SSGSPG Gathering Data Tool

Republic of the Philippines
Department of Education
REGION XII
SCHOOLS DIVISION OF SOUTH COTABATO
SUPREME PUPIL GOVERNMENT / SUPREME STUDENT

GOVERNMENT (SPG/SSG) GATHERING DATA TOOL
In Compliance to DepEd Order No. 47, S.2014 and DepEd Order No. 11, S. 2016
Name of District: __Polomolok South District_

Name of School: _Polomolok Creek Integrated School
(Note: the result of this data gathering shall still be subject for Validation by Division Youth Formation
Coordinators as basis for the provision of technical assistance and monitoring & evaluation.)
SDOSC-SGOD-YFS-SSGSPG-v3.0r0.0,effective03/02/2021
Address: Alunan Avenue, Koronadal City, South Cotabato 9506

Telephone Number: (083)228-3801
Email Address: south.cotabato@deped.gov.ph
REGION XII
INDICATOR YES NO REMARKS

1. The SPG/SSG secures that all grade
/ Functioning
levels are represented by councilors
2. The SPG/SSG secures that all grade
levels are represented by
councilors/representatives are led by s / Functioning
chairperson.
3. The SPG/SSG’s seven permanent Some of the
committees are fully functional during / programs are not
the school year it has served. well established

REGION XII
because of
insufficient funds
and trainings.
4. The SPG/SSG, through the Students’
Welfare Committee, acts upon Students’
/ Functioning
grievances and complaints.
5. The SPG/SSG, through the Student’s Only within the
Welfare Committee, leads the school programs
implementation of special programs and are catered mostly
projects of the Department of Education. and those
(If Yes, kindly fill out/indicate in SPG/SSG / programs of DepEd

REGION XII
Monitoring Tool Part 2B. LIST OF which are feasible
IMPLEMENTED SPG/SSG PROGRAMS, are the ones that
PROJECTS, AND ACTIVITIES (PPAs) are being
implemented by
the SPG/SSG.
6. The SPG/SSG actively involves
homeroom class organization in
/ Functioning
implementing its program and projects
7. The SPG/SSG conduct assessments of
and organizes recognition rites for all / Functioning
qualified co-curricular campus

REGION XII
organizations/clubs.
8. The SPG/SSG president leads and
mobilizes the school’s Coordinating
Council to maximize the participation of / Functioning
the whole student body.
9. The Coordinating Council and the
SPG/SSG has a copy of the annual
action plan containing the synchronized
Functioning
student programs, projects, and /
activities in the campus.
10. The action plan is endorsed by the

REGION XII
SPG/SSG adviser and is approved by the
/ Functioning
school head.
11. The SPG/SSG presidents monitors the
activities of the co-curricular
organizations/clubs through quarterly / Functioning
meetings with the Coordinating Council.
12. The SPG/SSG organizes a grand
orientation day to familiarize all students
regarding the various co-curricular
organizations/clubs which they could / Functioning
join.

REGION XII
13. The SPG/SSG facilitates the
dissemination of information (thru flyers,
posters, social media, etc.) regarding the
various co-curricular
/ Functioning
organizations/clubs which students
could join
14. The SPG/SSG, through the Publicity
Committee, disseminates information on Functioning
matters concerning the SSG/SPG (e.g.
PPAs) /

REGION XII
15. The SPG/SSG adviser monitors the
conduct of the PPAs reflected on the
action plan and the organization’s / Functioning
conduct of meetings.
16. The SPG/SSG has convened at least 2
General Assemblies participated by all
elected homeroom class organization / Functioning
presidents.
17. The Coordination Council and or the
SPG/SSG set rules and standard for the / Functioning
collection of membership fees or

REGION XII
contribution by the recognized campus
co-curricular clubs, approved by the
school head.
18. The school has an SPG/SSG COMELEC
established 21 days before the day of
/ Functioning
Election.
19. For the SPG, the COMELEC is composed
of 3 members from Grade 3 and Grade 4 /
and 4 members from Grade 6. For SSG Functioning
of Integrated Senior HS the COMELEC is
composed of 18 members )3each from

REGION XII
Grade 7-12, For SSG of Stand Alone
SHS, the COMOLEC is composed of 8
members (4 each from Grade 11 and 12)
20. Quarterly Financial Report on the receipt
and or collection made are posted on the
SSG/SPG bulletin board and submitted / Functioning
to school head.
21. The SSG/SPG has a savings bank In our case the
account where in funds raised, received, / SPG/SSG have no
and/or collected are deposited. bank accounts,
instead the

REGION XII
collection made are
Keep and secure by
the SSG/SGP
Treasurer.
22. All funds disbursement and bank
withdrawals done by the SPG/SSG are
accompanied by resolutions, duly noted /
Functioning
by the SSG/SPG adviser.
23. School head is copy furnish with the
resolution(s) relative to the /
disbursement(s) made and other Functioning

REGION XII
financial statements there were.
24. All expenses are supported by official
/
receipts Functioning
25. The SPG/SSG has liquidated all
expenses before making another /
Functioning
disbursement.
26. Financial Statements are posted every
quarterly in the SPG/SSG bulletin board
/ Functioning
and published in every issue of the
school paper.
27. The SPG/SSG, through its Secretariat,

REGION XII
has kept the following documents:
 Action Plan (must contain
synchronized activities as agreed
/ Functioning
upon by the Coordination Council
members)
 Minutes of Meeting Conducted / Functioning
 Documentation/ narrative reports
(of PPAs conducted by the
/ Functioning
SPG/SSG and other legitimate co-
curricular organizations/clubs.)

REGION XII
 Financial Reports and Other
/ Functioning
documents
 List of Accredited Campus Co-
/ Functioning
Curricular Organization/Clubs
 List of Service Providers or
/ Functioning
Partners Establish (if any)
 List of SPG/SSG Officers / Functioning
 List of Accredited Campus Co-
/ Functioning
Curricular Clubs’ Officers
 Accomplishment Reports / Functioning

REGION XII
 List of SPG/SSG Comelec
/ Functioning
members
 Copy of DO no. 47, s2014, DO no.
11, s2016 and other issuances
/ Functioning
relevant to the implementation of
the Student Government Program.
 Election Reports / Functioning

REGION XII
Highlight and / or challenges experience in relation to Organization
(SSG/SPG, and other Co-Curricular Activities):
Some of the programs of SPG and SSG are not fully functioning with our
school because of lack of materials and even trainings of the officers.
Best Practices/Innovations:

REGION XII
Despite of all the challenges and lacking issues. The SPG/SSG officers are
doing their best to accomplish whatever task and programs they are
assigned to work on. They are also well-involved with the community
activities such as clean-up drives and tree-planting activities.
Recommendation for Improvement:

REGION XII
There should be fund coming from the school for the efficient trainings of
the officers because even we say that most of it are free, we cannot hide the
fact that these officers need an allowance specially in our case that most of
them are Indigenous People.
Accomplished by: JORALYN P. ZAPANTA/ ROBERT KIER T. TOMARO


REGION XII
SSG / SPG ADVISER
Date: 03/18/2021
Concurred by: PINKY D. SACDALAN, PhD

School Principal / School Head)

REGION XII
Validated by: _____________________________________________________________

PDO-I (Division Youth Formation Coordinator)
Date: _________________________


SSGSPG Gathering Data Tool

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Republic of the Philippines

SUPREME PUPIL GOVERNMENT / SUPREME STUDENT

Name of District: __Polomolok South District_

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

INDICATOR YES NO REMARKS

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

Recommendation for Improvement:

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

Accomplished by: JORALYN P. ZAPANTA/ ROBERT KIER T. TOMARO

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

Concurred by: PINKY D. SACDALAN, PhD

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

Validated by: _____________________________________________________________

Address: Alunan Avenue, Koronadal City, South Cotabato 9506

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