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CANARA BANK

HEAD OFFICE, BANGALORE

OFFER DOCUMENT

FOR

HIRING OF PREMISES

UNDER

TWO BID SYSTEM

Issued By:
General Administration Section Telephone : 0184 – 4034892, 8572800777
Circle Office
Karnal E-mail : pecokar@canarabank.com

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OFFER DOCUMENT INVITING OFFERS UNDER TWO-BID SYSTEM FOR REGIONAL OFFFICE
GURGAON :

SN LOCATION DISTRICT
1 GURGAON CITY GURGAON

The Offer document consists of the following:

TECHNICAL BID:
i) Notice Inviting Offers
ii) Instructions to offerers
iii) Terms & Conditions
iv) Carpet Area Definition
v) Strong Room specifications

FINANCIAL BID:

i) Rate/ rental details of the premises offered.

All the above mentioned documents are to be submitted to the bank duly signed
by the offerer/s on all pages.

***********

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NOTICE INVITING OFFERS FOR HIRING OF PREMISES

CANARA BANK
General Administration Section,
CIRCLE OFFICE Tel: 0184 – 4034892, 8572800777
BAY SITE 17-18 Fax: 0184 -4063657
SECTOR 12, KARNAL 132001 E-Mail: pecokar@canarabank.com

CANARA BANK intends to take Commercial premises on lease basis from Individuals/
Firms. Offers are invited under Two Bid System for as per details given below:
Requirements :

S No Name of premises Required Area Remarks

Catagory (Carpet Basis)
1. Gurgaon Regional Urban 5000 Sft A) Premises on ground floor
Office will be preferably considered.
Premises offered on multiple
Location: GURGAON floor summarily reject.
CITY
B) Premises should have
Distt. : GURGAON
adequate parking.
C) Required Power load is Min.
80 KW (as the case may be).

1. The prospective offerers meeting the above requirements are requested to

collect the Offer Documents from the Office/Branch at the above address OR
Offer Document can also be downloaded from our website www.canarabank.com.
2. Duly filled in offers placed in a Sealed Envelope superscribed as “OFFER FOR
HIRING OF PREMISES AT.…………….. (Location, Place, please mention the place for
which offer is given)” shall be submitted up to 3.30 PM on 08.07.2024to GA
Section, Circle office KARNAL at the above given address. (Please submit
separate application for separate locations, if the offerer is submitting
applications for more than one location).
3. The “Technical Bid” will be opened on 08.07.2024 at 3.30 PM at the above office
in the presence of bidders or their authorized representatives who may choose to
be present.
No Brokers /intermediaries shall be entertained. Canara Bank reserves the right
to accept or reject any or all offers in full / part without assigning any reasons
whatsoever.

Sd/-
Authorized official of the Bank

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Instructions to Offerers

1. The Notice Inviting Offer, Instructions to offerers, Terms and Conditions, Technical
details of the premises offered, Carpet Area Definition, Strong Room specifications
and Financial Bid will form part of the offer to be submitted by the offerer.
2. The offers are to be submitted in Two Bid System i.e., Technical Bid and Financial
bid.
3. The Technical Bid consists of all the required information called for in a
questionnaire and shall contain, inter alia, the details regarding the property viz.,
Name & Address of offerer, location, area of the plot, copy of sanctioned plan with
completion / occupation certificate, floor area of portion to be leased, specification
of internal finishes, amenities, sanctioned electrical power load, usages of the
property, title reports to confirm ownership and clear marketability, and other terms
and conditions relevant to the hiring of premises (other than the price). The
Technical Bid shall be submitted in sealed cover (Marked Envelope-1) superscribed
as “Technical Bid for Hiring of Office Premises for Canara Bank Branch/Office
at…………….(Location, Place)”. The Name & address of the offerer to be mentioned
on the cover without fail.
4. The Financial Bid shall contain only financial details i.e., rate/ rent per sq.ft. on
carpet area basis and other financial implications. The Financial Bids will be placed
in a sealed envelope (Marked Envelope -2) and superscribed as “Financial Bid for
Hiring of Office Premises for Canara Bank at……………… (Location, Place)”. The Name
& address of the offerer to be mentioned on the cover without fail.
5. Both the sealed envelopes shall be placed in a bigger sealed envelope superscribed
as “OFFER FOR HIRING OF PREMISES FOR CANARA BANK AT……….. (Location,
Place)” and submitted at the address given in the Notice Inviting Offers on or before
the last date and time for submission.
6. Offers received with delay for any reasons whatsoever, including postal delay after
the time and date fixed for submission of offers shall be termed as “LATE” and shall
not be considered.
7. Copies of the following documents are to be submitted with Technical Bid in support
of the details furnished there in.
i. A set of floor plans, sections, elevations and site plan of the premises offered
showing the detailed dimensions, main approach road, road on either side if any
width of the road/s and adjacent properties etc.,
ii. A copy of the title of investigation and search report along with copies of title
deeds.
iii. Documents related to conversion of land use to Non-agricultural purpose from the
competent authority.
8. All columns of the offer documents must be duly filled in and no column should be
left blank. All the pages of the offer documents are to be signed by the offerer
/authorized signatory. In case of joint ownership, all the joint owners have to sign
all the pages of the bids (Technical and Financial Bids). Any over- writing or use of
white ink is to be duly authenticated by the offerer. Incomplete Offers / Offers with
in-correct details are liable for rejection.
9. In case the space in the offer document is found insufficient, the offerers may
attach separate sheets.
10. The offer submitted shall be in compliance to the terms/conditions specified in the
offer document. However, any terms in deviation to the terms/conditions specified
therein, shall be furnished in a separate sheet marking “list of deviations”. Bank

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reserves the right to accept or reject all or any of the deviations without assigning
any reason.
11. Separate offers are to be submitted, if more than one property is offered.
12.i) The Technical bids will be opened on Date & Time stipulated in the Notice
inviting Offers in the presence of offerer/s at our above office. Offerer/s
is/are advised in his/her/their own interest to be present on that date, at
the specified time.
ii)The preliminary short-listed offerers will be informed in writing by the Bank for
arranging site inspection of the offered premises.
iii) After the site visit, the Technical Bid will be evaluated on various parameters like
location, amenities available, exclusivity, nearby surroundings, proneness to water
logging / flood etc, quality of construction, efficacy of the internal layout of
premises and layout of buildings in the complex etc., and suitable offers shall be
finalized /shortlisted for opening Financial Bid.
13. NOC obtained from Huda/Municipal committee/ Municipal corporation
/ District town planning should be enclosed. IF ANY BIDDER NOT ENCLOSE
COPY OF CLU/APPROVED MAP/COMMERCIAL PERMISSIONS, THE SAME WILL BE
REJCTED WITHOUT GIVING ANY REASON.
Canvassing in any form will disqualify the offerer.
14. The offer submitted shall remain open for consideration for a minimum period of
“Three months” from the date of opening of Technical Bids.

15. METHOD OF EVALUATION OF SHORTLISTED OFFERS:

The bids of shortlisted offerers will be evaluated on techno-commercial basis giving
weightage as detailed below:
a. Technical Evaluation - 60%
b. Financial Evaluation - 40%
The Technical Bids of shortlisted premises shall be evaluated with the following
parameters & weightages and the rating will be awarded.
Sl.
Parameters Marks allotted
No.
(standard)

Location (viz., main road, side road, commercial, 15

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residential & frontage, visibility, elevation, width of
frontage for signage, advertisement value etc)

Floor (Ground - 25 / FF & above Floors with Lift Facility- 25

2
15/FF & above without Lift Facility -5)

Amenities provided/agreeable by landlord like Lift, DG 10

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Set provisions, Parking & if extended lease periods
beyond 5+5 yrs such other factors beneficial to the bank.

Building layout, its specifications (viz., age of building, 10

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shape, ventilation, less number of columns, ceiling
height, flooring etc)

Total Marks 60

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Financial bids in respect of short listed premises will only be opened and evaluated for
40% weightage. The Lowest quote of financial bid will be treated as the benchmark and
allotted with 100% marks (i.e., 40 marks). The marks for other offers shall be arrived at
allotting marks in proportion to the rate quoted by them.
The final ranking of the offers will be a total of marks obtained in the technical
evaluation and the financial evaluation. An illustrative example is furnished below.

Offerer Marks for Rate per sft Marks for Total Marks and position
Technical quoted In Financial
Evaluation the Financial Evaluation
( 60 marks) Bid (40 Marks)

1 2 3 4 5 = (2+4)

A 55.00 50.00 36.00 91.00 - Highest score -

L1

B 33.00 45.00 40.00 73.00

L3

C 37.00 55.00 32.73 69.73

L4

D 56.00 52.00 34.61 90.61

L2

16. Offerers are requested to submit their lowest possible quotes in the Financial Bid as
negotiations / discussions will be held only with the L1 arrived as detailed above.
17. The offer should be submitted in prescribed format only. Offer submitted in other
than prescribed format will be liable for rejection. The offerers are requested to
quote the rental rate after going through carefully the “Carpet Area Definition” and
the “Strong Room Specifications” detailed in this document.
18. Canara Bank reserves the right to accept any offer or to reject any or all offers at
its sole discretion without assigning reasons thereof and does not bind to accept the
lowest tender.

Place : Signature of Offerer/s with seal

Date :

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Terms and Conditions

1. Property should be situated in good commercial with congenial surroundings and
proximity to public amenities like Bus stop, Banks, Markets, Hospitals, and Schools
etc.
2. There should not be any water logging inside the premises and surrounding area.
3. Offerer to provide adequate parking space for vehicles of Bank staff and customers.
The premises should have good frontage and proper access.
4. Preference will be given to premises ready for occupation. The owners of such
premises will have to hand over the possession of premises within two months of
the acceptance of their offer by the Bank duly completing the strong room and
other Civil / Electrical works as required by the Bank.
5. The entire offered area shall be available in a single floor and preferably in Ground
Floor. In case the offered premises split in multiple floors the offer shall be
summarily rejected.
6. The premises shall be preferably freehold. If it is leasehold, details regarding lease
period, copy of lease agreement, initial premium and subsequent rent shall be
furnished and permissibility of sub-leasing shall be established. The title report
proving ownership and clear marketability is to be enclosed.
7. Lease agreement for the premises finalized will be entered into with the
landlord/s.
8. Minimum period of lease will be 10 years with enhancement in rent for the second
block of 5 years (Rural/Semi Urban - 10% to 15%, Urban – 15% to 20% and Metro -
20% to 25%) with minimum notice period of 3 months for vacation by the Bank.
9. Payment of rent will be on Carpet area basis only. Carpet area shall be arrived
after joint measurement by bank’s empanelled architect as per the Bank’s Carpet
area Definition.
10. The rent shall be inclusive of basic rent plus all taxes / cess present and future –
House tax, property tax, and Municipal taxes. Maintenance charges and service
charges like society charges etc. The rent will be paid from the date of taking
possession of the premises. Nothing extra will be paid other than the monthly lease
rent. If the offerers are not agreeable to bear any of the taxes / charges, it should
be clearly mentioned in the offer.
11. GST at the applicable rates on rental payment shall be borne by the Bank.
12. Bank may install its On-Site ATM within the offered premises. No additional rent
will be paid for the ATM. In other words, Branch area and ATM area will be clubbed
for determining the rent payable. The offerers at their own cost have to construct
ATM enclosure within the offered area as per the plan lay out of the Bank’s
Architect.
13. The offerers at their own cost secure and provide the required power load with
independent meter. Energy Meter is to be provided by the landlords. Bank will be
paying consumption charges only.
14. Adequate and uninterrupted water supply – preferably municipal water supply – to
the premises shall be arranged with required capacity of underground tank/ over
head tank and pump. In case, Municipal water supply is not adequate, alternate
potable water source shall be made available. Bank will bear the actual
consumption charges only.
15. Property should be commercial and certificate for the same should be enclosed
with the tender document.

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16. NOC obtained from Huda/Municipal committee/ Municipal corporation

/ District town planning should be enclosed. IF ANY BIDDER NOT ENCLOSE
COPY OF CLU/APPROVED MAP/COMMERCIAL PERMISSIONS, THE SAME WILL BE
REJCTED WITHOUT GIVING ANY REASON.
17. Offerers at their cost have to construct separate toilets for Ladies and Gents.
18. The landlords during the currency of the lease shall carryout repairs and
maintenance works for the premises and to make the building tenantable and leak
proof / water proof as per the requirement. Painting of the premises is to be done
once in 3-5 years.
19. During the period of tenancy, if the Bank desires to carryout alterations if any
within the premises at Bank’s cost, the Offerer will permit the same on the existing
lease terms and conditions.
20. Registration & Stamp duty charges will be shared between the Landlord and the
Bank in the ratio 50:50.
21. Income-tax and Statutory clearances shall be obtained by the lessor at their
own cost as and when required.
22. Income tax on rental payment will be deducted at source (TDS) at prevailing rate.
23. Offerers, at their cost, have to provide:
a) Collapsible gates of full size for external entrances.
b) Rolling shutters for external entrances with necessary locking arrangements.
c) MS Grills for all windows and ventilators and other such other openings.
d) The building construction shall conform to relevant IS Codes and shall be
earthquake resistant.
e) Provision of proper adequate space for Bank’s Sign Board, VSAT, DG Set/
Inverter / Solar Panel.
f) Good quality ceramic tile flooring in Rural and Semi Urban areas and vitrified
flooring in Urban and Metropolitan Areas. Non-Skid ceramic tile flooring in
toilets with about 5’ ht. Ceramic tile dado.
g) All sanitary fittings and toilet accessories such as commodes, urinals, wash
basins, taps, health faucets etc., of standard quality.
h) Electrical distribution system including light points, power points, distribution
boards and good quality earthing (conforming to Indian Electricity Act and Local
Electricity Board rules and regulations).
i) Required number of pucca morchas for security purpose will be provided as per
Bank’s specifications wherever necessary.
j) Separate toilet for ladies and gents.

Signature of the offerer/s

Place :
Date :

CARPET AREA DEFINITION

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The carpet area of any floor shall be the floor area worked out excluding the following
portions of the building:

1. Toilets (Ladies and Gents)

2. Common Verandahs, Passages, Corridors

3. Open Balconies
4. Common Entrance Hall
5. Car porch whether common or exclusive

6. Common Staircase and mumties

7. Lift well and shafts

8. Common Garages / parking which is common to all

9. Common Canteen Areas

10. Air conditioning ducts and common AC plant rooms.

11. Pump house areas.

12. Space occupied by walls, columns and pillars
13. Any other area which is common to all tenants.

I/We am/are agreeable to exclude the area covered under the above items and willing
to accept the rent and advance rent strictly on the basis of carpet area to be arrived at
after joint measurement.

Signature of the offerer/s

Place:
Date :

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SPECIFICATION FOR CONSTRUCTING RCC STRONG ROOM (“B” CLASS)

The specifications for strong room for branches are detailed hereunder:
I. THE SPECIFICATIONS FOR THE STRONG ROOM ARE AS FOLLOWS:

WALLS : R C C 1:2:4 30 cm (12”) thick

FLOOR : R C C 1:2:4 15 cm (6”) thick

FLOOR:
15 cm (6” thick) heavily reinforced over the existing plain cement concrete
flooring for vaults in Ground floors and over existing RCC slabs in vaults in upper
floor ( the strength of the slab in such case will have to be checked to allow for the
additional dead and super imposed load).

CEILING - R C C 1:2:4

30 cm (12” thick). Where it is not feasible to provide a RCC slab as specified, the
ceiling may be fortified with MS grills consisting of 20 mm rods spaced 75 mm c/c in
angle iron frame work.

Reserve Bank of India has specified ceilings fortification only in cases where it is not
feasible to provide RCC slab of specified thickness.

If it is not possible to provide the strong room with the ceiling of prescribed
thickness of 30 cms (12”) or provide fabrication with MS grills, RBI would be
prepared to consider relaxation of the existing specification on merits of individual
cases, provided the floor space directly above the strong room is also in the
possession and occupation of the Bank.

II. THE MINIMUM REINFORCEMENTS AS ADVISED BY RBI ARE GIVEN BELOW:

WALLS :

12 mm dia mild Steel/tor steel @ 6”c/c both ways and on both faces of the wall (a
formation of reinforcement matt of about 6”x 6”) on either face of the wall to be
obtained.

FLOOR : Same as in the case of walls but only on one face.

CEILINGS : Same as in the case of walls.

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Further where reinforcement is proposed on two faces of a RCC member, it shall be

staggered in such a manner that any view taken at right angles to the matt
formation would show reinforcement at every (3”) c/c in elevation ( in respect of
walls) and in plan (in respect of ceiling slab).

The above reinforcements are only the minimum and depending on the structural
requirements, the structural consultants for the work, should design and detail out
actual reinforcements required but these shall not be less than what are specified
above.

III COLUMN SIZES :

Two columns of 10"x10" size with 6 nos of 12 mm dia TOR Steel main rods and 6 mm
dia binder rods are to be done only after fixing the door and ascertaining the plumb
line.

IV AIR VENTILATORS GODREJ STEELAGE

Overall opening 24"x24" 24"x24"
Clear opening 18"x18" 18"x18"

When the strong room is divided into 2 portions for cash and lockers, two ventilators
for both the rooms are to be provided. The Air ventilator/s should not be fixed on
the exterior / outer walls.

Signature of the offerer/s

Place:
Date :

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