Softcopy Computerizedbarangayinformation
Softcopy Computerizedbarangayinformation
Softcopy Computerizedbarangayinformation
By:
Herbert C. Cando
Research Mentor
February 2017
2
Table of Contents
Title Page
Approval Sheet ii
Abstract iii
Acknowledgment iv
Dedication v
Introduction 1
Situation Analysis 2
System Overview 4
Product Characteristics 6
Software 11
Hardware 13
Flowchart 16
3
Activity Model 17
Process Framework 18
Bibliography 32
Appendices 34
Curriculum Vitae 51
List of Appendices
Appendix E Kasabutan 42
Building Clearance
4
List of figures
2 Hardware Requirements 13
3 Flowchart 16
4 Activity Model 17
5 Process Framework 18
List of tables
1 Time Table 40
2 Procedural Expenses 41
ii
APPROVAL SHEET
THESIS COMMITTEE
HERBERT C. CANDO
Research Mentor
Accepted and approved in partial fulfillment of the requirements for the degree
Bachelor of Science in Information System.
ABSTRACT
ACKNOWLEDGEMENT
First and foremost to our Almighty God for giving the researchers strength
every day for the guidance and good health, for the graces and blessings that
To Mr. Herbert C. Cando, mentor of this research study, for his support,
To Doc. Don Roel G. Arias, the Vice Chancellor for Academic and
And most of all, to the parents and guardians, for showing their
The Researchers
v
DEDICATION
The researchers dedicate this study to God, our guardians, our family and
friends. This study would not have been possible without God having it in his
plan. To our parents who were unselfish with their support, who provided
endless encouragement and support even when we we‟ve cranky, sleep deprived
and pessimistic.
We would also like to thank our peer mentors and friends for their help
and support through this process and journey whose steadfast encouragement
In addition, we dedicated this to our family for being our first teacher, for
being our guardian during our educational career and lastly, who taught us to
trust in God, believe in hard work and so much could be done with a title.
The Researchers
1
Chapter I
PROJECT SCOPE AND OBJECTIVE
Introduction
progress of all classes of industry. However, some sectors today seem to be left
behind in adapting the use of different methods to allow progress on their part.
the computer. Unfortunately this potential has not been fully recognized or even
industrial workplace. It reduces human errors and processing time, thus it can
boost productivity and result in a high quality of production. This can result in a
system well integrated process that can perform much faster and more accurate
which have a business need for this information for their business unit can also
benefit. This is responsible for an effective and efficient approach for barangay
employees and residents. It will help them accomplish tasks faster and would
2
also eliminate the need of a large staff. It will provide profile-based information
for residents.
System for Barangay Poblacion, Danao City that will give safer storage, fast
retrieval of files, maintains reliability and accuracy, and faster tracking of the
files. Proposing software for the records is very useful to the staff, from hand
written records and manual issuing of barangay clearance, certificates and other
barangay issuance.
Situational Analysis
The system used by the officials from Barangay Poblacion in Danao City is
a manual-based process for all services to its constituent. The staff encountered
available residents‟ census data kept by the client Barangay. A great help for
them to lessen their work and a secured keeping of all data. Computerized
Brief History
9,090 residents as per record in the year 2016 and 8,710 in the year 2010.
System Overview
Objective
produce efficient and accurate reports and proper automated files management.
easily update resident‟s profile, provides backup database of all records and to
applications. The software product supports Windows XP, Vista, 7, 8 and 10.
Features
Login is the procedure used to get access to an application and this would ask
Files Button contains the data that are being recorded especially for official
Backup and Restore Button, backup refers to the copying of files or databases to
catastrophe; restore refers to bring back the files and to put back into a former
or in an original state.
digital database and it allows to search the recorded data in the database.
password, and other information, that can be used in logging in the system.
Temporary Lock Button will allow the end user to be temporarily locked from
his/her current work without logging-out. To resume from his/her current work,
Print is a process for reproducing text and images using a master form or
template; this allows printing files like certificates, permits and other barangay
issuance.
storage. Furthermore, all the data will be stored in a single string which will be
Purok Button displays how many purok are there in the barangay and displays
Organizational chart and list of employees displays the current names of the
preferences and also responsible for preparing the database to connect to the
application.
Limitations
The system will only cover records like certificates, permits and other
barangay issuances.
Product Characteristics
Maintainability
The software can be easily maintained. End users may run an antivirus for
the computer where the software product is running. Furthermore, the software
product requires a running and updated OS. In addition, trained personnel who
can handle the software product is highly recommended. Thus, the program has
Dependability
It will help the user in making their job easier and can lessen their time.
The end users can secure the files by putting credentials where only the
Efficiency
required needs of the end users. It can save time in record retrieval, filing and
other processes. It is faster and dependable than doing the manual recording.
User - Friendly
getting bigger and in demand. The proposed system will have a significant effect
on both the residents of the barangay and barangay employees who manage the
system as well as the barangay itself. The implementation of the system will
change the methods and process that the barangay is accustomed to for keeping
their files. This will also ensure that all the records will be intact and updated.
population of the locale. The barangay will also be assured that the file will be
protected and safe for it will require authorization before someone can access
the system.
8
Barangay Officials
The one who manages the files and information of the barangay for it will
bring easy access to the data they need. This will also eliminate tons of papers
they usually keep and allow the system to store it in such a manner that can be
easily accessed.
Residents
It will be easy for them to access their records if there are some changes
to be done on their part. It will also be easier for them to request some
information and services because of the information that barangay have about
them. This will also assure the residents that their information is properly
Future Researchers
research. The outcome of the study will serve beneficial to the neither present
researchers or the future researchers for their cross-reference that will give them
a background or an overview. This study may be one of the bases where a new
Researchers
Chapter II
RELATED LITERATURE AND STUDIES
environment for quickly prototyping stuff and throwing GUIs together. The bad
reputation stems mostly from people who don't know what they are talking
about and just follow what others are saying or people who were forced to work
on codebases that abused the language badly and used the wrong tool for the
task.I have been using VB6 for donkeys years now. It has a relatively stable IDE
and VB6 BASIC always produces a good result in a very quick time. As a learning
that t-platform it is also very good indeed, having an effective and fully featured
IDE whilst not being too complicated in any respect. It is also one of the few
mainstream BASIC packages for Windows that you can rely on - as there is
nothing comparable that will definitely still be in existence in five years‟ time this
is 2014.
system does. A manual-based system will see information recorded and kept in
information system will see data stored on various computer programs including
In his study Marvin Samiento (2008) stated that the Barangay Clearance
enable the barangays to process, print and store all applications for barangay
clearance in a fast and most efficient way. It was developed originally for the
Barangay Net Alliance and first implemented in select pilot barangays in Cebu
City. The system is one of the e-Barangay services that are offered free to the
retrieval. The database is web enabled so the BCAS can be used to cross check
Certificate Issuance System stated that this study focuses on the records
the one who performs permits, certificates transactions community tax, business
taxes, and other fees. They are also in charge of keeping tracks of the records,
capture and maintain up-to-date records of all issuance transactions and daily,
monthly, yearly reports. They manually handled transactions daily; specially get
of the task the constituents who request must undergo a long process. Same
through with storing of files, updating, accessing of data and recording the
expenses, they used folders and log of papers for its storage. The staff
Chapter III
SYSTEM REQUIREMENT AND DESIGN
Software Requirements
In order for the system to work, user must install the following programs.
combines the relational Microsoft Jet Database Engine with a graphical user
separately.
released on October 25, 1983 under the name Multi-Tool Word for Xenix
systems.
macOS, Android and iOS. It features calculation, graphing tools, pivot tables, and
This installer database contains the logic and data required to install
Object Model (COM) programming model first released in 1991 and declared
legacy in 2008. Microsoft intended Visual Basic to be relatively easy to learn and
use.
Hardware Requirements
To run the proposed system, the following hardware are required. The
Desktop Monitor
Desktop Keyboard
An input device used to enter characters and functions into the computer
keys for individual letters, numbers and special characters, as well as keys for
The most common configuration has a case that houses the power
processing unit (CPU), memory, bus, and other electronic components), disk
storage (usually one or more hard disk drives, optical disc drives, and in early
models a floppy disk drive). The case may be oriented horizontally and placed
forward" design or may include negative feedback control loops. It may use an
Desktop Mouse
personal computer. Furthermore, moving a mouse along a flat surface can move
the on-screen cursor to different items on the screen. In addition, items can be
Speakers are one of the most common output devices used with computer
Computer Laptop
the computer.
16
Flowchart
START
LOGIN A
No Login
Success
Yes
D MAIN MENU
NO Chart
DONE View
E Search Modify Register
List of
? Puroks
Display list Added
YES of names Residents
D E E
E E E
No
D Done Add
Water,Fencing,
Barangay Electrical & Brgy. Certificate Certificate
Other Issuances
Clearance Building Of residency of Yes
Clearance Indigency
Print
Cases
Log No
Out
E
E Yes
E STOP
Figure 3. Flowchart
17
Activity Model
MAIN MENU
Barangay
Back-up and
User Officials and Search Files Residents Purok Restore
Employees
Water, Fencing,
Barangay Electrical & Brgy. Certificate Certificate Other
Clearance Building Of Residency of Issuances
Clearance Indigency
Cases
Process Framework
Analyze Design
Design
for coverage, completeness,
compliance
Inspect Code
Construction for compliance,
completeness, correctness
This served as the software life cycle of the implemented system entitled:
Computerized Information System in Barangay Poblacion, Danao City,Cebu.
19
CHAPTER IV
TESTING METHODOLOGY
the program.
Feature: Log-in
Description:
Type username and password in form, hit "ENTER" or “GO” button. Then
the data will proceed to the server side and check users database if that user
exists. If true, it will prompt to another form otherwise else it will ask again for
Decision: Accepted. In all cases, the system detects the correct username and
Description:
Load event is the process of copying and loading data or data sets from a
Owner: Lado, Mark John, Maloloy-on, Monica, Perez Gladys, Rizaldo Philip Keven
properly and prepare for the references that are needed to the program.
Decision: Accepted. In all cases the system executed the program successfully.
21
Description:
It opens when success of loading the Main Menu a window shows, main
menu is a type of user interface which allows the user to interact with a
icons.
Owner: Lado, Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo, Philip Keven
Acceptance Requirement: The system should able to display the icons category.
Decision: Accepted. In all cases, the system will be able to open the respective
Feature: Files
Description:
The files are a collection of records. In this form, it displays buttons that
are related to the software product. This contains related barangay issuances.
Owner: Lado Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo, Philip Keven,
category that contains data like certificates, permits and other barangay
issuances.
Decision: Accepted. In all cases, the system will be able to open the record-
keeping that indicates the certificates, permits and other Barangay issuance.
23
Feature: Residents
Description:
Clicking Residents, this will show the registration form. A person who lives
Owner: Lado Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo, Philip Keven
Acceptance Requirement: The system should able to add new data as a resident
Decision: Accepted. In all cases, the system will be able to add new registrant
Description:
This system will allow users to create backups and restoration of the
current database. Back-up and restore is a secure place to prevent losing the
When Back-up and restore succeeds you need to re login for the security.
Owner: Lado Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo Philip Keven
Acceptance Requirement: The system should able to copy the current database
to another disk as a backup in case of system failure and can still restore the
database.
Decision: Accepted. In all cases, the system will be able to copy the current
database to another disk as “back up” and can perform a “restore” in which to
Feature: Search
Description:
Owner: Lado Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo Philip Keven
Decision: Accepted. In all cases, the system executes successfully and runs well.
It searches initially when you enter key letters and displays real-time searching
results.
26
Feature: Purok
Description:
Owner: Lado Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo Philip Keven
residents in its Purok. This should be done by using six command buttons.
Decision: Accepted. In all cases, the system will be organized by purok. It shows
Description:
This enables the user to add new user account that can be used in
accessing the system. To complete the registration, you need to answer the
Owner: Lado Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo Philip Keven
Acceptance Requirement: This system should be able to add credentials for the
Decision: Accepted. In all cases, the system is able to add credentials and delete
Description:
In this form, it's able to show the organizational chart of Barangay Poblacion and
Owner: Lado Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo Philip Keven
Decision: Accepted. In all cases, the system will be able to show the names and
Feature: Print
Description:
Owner: Lado Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo Philip Keven
Acceptance Requirement: The system should be able to print all documents like
Barangay.
Number of cases: 5
Decision: Accepted. In all cases, the system will be able to show the print
preview of the document which can be done by clicking the print button.
30
Chapter V
SUMMARY, CONCLUSION AND RECOMMENDATION
Summary
to help them gain a more effective method in delivering information, as well as,
complementary in keeping records and giving good services. Thus, this proposed
is easily accessible for verification, monitoring and helps to process and visualize
data.
their system can be used to cross-check whether or not their applicants have a
record on other barangays. This feature will be activated once all databases from
Conclusion
Poblacion in Danao City are using the system of manual based process for all
purposes based on the available residents‟ census data kept by the client
Barangay.
Recommendations
Based on the findings and conclusions of the study, these are the
Bibliography
code/barangay-resident-record-management-and-certificate-issuance-
system/
management-information-system/
https://grassrootsphilippines.wordpress.com/2011/11/29/barangay-
automation-system/
https://www.scribd.com/doc/25884480/Background-of-the-Study-final
33
http://www.studymode.com/essays/Barangay-Record-System-
1793376.html
http://scinet.dost.gov.ph/union/ShowSearchResult.php?s=2&f=&p=&x=&
page=&sid=1&id=Barangay+information+system&Mtype=REPORTS
PaangBundok. https://prezi.com/ophdmuxd5st9/developing-a-barangay-
information-system-for-barangay-paangb/
https://prezi.com/duwqmke-43vc/barangay-management-system/
APPENDIX A
TRANSMITTAL LETTER TO BRGY. POBLACION
35
APPENDIX B
PSEUDO CODES
Log-in
Load Event
End If
End Sub
36
Files
Residents
Adodc1.Recordset.AddNew
Adodc1.Recordset.Fields(“Lastname”) = Text1.Text
Adodc1.Recordset.Fields(“Firstname”) = Text2.Text
Adodc1.Recordset.Fields(“Midname”) = Text3.Text
Adodc1.Recordset.Fields(“Gender”) = Combo1.Text
Adodc1.Recordset.Fields(“Age”) = Label24.Caption
Adodc1.Recordset.Fields(“Occupation”) = Text5.Text
Adodc1.Recordset.Fields(“MaritalStatus”) = Combo2.Text
MsgBox “Record Saved”, vbInformation, “System Utility”
End Sub
37
Search
Purok
DataGrid1.Visible = True
Call setrecord(Me.Adodc1, “ select * from Residents where Purok like „” &
Me.Command1.Caption & “%” & “‟”)
User Accounts
Adodc1.Recordset.AddNew
Adodc1.Recordset.Fields(“Username”) = Text1.Text
Adodc1.Recordset.Fields(“Password”) = Text2.Text
Adodc1.Recordset.Fields(“Privilege”) = Combo1.Text
Adodc1.Recordset.Fields(“Question1”) = Text5.Text
Adodc1.Recordset.Fields(“Question2”) = Combo3.Text
Adodc1.Recordset.Fields(“Question3”) = Combo2.Text
MsgBox “Credential Saved! Don‟t ever forget the security questions you
answered.”,vbInformation, “Information”
39
tEXCEL.Visible = True
wd1.Visible = True
Set wd1Doc = wd1.Documents.Add(App.Path&
“/Issuance/BrgyClearance”)
With wd1Doc
.FormFields(“wrequestor” & “”).Range = Text2.Text
.FormFields(“wrequestor2”).Range = Text8.Text
.FormFields(“wctc”).Range = Text3.Text
.FormFields(“wissued”).Range = Text4.Text
.FormFields(“wdatepaid”).Range = Text7.Text
40
APPENDIX C
TIME TABLE
APPENDIX D
PRINT OUT: LIST OF CERTIFICATES AND ISSUANCES
BRGY. PROTECTION ORDER
42
APPENDIX E
PRINT OUT: KASABUTAN
43
APPENDIX F
PRINT OUT: SUMMON – PUNONG BARANGAY
44
APPENDIX G
PRINT OUT: SUMMON – LUPONG BARANGAY
45
APPENDIX H
PRINT OUT: BARANGAY CLEARANCE
46
APPENDIX I
PRINT OUT: WATER, FENCING, ELECTRICAL AND BUILDING
CLEARANCE
47
APPENDIX J
PRINT OUT: BRGY. CERTIFICATE OF RESIDENCY
48
APPENDIX K
PRINT OUT: CERTIFICATE OF INDIGENCY
49
APPENDIX L
CERTIFICATE OF ACCEPTANCE
50
GRAMMARIAN„S CERTIFICATE
This is to certify that the undersigned has reviewed and went through all
CEBU” as against the set of structural rules that govern the composition of
Signed:
Grammarian
Conforme:
MONICA I. MALOLOY-ON
Project Researcher
51
Curriculum Vitae
I. PERSONAL DATA
Citizenship : Filipino
III. SKILLS
Microsoft Office Applications, Turbo C, Visual Basic 6.0, Audio and Video Editors,
I. PERSONAL DATA
Citizenship : Filipino
III. SKILLS
I. PERSONAL DATA
Citizenship : Filipino
III. SKILLS
I. PERSONAL DATA
Citizenship : Filipino
III. SKILLS
I. PERSONAL DATA
Citizenship : Filipino
III. SKILLS