NOTES:

1 These examples of training matrices can be used to assist Schools/Units identify requirements and record training

2 Information can be recorded by individual (See Tab 1) or by Department/Unit (see Tabs 2 and 3).

3 Tab 1 Science School training maps out the training requirements that have been agreed for science School staff, a

4 Tabs 2 and 3 map out mandatory and optional training for technical staff in workshops, recorded by Unit/Departm

5 Training requirements are set out in the relevant topic-based Safety Codes of Practice, published on the H&SS we

6 This spreadsheet reflects the current training requirements for the topics and job roles listed. Other topics may be

Health & Safety Services

Issue 1
Apr-14
ents and record training for staff and students.

or science School staff, and where relevant, students, and provides a record by named individual.

corded by Unit/Department.

blished on the H&SS web site.

ed. Other topics may be identified by line management, based on a training needs analysis.
 Training needs analysis/matrix for science Schools

Name
Line manager/supervisor
School

Course Requirement Refresher Indicate if required When completed add

Y/N date of last completion

School induction Mandatory On entry only

University induction (CQSD) Optional (staff only) On entry
Fire Prevention and Emergency Procedures - fire
safety video Mandatory On entry

Mandatory for lab staff &

Fire awareness and use of extinguishers for postgraduate students
laboratory based staff (H&SS) working with flammable 4 years
liquids or gases
General
Mandatory if cooking with oil
Fire Prevention and Fire fighting - catering (H&SS) and fats 4 years

Mandatory if use computer > On entry - Refresher

Display Screen Equipment - DSEasy 1 hr/day (mandatory for staff; within maximum of 3
recommended for post-grads) years

Mandatory for all "wet"

Introduction to Laboratory Safety (H&SS) laboratory workers On entry

Mandatory if carrying out On entry - topic based

Laboratory and COSHH risk assessment (H&SS) COSHH/Lab risk assessments refresher workshops
as required

Mandatory if leading On entry - topic based

Risk assessment for Fieldwork supervisors (H&SS) fieldwork refresher workshops
Risk Assessments as required
 Course Requirement Refresher Indicate if required When completed add
Risk Assessments Y/N date of last completion

Mandatory if carrying out risk On entry - topic based

General Risk Assessment (H&SS) assessments (not required if refresher workshops
attended COSHH/Lab course as required
risk assessment)

Mandatory if carrying out

Gas cylinder & regulator training activity 5 years

Mandatory if carrying out

Cryogenic decanting activity 5 years

Mandatory if carrying out

GM legislation & practice (H&SS) activity 5 years

Mandatory if carrying out

Radiation - working with open sources (H&SS) activity On entry

Mandatory if carrying out

Radiation - X-rays (H&SS) activity On entry

Hazard-specific Mandatory if carrying out

training Radiation - pXRF activity On entry

Mandatory if carrying out

Lasers (H&SS) activity (Class 3/4) On entry

Mandatory if carrying out

Ladder Safety (H&SS) activity On entry

Mandatory if carrying out

Manual Handling (H&SS) activity 5 years

Mandatory if working with

Food safety & hygiene - Level 1 low risk foods 3 years

Mandatory if working with

Food safety & hygiene - Level 2 high risk foods 3 years

Standard Operating Procedure Use of centrifuge Mandatory if using equipment On entry

Standard Operating Procedure Use of

Microbiological Safety Cabinet Mandatory if using equipment On entry

School Standard
Operating Procedures
(for example)
 Course Requirement Refresher Indicate if required When completed add
Y/N date of last completion

School Standard Standard Operating Procedure Use of Fume

Cupboards Mandatory if using equipment On entry
Operating Procedures
(for example) Standard Operating Procedure Waste disposal Mandatory On entry

Standard Operating Procedure Management of Mandatory if working with

spillages (biological agents, chemicals, solvents) substances On entry

Add School SOPs as required

Rehearse as part of
Fire Warden (H&SS) emergency exercises
Rehearse as part of
Fire Evacuation Officer (H&SS) emergency exercises
Practice within 3
Initial training mandatory if months and
Emergency Roles Use of evacuation chairs/lift (H&SS) appointed for emergency role rehearsed as part of
emergency exercises
Emergency First Aid (H&SS) 3 years
First Aid at Work (H&SS) 3 years
Field-work first aid 3 years
Automated external defibrillator training (H&SS) Every 6 months

Optional for technical staff/ On entry - topic based

Lab safety management (H&SS) lab managers up-date workshops as
required

Mandatory if carrying out

Portable Appliance Testing (H&SS) activity 4 years

Mandatory if carrying out On entry - topic based

Asbestos Awareness (H&SS) work on fixtures/fittings up-date workshops as
required

Mandatory if training out

Gas cylinder & regulator training (level 2) SOPs or responsible for risk 5 years
Specialist safety assessment/systems
training
 Course Requirement Refresher Indicate if required When completed add
Y/N date of last completion
Specialist safety
training Mandatory if training out
Cryogenic decanting (level 2) SOPs or responsible for risk 5 years
assessment/systems

Recommended for people On entry - topic based

Managing biological safety (H&SS) responsible for biological up-date workshops as
laboratories required

Before starting GM
Mandatory for new GM work - refresher
GM for project supervisors (H&SS) project supervisors workshops as
required
Recommended for Event
Events training (CQSD) organisers On entry

Other specialist
training required for
job role e.g.
woodwork training …

Mandatory for people who

Driver awareness training meet the definition of On entry
"University Driver"

Driver training Mandatory for people driving

Minibus driving (via H&SS) minibuses for University On entry
activities
Mandatory if carrying out
Forklift truck driving activity On entry

See 'Driving for Mandatory if carrying out

Work'policy for Off road vehicle/4 wheeled driving training activity - see 'Driving for Work' On entry
further details Policy
School/Department School of

Job Title Lab Technician General Risk assessment Hazar

Introduction to laboratory
Display Screen Equipment
laboratory based staff (M)

Fire awareness and use of

Cryogenic decanting (M*)

GM Legislation & Practice

Radiation - working with

Emergency Procedures -

Gas cylinder & regulator

General risk assessment
University induction (O)
School induction (M)

fire safety video (M)

Fire Prevention and
Entry requirement

open sources (M*)

Lab & COSHH risk
assessment (M*)
extinguishers for

training (M*)
safety (M)

(M*)

(M*)
(M)
Name

Refresher timescale Appropriate A levels or On entry On entry On entry 4 years 3 years On entry As required As required 5 years 5 years 5 years On entry
equivalent

A N Other BSc Biology 1/6/2011 2/3/2011 1/7/2011 3/31/2011 1/10/2011 N/A 6/6/2011 10/30/2011 6/7/2011 N/A N/A N/A

A N Other 2
A N Other 3

M = Mandatory, in accordance with University or trade requirements *if relevant to the individual's role
N/A = Not applicable for the individual, based on type of work undertaken
O = Optional, dependent on job role/specific tasks or individual competency requirements

7 TNA H+S 2011

School/Department

Job Title Hazard-specific training School Standard Operating Procedures (for example) Emergency roles (if appointed, and where

(Level 2 for high risk foods)

Fire Evacuation Officer (M)

(Level 1 for low risk foods)

Procedure Waste Disposal

Emergency First Aid (M)

Procedure Use of Fume
Food safety & hygiene

Food safety & hygiene

Manual handling (M*)

Microbiological Safety
Radiation X rays (M*)

Standard Operating

Standard Operating

Standard Operating

Standard Operating
Ladder safety (M*)

Use of evacuation
Procedure Use of

Procedure Use of

Fire Warden (M)

Cupboards (M*)
centrifuge (M*)

chairs/lifts (M)
Cabinet (M*)
Lasers (M*)

(M*)

(M*)

(M)
Name

Practice within 3
Rehearse as Rehearse months, then
Refresher timescale On entry On entry On entry 5 years 3 years 3 years On entry On entry On entry part of as part of rehearse as part 3 years
emergency emergency of emergency
exercise exercise exercise

Booked
A N Other N/A N/A 11/3/2013 2/1/2012 N/A N/A N/A 1/15/2011 1/15/2011 1/15/2011 1/10/2012 31/8/2014 3/3/2014 4/1/2013

A N Other 2
A N Other 3

M = Mandatory, in accordance with University or trade requirements *if relevant to the individual's role
N/A = Not applicable for the individual, based on type of work undertaken
O = Optional, dependent on job role/specific tasks or individual competency requirements

8 TNA H+S 2011

 School/Department

Other specialist training required

rgency
Job roles
Title (if appointed, and where relevant) Specialist safety training for job role Driver training

Portable Appliance Testing

Cryogenic decanting (Level

Managing biological safety

Fork lift truck driving (M*)

Driver awareness training
Asbestos awareness (M*)
Defibrillator training (M)

Gas cylinder & regulator

Lab safety management

Off road 4 wheel drive

Fieldwork First Aid(M)

training (Level 2) (M*)

First Aid at Work (M)

Minibus driving (M*)

e.g. Environmental

(M for "University

training (M*)
awareness

Drivers)*)
2) (M*)
(M*)

(M*)
Name

(O)
On entry plus On entry plus
Refresher timescale 3 years 3 years Every 6 On entry 4 years topic-based 5 years 5 years topic-based
months updates as updates as
required required

Booked for Booked for Booked for

A N Other N/A N/A 30/6/2014 3/31/2012 6/1/2011 Aug 2014 Aug 2014 N/A N/A N/A N/A N/A

A N Other 2
A N Other 3

M = Mandatory, in accordance with University or trade requirements *if relevant to the individual's role
N/A = Not applicable for the individual, based on type of work undertaken
O = Optional, dependent on job role/specific tasks or individual competency requirements

9 TNA H+S 2011

School/Department School of

School Standard Operating Procedures

Job Title Lab Technician General Risk assessment Hazard-specific training (for example) Emergency roles (if appointed, and where relevant) Specialist safety train

Use of Power & Hand Tools

Portable Appliance Testing

Fire Evacuation Officer (M)
of hearing protection (M*)

Procedure Waste Disposal

Display Screen Equipment
laboratory based staff (M)
Fire awareness and use of

Asbestos awareness (M*)

Woodworking Machinery

Noise awareness and use

Defibrillator training (M)

Emergency Procedures -

Gas cylinder & regulator

Gas cylinder & regulator

Emergency First Aid (M)
University induction (O)

Genral risk assessment

Manual handling (M*)

Fieldwork First Aid(M)

training (Level 2) (M*)

First Aid at Work (M)
School induction (M)

Training (M*) Note 1

Abrasive Wheels (M)

fire safety video (M)

Hand Arm Vibration

Fire Prevention and

Standard Operating
Ladder safety (M*)
Entry requirement

Use of evacuation
Lab & COSHH risk
assessment (M*)
extinguishers for

Fire Warden (M)

Awareness (M*)

chairs/lifts (M)
training (M*)
(M*)

(M*)

(M*)
(M)
(M)
Name

5 years (& Practice within 3

when Rehearse as Rehearse months, then On entry plus
Refresher timescale Appropriate A levels or On entry On entry On entry 4 years 3 years As required As required 5 years machines/ 5 years As required 5 years 5 years On entry 5 years On entry part of as part of rehearse as part 3 years 3 years 3 years Every 6 4 years topic-based 5 years
equivalent operations emergency emergency of emergency months updates as
change) exercise exercise exercise required

A N Other Engineering apprenticeship 1/6/2011 2/3/2011 1/7/2011 3/31/2011 1/10/2011 6/6/2011 10/30/2011 6/7/2011 2/2/2011 Covered by 11/3/2013 2/1/2012 1/15/2011 1/15/2011 1/10/2012 Booked 3/3/2014 4/1/2013 N/A N/A 3/31/2012 6/1/2011 Booked for Aug
or equivalent experience apprenticeship 31/8/2014 2014

BTEC Mechanical
A N Other 2 Engineering

A N Other 3

M = Mandatory, in accordance with University or trade requirements *if relevant to the individual's role
N/A = Not applicable for the individual, based on type of work undertaken
O = Optional, dependent on job role/specific tasks or individual competency requirements
Note 1 - See Safety Code of Practice 46 Part 6 re. training scheme requirements for workshop machinery. Informal on-the-job training is NOT sufficient to assure competency.

10 TNA H+S 2011

 TNA H+S 2011
N/A

Off road 4 wheel drive

training (M*)
3/1/2011

Fork lift truck driving (M*)

Driver training

N/A

Minibus driving (M*)

Driver awareness training
N/A

(M for "University
Drivers)*)
Other specialist training required for job

5 years

11
role

e.g. Environmental
awareness
On entry and
as required

(PPE) Personal Protective

Equipment
On entry

Use of Local Exhaust

Ventilation (M*)
5 years

Hand Arm Vibration

Specialist safety training

Awareness (*M)