UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA

FACULTY OF TELECOMMUNICATION AND INFORMATION

ENGINEERING

SOFTWARE ENGINEERING DEPARTMENT

Introduction to Computers

Lab Manual 4 and 5

 Microsoft Word 2016
Statement Purpose:
The objective of this lab is
1. To cover all features of Microsoft Word 2016 Review Tab.
2. To add Table of Contents and a Chart in a document.

Resources required:
1. A desktop computer
2. Microsoft Office 2016

Review Tab:

Proofing
The first section of the Review Tab is Proofing. Change how word corrects and formats your
text.

1. Spelling & Grammar Checker (F7):

Check the spelling and grammar of the document.

2. Thesaurus (Shift+F7):

Suggest other words with similar meaning to the word you have selected.

3. Word Count:

Find out the number of pages, words, paragraph and lines in the document.
 Language

Translate:

Translate words or paragraph into different language by using bilingual dictionaries or machine
translation.

Click here to set the language.

Comments

i) New Comment:
To add a comment about the selection.

ii) Delete:

Click here to delete one or all the comments in the document.

iii) Previous:

Navigate to the previous comment in the document.

iv) Next:

Navigate to the next comment in the document.

v) Show Comments:
Document before clicking Show Comments Option.

Document after clicking Show Comments Option.

Tracking

i) Track changes (Cntrl+Shift+E):

Track all changes make to the document including insertions, deletion and formatting changes.

Lock Tracking: When tracked changes is off, you can’t turn off the feature, and you can’t
accept or reject changes.

Example:
ii) Simple Markup:

Choose how you would like to see changes in the document.

Simple Markup: Default, shows where changes are with a red line in the margin.

No Markup: Hides markup to show what the incorporated changes look like.

All Markup: Shows all edits with different colors of text and strikethrough.

Original: Shows the document in its original form.

iii) Show Markup:

Choose what types of mark up to show in your document. For example, you can hide comments
or formatting changes.

iv) Reviewing Pane:

Show all the changes in your document in a list.

Example:
 Changes

i) Accept:

Click here to access other options such as accepting all changes in the doc.

ii) Reject:

Click here to access other options such as rejecting all changes in the doc.

iii) Previous:

Navigate to the previous revision in the document so that you can accept or reject it.
iv) Next:

Navigate to the previous revision in the document so that you can accept or reject it.

Compare

Compare two documents to see the differences between them. You can also combine revisions
from different people into a single document.

Compare:
Combine:

It will combine two documents into one.

Protect
i) Block Authors:

The Block Authors feature is available only when your document is saved to a Microsoft
SharePoint Foundation 2010 site that supports Workspaces.

1. Select the part of the document that you are working on.

2. On the Review tab, in the Protect group, click Block Authors.

The section is now marked as blocked.

ii) Restrict Editing:

Limit how much others can edit and format the document. For example, you can prevent
formatting changes, force all changes to be tracked, or only enable commenting.
References Tab:

Table of Contents
How to Add a Table of Contents in Word 2016:

If you want to add a table of contents to your Word document, one that can be easily updated if
you change your doc then to use this helpful feature, all you have to do is format your Word
document appropriately.

Example:
To insert your table of contents:
1. Format your document using heading styles found on the Home tab, e.g., Heading 1,
Heading 2, and so on. Word will create your table of contents based on these headings, so
do this for all of the text you want to show up in the table of contents.

2. Place the cursor where you want the table of contents to appear (usually, the
beginning of the document).
3. Click Table of Contents on the References Tab, and choose one of the types of tables
of contents available.
The two automatic tables can be updated when you change the heading text, rearrange the order
of your content, or change between heading styles. (They only differ by either saying "Contents"
or "Table of Contents" at the top.)
Alternatively, if you click the Custom Table of Contents… option, you can format the way the
table of contents will look: Choose a different style, hide page numbers, include more heading
levels than the default three levels, and more.

If you choose instead to create a manual table of contents, Word will add dummy text to the
table instead of using your headings, you'll have to manually type in each entry, and Word won't
be able to update the table of contents for you.

Once you've chosen one of the automatic tables of contents or the custom option, Word will
create the table of contents for you.

Updating the Table of Contents

To update the table of contents--for example, if you changed the heading title or page numbers
have changed:

1. Click anywhere on the table of contents, then click Update Table…

2. Choose to update either the entire table or just the page numbers.
Note: Remember to do this before you finalize your document so the table of contents will be
current.

The table of contents is a finishing touch on long documents, such as reports, manuals, or books.

Insert a Chart:

Add a chart to your document in Word

To create a simple chart from scratch in Word, click Insert > Chart, and pick the chart you want.

1. Click Insert > Chart.

 2. Click the chart type and then double-click the chart you want.

3. In the spreadsheet that appears, replace the default data with your own information.

Note: When you insert a chart, small buttons appear next to its upper-right corner. Use the Chart

Elements button to show, hide, or format things like axis titles or data labels. Or use the Chart

Styles button to quickly change the color or style of the chart. The Chart Filters button is a
more advanced option that shows or hides data in your chart.
 4. When you’ve finished, close the spreadsheet.
5. If you want, use the Layout Options button to arrange the chart and text in your
document.

Lab Tasks: Marks: 10

A. Insert Table of Contents in a document as shown in the document given with lab manual.
Data to use for this task is also given in a separate document.
Marks: 5

B. Insert a chart and make it as shown in the given document by using appropriate options.
Marks: 5