Terms
Terms
CANARA BANK
OFFER DOCUMENT
FOR
HIRING OF PREMISES
UNDER
Issued By:
General Administration Section Telephone : 0184 – 4034892, 8572800777
Circle Office
Karnal E-mail : pecokar@canarabank.com
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OFFER DOCUMENT INVITING OFFERS UNDER TWO-BID SYSTEM FOR REGIONAL OFFFICE
GURGAON :
SN LOCATION DISTRICT
1 GURGAON CITY GURGAON
TECHNICAL BID:
i) Notice Inviting Offers
ii) Instructions to offerers
iii) Terms & Conditions
iv) Carpet Area Definition
v) Strong Room specifications
FINANCIAL BID:
All the above mentioned documents are to be submitted to the bank duly signed
by the offerer/s on all pages.
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CANARA BANK intends to take Commercial premises on lease basis from Individuals/
Firms. Offers are invited under Two Bid System for as per details given below:
Requirements :
Sd/-
Authorized official of the Bank
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Instructions to Offerers
1. The Notice Inviting Offer, Instructions to offerers, Terms and Conditions, Technical
details of the premises offered, Carpet Area Definition, Strong Room specifications
and Financial Bid will form part of the offer to be submitted by the offerer.
2. The offers are to be submitted in Two Bid System i.e., Technical Bid and Financial
bid.
3. The Technical Bid consists of all the required information called for in a
questionnaire and shall contain, inter alia, the details regarding the property viz.,
Name & Address of offerer, location, area of the plot, copy of sanctioned plan with
completion / occupation certificate, floor area of portion to be leased, specification
of internal finishes, amenities, sanctioned electrical power load, usages of the
property, title reports to confirm ownership and clear marketability, and other terms
and conditions relevant to the hiring of premises (other than the price). The
Technical Bid shall be submitted in sealed cover (Marked Envelope-1) superscribed
as “Technical Bid for Hiring of Office Premises for Canara Bank Branch/Office
at…………….(Location, Place)”. The Name & address of the offerer to be mentioned
on the cover without fail.
4. The Financial Bid shall contain only financial details i.e., rate/ rent per sq.ft. on
carpet area basis and other financial implications. The Financial Bids will be placed
in a sealed envelope (Marked Envelope -2) and superscribed as “Financial Bid for
Hiring of Office Premises for Canara Bank at……………… (Location, Place)”. The Name
& address of the offerer to be mentioned on the cover without fail.
5. Both the sealed envelopes shall be placed in a bigger sealed envelope superscribed
as “OFFER FOR HIRING OF PREMISES FOR CANARA BANK AT……….. (Location,
Place)” and submitted at the address given in the Notice Inviting Offers on or before
the last date and time for submission.
6. Offers received with delay for any reasons whatsoever, including postal delay after
the time and date fixed for submission of offers shall be termed as “LATE” and shall
not be considered.
7. Copies of the following documents are to be submitted with Technical Bid in support
of the details furnished there in.
i. A set of floor plans, sections, elevations and site plan of the premises offered
showing the detailed dimensions, main approach road, road on either side if any
width of the road/s and adjacent properties etc.,
ii. A copy of the title of investigation and search report along with copies of title
deeds.
iii. Documents related to conversion of land use to Non-agricultural purpose from the
competent authority.
8. All columns of the offer documents must be duly filled in and no column should be
left blank. All the pages of the offer documents are to be signed by the offerer
/authorized signatory. In case of joint ownership, all the joint owners have to sign
all the pages of the bids (Technical and Financial Bids). Any over- writing or use of
white ink is to be duly authenticated by the offerer. Incomplete Offers / Offers with
in-correct details are liable for rejection.
9. In case the space in the offer document is found insufficient, the offerers may
attach separate sheets.
10. The offer submitted shall be in compliance to the terms/conditions specified in the
offer document. However, any terms in deviation to the terms/conditions specified
therein, shall be furnished in a separate sheet marking “list of deviations”. Bank
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reserves the right to accept or reject all or any of the deviations without assigning
any reason.
11. Separate offers are to be submitted, if more than one property is offered.
12.i) The Technical bids will be opened on Date & Time stipulated in the Notice
inviting Offers in the presence of offerer/s at our above office. Offerer/s
is/are advised in his/her/their own interest to be present on that date, at
the specified time.
ii)The preliminary short-listed offerers will be informed in writing by the Bank for
arranging site inspection of the offered premises.
iii) After the site visit, the Technical Bid will be evaluated on various parameters like
location, amenities available, exclusivity, nearby surroundings, proneness to water
logging / flood etc, quality of construction, efficacy of the internal layout of
premises and layout of buildings in the complex etc., and suitable offers shall be
finalized /shortlisted for opening Financial Bid.
13. NOC obtained from Huda/Municipal committee/ Municipal corporation
/ District town planning should be enclosed. IF ANY BIDDER NOT ENCLOSE
COPY OF CLU/APPROVED MAP/COMMERCIAL PERMISSIONS, THE SAME WILL BE
REJCTED WITHOUT GIVING ANY REASON.
Canvassing in any form will disqualify the offerer.
14. The offer submitted shall remain open for consideration for a minimum period of
“Three months” from the date of opening of Technical Bids.
Total Marks 60
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Financial bids in respect of short listed premises will only be opened and evaluated for
40% weightage. The Lowest quote of financial bid will be treated as the benchmark and
allotted with 100% marks (i.e., 40 marks). The marks for other offers shall be arrived at
allotting marks in proportion to the rate quoted by them.
The final ranking of the offers will be a total of marks obtained in the technical
evaluation and the financial evaluation. An illustrative example is furnished below.
Offerer Marks for Rate per sft Marks for Total Marks and position
Technical quoted In Financial
Evaluation the Financial Evaluation
( 60 marks) Bid (40 Marks)
1 2 3 4 5 = (2+4)
16. Offerers are requested to submit their lowest possible quotes in the Financial Bid as
negotiations / discussions will be held only with the L1 arrived as detailed above.
17. The offer should be submitted in prescribed format only. Offer submitted in other
than prescribed format will be liable for rejection. The offerers are requested to
quote the rental rate after going through carefully the “Carpet Area Definition” and
the “Strong Room Specifications” detailed in this document.
18. Canara Bank reserves the right to accept any offer or to reject any or all offers at
its sole discretion without assigning reasons thereof and does not bind to accept the
lowest tender.
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The carpet area of any floor shall be the floor area worked out excluding the following
portions of the building:
3. Open Balconies
4. Common Entrance Hall
5. Car porch whether common or exclusive
I/We am/are agreeable to exclude the area covered under the above items and willing
to accept the rent and advance rent strictly on the basis of carpet area to be arrived at
after joint measurement.
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The specifications for strong room for branches are detailed hereunder:
I. THE SPECIFICATIONS FOR THE STRONG ROOM ARE AS FOLLOWS:
FLOOR:
15 cm (6” thick) heavily reinforced over the existing plain cement concrete
flooring for vaults in Ground floors and over existing RCC slabs in vaults in upper
floor ( the strength of the slab in such case will have to be checked to allow for the
additional dead and super imposed load).
CEILING - R C C 1:2:4
30 cm (12” thick). Where it is not feasible to provide a RCC slab as specified, the
ceiling may be fortified with MS grills consisting of 20 mm rods spaced 75 mm c/c in
angle iron frame work.
Reserve Bank of India has specified ceilings fortification only in cases where it is not
feasible to provide RCC slab of specified thickness.
If it is not possible to provide the strong room with the ceiling of prescribed
thickness of 30 cms (12”) or provide fabrication with MS grills, RBI would be
prepared to consider relaxation of the existing specification on merits of individual
cases, provided the floor space directly above the strong room is also in the
possession and occupation of the Bank.
12 mm dia mild Steel/tor steel @ 6”c/c both ways and on both faces of the wall (a
formation of reinforcement matt of about 6”x 6”) on either face of the wall to be
obtained.
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The above reinforcements are only the minimum and depending on the structural
requirements, the structural consultants for the work, should design and detail out
actual reinforcements required but these shall not be less than what are specified
above.
Two columns of 10"x10" size with 6 nos of 12 mm dia TOR Steel main rods and 6 mm
dia binder rods are to be done only after fixing the door and ascertaining the plumb
line.
When the strong room is divided into 2 portions for cash and lockers, two ventilators
for both the rooms are to be provided. The Air ventilator/s should not be fixed on
the exterior / outer walls.
Place:
Date :
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