
15 Pneumatic Tyre Roller No. 1 -1
16 Double Steel Drum Roller No. 1 -1
17 Asphalt Plant No. 1 -1
18 Cutter No. 1 -1
19 Stationary Boiler No. 1 -1
20 Concrete Mixer (250 Lts) No. 14 1 1 -13
21 Compactor (Hand Tamper) No. 4 -4
22 Power Broom No. 1 -1
22 Chips Spreader No. - 0
22 Compressor No. 1 -1
Generator (1000KVA) BC &
22 No. 2 -2
Aggregate
24 Generator (100KVA) No. 1 1 1 0
25 Generator Camps (30KVA) No. 1 1 1 0
26 Truck Crane No. 1 1 1 0
27 Engineer's Car No. 9 9 9 0
28 Contractor's Car No. 12 11 11 -1
29 Lowbed No. 1 1 1 0
Total 163 71 68 -92

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 d) Material Mobilization and Production

Produced
S. Material Total Consumed Available on
Unit or
No Description Required Up to date Stock
Supplied

1 Subbase M3 257,660.00

2 Base Course M3 238,050.00

3 Asphalt Agg. M3 105,772.02

4 Chipping M3 740.99

5 Concrete Agg. M3 39,112.00 4220 4220

Bitumen (AC
6 Ton 8,587.98
60/70)

Bitumen (AC
7 Ton 108,810.01
80/100)

8 MC 30 Lit. 27,100.01

9 Kerosene Lit. 352,220.01

10 Rebar Ton 1,621.80

11 Cement Qt 169,152 1200 400

12 Gasoil Lit 6,530,063.10 2 Mil 45000

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3. Facilities and Administration

Item No Provisions/ Facilities Current Status

Construction of All type A, B, C, & D blocks

are completed without proper provision of
1 Housings
potable water and house furniture in
accordance with the Contract.

The construction of Engineer’s office is

completed but major provisions such
2 Engineer’s Office computers, printers, tables, chairs, curtain to
widows and sustained supply of electric
power are still remaining.

About 90 % of the office provisions are

3 Office Equipment
provided by the contractor.

4 Engineer’s Laboratory Similar to the Engineer’s office.

Only soil testing and few concrete testing

5 Laboratory Equipment apparatuses are delivered to the Engineers
Laboratory.

All 4 (four) permanent type B vehicles & 4

(four) Rental vehicles are provided but there
6 Type B Vehicles is lack of proper maintenance whenever
there is breakdown. One (1) vehicle still
remains outstanding.

All Surveying equipment are provided to the

7 Surveying Equipment Engineer and it is under the custody and
utilization of the Engineer.

8 Radio Communication Not Provided.

All Drivers are provided. Proper

9 Drivers maintenance and provision of good quality
of tire are shortcomings in this regard.

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4. Health and safety
i) Health and Safety Report from Contractor Including STD/HIV/AIDS

 Not started yet.

ii) Road Safety and TMP

 Nowadays, there have been improvements in safety and TMP issues.
Accidents are also reported by the Contractor in accordance with Contract
requirements.

5. Public Coordination
i) Site Handover, land acquisition
ii) Traffic Management, Diversions
iii) Coordination with local authorities, key stakeholders

6. Programme and Progress

a) Updated Progress against Programme
i) Physical/Linear Progress (June 2023)

Physical Accomplishment
Previous Total of
Previous This Cumulative Total To-
Months of Previous
2014 FFY Month of 2015 EFY date
2015 EFY Months

% Km % Km % Km % Km % Km % Km

Plan 1.87 1.31 23.32 16.32 25.19 17.63 4.12 2.88 27.44 19.21 29.31 20.52

Actual 0.16 0.11 13.06 9.14 13.22 9.25 1.85 1.29 14.91 10.44 15.07 10.55

A/P (%) 8.54 56.00 52.47 44.90 54.33 51.41

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 ii) Financial Accomplishment (June 2023)

Financial Accomplishment (Million ETB)

Previous Total of
Previous This Cumulative Total To-
Months of Previous
2014 FFY Month of 2015 EFY date
2015 EFY Months

% ETB % ETB % ETB % ETB % ETB % ETB

Plan 1.87 31.95 23.32 472.29 25.19 472.29 4.12 70.24 27.44 467.99 29.31 549.49

Actual 0.16 2.73 13.06 225.46 13.22 225.46 1.85 31.54 14.91 254.27 15.07 257.00

A/P
8.54 56.00 52.47 44.90 54.33 51.41
(%)

iii) Slippage (June 2023)

From Plan
From Time
Master WP Revised WP

Slippage 24.84% 14.24% -

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 iv) Progress by Activity
a) Earthworks

Main Access Road - Earthworks

Station
S. No. Work Description Side Remark
From To

3.2 Common Excavation

3.3 Hard Rock/Boulder Excavation

4 Embankment Works
3+300 4+020 LHS Completed
3+660 4+280 RHS Completed
4+320 4+500 RHS Completed
4.1 1st layer embankment fill
4+320 4+480 LHS Completed
4+520 4+880 LHS Completed
4+640 4+880 RHS Completed
3+300 3+660 LHS Completed
3+660 4+100 RHS Completed
4+320 4+480 LHS Completed
4+680 4+880 RHS Completed
4.2 2nd layer embankment fill
4+020 4+280 LHS Completed
4+940 5+060 LHS Completed
5+140 5+280 FW Completed
5+740 6+000 RHS Completed
5+140 5+280 LHS Completed
4.3 3rd layer embankment fill 5+740 6+000 RHS Completed
22+980 23+300 RHS Completed
4.4 4th layer embankment fill 5+300 5+560 RHS Completed
4.5 5th layer embankment fill 5+300 5+560 RHS Completed
5+320 5+620 LHS Completed
4.6 6th layer embankment fill
6+540 6+800 LHS Completed
4.7 7th layer embankment fill 6+400 6+540 LHS Completed
4.8 8th layer embankment fill 6+000 6+500 RHS Completed

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 Airfield - Earthworks
Station
S. No. Work Description Side Remark
From To
1 Clearing and grabbing
2 Road bed preparation
3 Excavation Works
0+500 0+660 RHS On Progress
3.1 Removal of unsuitable material 1+400 1+600 RHS Completed Partially
1+600 1+800 FW On Progress
0+680 1+400 FW On Progress
3.2 Common Excavation 1+400 1+600 LHS Completed Partially
1+800 2+000 FW On Progress
3.3 Hard Rock/Boulder Excavation
4 Undercut Replacement Fill
0+500 0+600 15m Completed
4.1 1st layer embankment fill (Replacement)
0+500 0+640 45m Completed
0+300 0+500 15m Completed
4.2 2nd layer embankment fill (Replacement)
0+500 0+540 15m Completed
0+000 0+300 30m Completed
4.3 3rd layer embankment fill (Replacement)
0+300 0+500 30m Completed
0+000 0+100 15m Completed
0+000 0+140 15m Completed
4.4 4th layer embankment fill (Replacement)
0+300 0+500 15m Completed
0+300 0+500 15m Completed
4.5 5th layer embankment fill (Replacement) 0+100 0+300 15m Completed
4.6 6th layer embankment fill (Replacement) 0+100 0+300 15m Completed

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 b) Minor and Major Structures Construction

Station Status Remark

Description

0+000 18+000 Not yet Started A total of 67 Minor Structures (MAR)

▪ A total of 61 PC, 10 SC/BC
▪ 5 RCP locations are completed
Minor On Progress
18+000 25+297 while 56 RCP are not yet started.
Drainages (RCP,
▪ 12 SC/BC are not yet started.
SC & BC)
Compound Not yet Started ● A total of 6 Minor Structures (4
Road RCP and 2 SC/BC)

Secondary
Grouted stone 0+000 3+300 Not yet Started LHS
pitching ditch
(Runway)
Masonry ditch Not yet Started
0+000 1+300 RHS & LHS
(Runway)
Masonry ditch Not yet Started
0+000 0+465 RHS, LHS & Rear
(Apron)
Town Section Not yet Started
0+000 2+400 Dimtu Town Section
U-Ditch

8+300 10+300 Not yet Started Bilate Eta Village Section

Village Section
U-Ditch Not yet Started
14+000 14+900 Monopol Village Section
Military
Compound
Road U-Ditch 22+500 25+297 Not yet Started RHS & LHS
(Part of Main
Road)
U-Ditch for
Military All Compound Not yet Started RHS & LHS
Compound Roads
Road

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 c) Precast Production

Produced Number Remark

Description

48” RC Pipe 232 5 moulds

RC U-Drain 416 42 moulds

Curb Stone 142 86 moulds

7. Outstanding Issues
i) Potential Delays, Early Warnings, Causes and Mitigation Measures

▪ Asphalt preparatory works and commissioning.

▪ Bitumen Procurement and mobilization of asphalt related equipment to the project
site.
▪ Scarcity of resources.
ii) Potential Variation or Claims, Increase in Quantities, Early Warnings, Causes and
Mitigation Measures

▪ It will be identified after final design review.

iii) RoW Monitoring

Station
Current Status Remarks
From To

Not Measured Public Utilities and houses (Dimtu

0+000 0+640
Town Section)
E-poles at Monopol (14+000-
0+640 25+297 Finalized
14+700) village not yet removed.
E-poles (0+000-0+500) not removed
Runway Finalized
yet.
E-poles, water supply lines and
Compound Road Finalized
optic fibers along few segments

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8. Appointment of Sub contractors
▪ Not done yet

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9. Employment Opportunities:

Youth & Above Job

Total Staff New Staff (Employees) Types of Employment
Beneficiaries' Report
(Employees) Recruited with In First 6
Level of Permanent by Contract by Age ≤ 29 By Age ≥ 30 By
No. Project Name By Gender Month (July-December) By
Skill Gender Gender Gender Gender
Category Gender Category
Category Category Category Category
F M Total F M Total F M Total F M Total F M Total F M Total F M Total
Soddo Skilled 10 48 58 40 201 241 10 54 64 35 183 218 43 151 194 2 86 88
Junction Semi-Skilled 35 125 160
(Dimtu)- Unskilled 61 61
1 Blate
Military
Grand Total 45 234 279 40 201 241 10 54 64 35 183 218 43 151 194 2 86 88
Training
Center

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10. Information Required
▪ Final design review has been on progress.
11. Quality Management, Procedures and Reporting
▪ Consultant’s progress and comments on performance appraisal systems.
12. Quality Control
▪ Monthly laboratory report summarizing test result from on site, site laboratory or
external laboratories.
▪ Test result failures, causes, rectifications and avoidance measure.
13. Environmental Management
▪ Environmental Management Plan, Preparation, management inspection and
audits.
14. Financial Management
a) Up to June 2023, the project has been generated 09 IPCs.
15. Claim Status
▪ There are no recorded claim statuses so far.
16. Other Matters
▪ RoW Matters (Public utilities in military compound)

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