Ms Excell BASIC

CHAPTER ONE:
Introduction
What is Excel?
- Excel is a spreadsheet program from Microsoft and a component of its Office
product group for business applications.
- Microsoft Excel enables users to format, organize and calculate data in a
spreadsheet.
Cell, row, column:
- to select cell C5, click on the box at the intersection of column C and row 5.
Range examples :
- A range is a collection of two or more cells.
1- To select the range A1:C6, click on cel A1 and drag it to cell C6
1
2- To select a range of individual cells. Hold down CTRL and click on each
cell that you want to include in the range.
Insert row, column:
To insert a row follow these steps:
1- Select row 3
2- Right click
3- Click inset
Auto fill
- Use autofill in excel to automatically fill a series of cells.
1- for example , enter the value 1 in to cell A1 and the value of 2 into cell A2.
2- Select
Move columns:
To quickly move columns in excel without overwriting existing data, press and
hold the shift key on your keyboard.
1- Select a column
2
2- Hover over the border of the selection. Four sided arrow appears.
3- Press and hold the shift key on your keyboard.
4- Click and hold the left mouse button.
5- Move the column to the new position.
6- Release the left mouse button
7- Release the shift key.
Ribbon
- In excel the tabs on the ribbon are: File, Home, Page Layout, Formulas,
Data, Review, View and Help.
- The home tab contains the most frequently used commands in excel.
3
Quick Access Toolbar
- To add a command to the quick access toolbar, execute the following steps:
1- Click the down arrow
2- Click more commands
3- Under choose commands from , select commands not in the ribbon.
4- Select form and click Add.
5- Click ok .
Chapter two
Formulas and function
- A formula is an expression which calculates the value of a cell.
- Function are predefined formulas and are already available in excel.
Enter a formula
4
To enter a formula follow these steps:
1- Select a cell
2- To let excel know that you want to enter a formula , type an equal sign ( =)
Subtract
- There is no subtract function in excel.
- Simply use the mines sign (-)
Multiply
- To multiply numbers in excel, use the asterisk symbol (* )
- The formula below multiply the value in cell
Divide
- There is no divide function in excel.
- Simply use the forward slash (/) to divide numbers in excel.
Square root
- The square root of a number is a value that, when multiplied by itself.
- For example : the square root 16 is 4 or 4^2 = 16 .
- To insert a caret ( ^ ) press SHIFT + 6 .
Worksheets
A worksheet is a collection of cells where you keep and manipulate the data.
- Each excel workbook can contain multiple worksheets.
Insert a worksheet
5
- To quickly insert a new worksheet, click the plus sign at the bottom of the
document window.
Rename a worksheet
1- Right click on the sheet tab of sheet 1
2- Choose rename
3- Type the name you want.
Move a worksheet
1- Click the sheet tab of sheet 2
2- Drag it before sheet 1
Chapter three
Count and sum functions
- the most used functions in excel are the functions that count and sum. You can
count and sum based on one criteria or multiple criteria.
Count
6
- To count the number of cells that contain numbers, use the count function.
Countif
- To count cells based on one criteria
for example ( greater than 40)
Date and time function
7
- To get the year of a date , use the YEAR function.
Current date and time

-to get the current date use NOW function.
Auto complete, Auto fill and Auto correct

 When you can see the AutoFill cursor, hold down your left mouse button
and drag to the right
• Drag your mouse all the way to cell H3, as in the following image:
• When your cursor is in the H3 cell, let go of the left mouse button
• Excel will now complete the days of the week:
8
Formatting
- Formatting in Excel allows you to change the appearance of cells or the
appearance of the spreadsheet as a whole.
Cells
Formatting cells allow you to change the appearance of the value within the cell
without changing the value, such as converting number into a currency or percentage
value.
To change the font size:

1- Select the cell(s) you want to modify.
2- On the Home tab, click the drop-down arrow next to the Font Size
3- Select font size.
To change the font:

1-Select the cell(s) you want to modify.
2- On the Home tab, click the drop-down arrow next to
the Font command

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CHAPTER ONE:

Date and time function

Current date and time

Auto complete, Auto fill and Auto correct

To change the font size:

To change the font:

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