Time management skills
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This document provides tips and strategies for improving time management skills. It begins by explaining why time management is important, as time is limited and being efficient allows one to enjoy life more. Signs of poor time management include feeling uncontrolled, being busy but not finishing tasks, constant tiredness, and missed deadlines. Procrastination is also discussed, along with its causes and how to identify procrastinating behaviors. Common time wasters like email and interruptions are outlined. The document concludes by offering organizational tools and strategies for prioritizing tasks, including using planners, calendars, and scheduling time for work as well as fun activities.
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Time management skills
- 1. Time Management SkillsENMU Ruidoso Thursday, February 17, 2011
- 2. Agenda1. Why is Time Management Important?2. Signs of Poor Time Management3. Procrastination4. Time Wasting Villians5. Skills for Becoming More Organized
- 3. Why is Time Management Important?Text
- 4. Why is it important?Time is limited. Once it’s gone, you never get it back. To be our most effective, we have to use time wisely.
- 5. “Failure to plan is planning to fail”.
- 6. When we are more efficient, productive, and organized, we have more time to do and enjoy the things we truly love.Signs of Poor Time ManagementFeeling like you are not in control
- 7. Always busy but never finish projects
- 8. There’s never enough time
- 10. Often late for appointments or meetings
- 11. Always tired
- 12. Lack of Focus
- 13. Missed deadlines
- 14. MistakesProcrastinationProcrastinate: to defer action; delay, to put off until another day or time
- 15. Am I procrastinating?Signs of Procrastination:Spending a lot of time on “low priority” tasks
- 16. Waiting for the “right time” to tackle things
- 17. Saying “yes” to people for favors and other tasks instead of doing what you need to get done
- 18. Thinking and acting “short term” instead of planning ahead for the future
- 19. You know what you “should” be doing, but you find a million other things to do instead
- 20. Spend time worrying about where to start…..so you just don’tProcrastination…..Don’t be hard on yourself. Everyone does it. But…..why?You don’t really want to do it
- 21. You are afraid to do it
- 22. You don’t know how to do it
- 23. It’s not important to you to do itTime WastersEmail, internet, text messaging….
- 25. Interruptions
- 27. “Fire fighting”
- 28. People (seriously)How to avoid interruptionsTackle the hardest tasks when you feel most alert and productive
- 29. Ignore your email – check it in the morning or afternoon
- 30. Turn off alerts and reminders during blocks of work time
- 31. Let your coworkers, friends, family know your schedule
- 32. Keep your work area clean
- 33. Learn to say no & to ask for help
- 34. Keep phone calls short, and limited to certain times of the day-state goals at beginning of conversation
- 35. Disconnect from your technology Make meetings more productive
- 36. Getting OrganizedStep #1: Decide on a tool to keep track of your “to – do” list, goals, and appointments
- 37. Getting Organizedwww.FranklinPlanner.comwww.moleskines.comWhen choosing a date book,Pick one that has lines big enough for your writing
- 38. Choose one that is comfortable for you to carry or keep at your desk
- 40. Page per day, week
- 41. Blank pages or lined
- 42. Calendar pages
- 43. Pockets for receipts, etc.
- 44. Appointment pagesGetting Organized-Electronic OrganizersAdvantages of Electronic Organizers (Smart Phones)Easy to carry
- 46. Work with other organization tools
- 47. Great for multitaskingDisadvantages of Electronic OrganizersExpensive
- 48. Technology is constantly changing
- 49. Great for multitaskingSoftware ProgramsMicrosoft OutlookSage ACT!Only work if you use them consistently
- 50. Use programs like this to create GOOD habitsFREE ORGANIZATION TOOLSGoogle
- 51. Yahoo!
- 52. MSN
- 54. User FriendlyGetting OrganizedPencil in birthdays, anniversaries, meetings, and events you know of in advance
- 55. Make a list of your immediate, short term, and long term goals
- 56. Make a “to-do” list your process (good habits)
- 57. Begin each day, week, month, year with your “master task list”Step #2: PRIORITIZE, PRIORITIZE, PRIORITIZE
- 58. Getting OrganizedTodayThis WeekThis MonthThis YearMy Dreams for the future
- 59. Tips for PrioritizingBreak goals up into manageable tasks
- 60. Create a timeline-set milestones
- 61. Do the hardest thing first
- 62. Organize blocks of time-but don’t over-schedule yourself
- 63. Leave some free time in your schedule (Yes, I said that)
- 64. Really consider what’s URGENT and what is notPrioritizing
- 65. Email
- 66. Getting OrganizedStep #3: Don’t over schedule, and don’t think that you have to “do it all”.
- 67. Getting OrganizedGuess what? Your time is YOURS! Not having time for the “things you really want to do” isn’t a good excuse
- 68. Being organized will help you to free up time for fun, family, exercise, etc.
- 69. Block off time for these things. They are an important part of your schedule.