Barangay Management Information System

Introduction
The rapid growth of technology has contributed a lot to the continuous progress of all classes of
industry. However, some sectors today seem to be left behind in adapting the use of different
methods to allow progress on their part. Nowadays, business people define the applications and
problems to be solved by the computer. Unfortunately, this potential has not been fully
recognized or even adequately realized in some business. It is because users may not fully
understand the capabilities and limitations of modern computer technology.

Without us noticing it, our world has been innovated by technology in all possible ways this
millennium. People have been replaced by robots, tasks have been made easier by different
software, and newly developed technologies have been updated even before it has been
introduced to most of the world, and much more, faster than our imagination could catch. These
innovations aim to better utilize the existing resources and maximize their uses to be able to
bring out new or better products or results.

Computers have been used by different institutions to improve their services like enrollment in
every school. In terms of accessibility and convenience, computerized system has been proven
to be of great help to citizens, employee, students, teachers and even parents.

The computerized world is a highly efficient one, which processing the big quantities of data and
keeping. The extensive records will not be a problem to a post industrialized society, likewise
the unreliable and slow processing and preparing citizen profiles and certificates.

Management Information Systems are far more sophisticated these days. We have come to rely
on computers for more and more aspects of our lives, and certainly for most business
operations. it also improves employee productivity since the employees are more productive
because they don’t have to spend time gathering the data that management wants.

Background Of The Study

Computerization is a control system that manages processes in the industrial workplace. It
reduces human errors and processing time; thus, it can boost productivity and result in a high
quality of production. This can result in a system well integrated process that can perform much
faster and more accurate than the manual system.

This study focuses on the development of Management Information System for Canteros Can
avid E. Samar. Talking about the advantages help for the awareness on the ability of
Management Information System

This study’s main concern is to perform an appropriate method and, in that way, it would be
more efficient and reliable
The Computerized Barangay Information System is appropriate for use of barangay employees,
who have access to profile information of barangay residents for the direct reports. Moreover,
departmental organizational staffs which have a business need for this information for their
business unit can also benefit. This is responsible for an effective and efficient approach for
barangay employees and residents. It will help them accomplish tasks faster and would also
eliminate the need of a large staff. It will provide profile-based information for residents.

Can – avid 6806

Eastern Samar, Philippines
 Thus, the researchers will propose Management Information System for Barangay Canteros
Can avid E. Samar that will give safer storage, fast retrieval of files, maintains reliability and
accuracy, and faster tracking of the files. Proposing software for the records is very useful to the
staff, from hand written records and manual issuing of barangay clearance, certificates and
another barangay issuance.

Related Literature

 Local Literature

According to Nestor (2016) 3, barangay represent the government at the grass root level. They
are considered the epitome of what the government can offer and are the court of first help of
the general populace.

Henczel (n.d.) calls this as information audit, focusing on the information sources, resources,
show and how information contributes to the objectives of an organization like barangay. This
study is the solution to the problems stated and toenhance the quality of service a barangay
office offers to its clients. Furthermore, this serves as an awakening factor for all government
offices, from highest to lowest levels, to be in line with the government’s view of globalization
and competitiveness in today’s information age.

As studied by Algara (2015) on Barangay Resident Record Management and Certificate

Issuance System it stated that this study focuses on the records management system of the
said Barangay. The Barangay treasurer/secretary is the one who performs permits, certificates
transactions community tax, business taxes, and other fees. They are also in charge of keeping
tracks of the records, capture and maintain up-to-date records of all issuance transactions and
daily, monthly, yearly reports. They manually handled transactions daily; specially get Barangay
clearance, certification, cedula and permits. Before the accomplishment of the task the
constituents who request must undergo a long process. Same through with storing of files,
updating, accessing of data and recording the expenses, they used folders and log of papers for
its storage. The staff encountered difficulties and long procedure in retrieving and recording file

TalentMagnifier (2017) analyzed that, Management Information system is very important for
decision-making in professional and personal life. For the functioning of organizational decision-
making is important. Today there is a cut-throat competition and it is imperative to take effective
decisions for that manager needs accurate information to beat the competition. MIS facilitates
the better flow of information. MIS is implemented at all levels of the organization. Collection of
data, processing of information and controlling of information is done by the MIS applications.
MIS is needed for the functioning role, for performance role, and for support.

As mentioned by Sakthievel (2014) , The Management Information System (MIS) plays exactly
the same role in the organization. The system ensures that an appropriate data is collected from
the various sources, processed and send further to all the needy destinations. The system is
expected to fulfill the information needs of an individual, a group of individuals, the management
functionaries: the managers and top management7.

AWonderWorldBlog (2005) indicated that a Computer Information Service represents a giant

leap in computerized system of barangay transactions and records handling. They can provide
up-to-date information with relatively little effort on the part of the user and put a huge amount of
information within easy, convenient and comfortable reach. Not mentioning the security and
integrity of the transactions and of the documents it also provides8.

Can – avid 6806

Eastern Samar, Philippines
 This study aims to present possible solution to
the problems stated and to enhance the quality
of service a barangay office offers to its clients. Furthermore, this serves as an awakening factor
for all government offices, from highest to lowest levels, to be in-line with the government’s view
of globalization and competitiveness in today’s Information Age.

According to Lado et al., (2017)9 computerized barangay information system is appropriate for

use of barangay employees, who have access to profile of barangay residents for the direct
reports. Moreover, departmental organizational staffs which have a business need for this
information for their business unit can also benefit. This is responsible for an effective and
efficient approach for barangay employees and residents. It well helps them accomplish task
faster and would also eliminate the need of a large staff. It will provide profile-based information
for residents

In broad strokes this article adumbrates some issues in Filipino virtual communities and social
interactions mediated by information technology (IT). Problems and prospects are explored with
the optic of the barangay, a social unit that evolved from the pre-Spanish `boat community to its
present dominant geo-political form. While IT tends to be instrumental in Western hegemonic
encroachment into the Filipino lifeworld, some of its libertarian potentials are gaining ground in
emerging cyber-barangays which require new `focal things and practices.’ The emerging Filipino
communities mediated by IT are spheres of localization amid globalization and questions of
nationhood. The article also proposes to `Filipinize’ IT – that is, to creatively and critically
appropriate IT into practices congenial to Filipino culture. The Information Site on Philippine
Politics and Government (2003)10.

Francesca Tessarollo (2010) in her study revealed that a good information system is significant
for the proper functioning of every organization. Nowadays, organizations have to manage
many data and pieces of information and have to meet the needs of the market in an
increasingly precise and fast way. To do all this in the best possible way, companies need an
efficient information system. To organize and manage the data and information the organization
must have a good information system. The data and information must be accessible timely, and
every time the users need it. In this way, the users or employees in the organization can have
access to the information needed in real time and can make a decision in a fast way11.

12. G. Mirasol also stated that Barangay Management Information System is an advance
and automated process of managing a barangay to let go the manual process in the
usual barangay hall such as hand written documents, keeping records inside the drawer
that tends to lose some records. It is automated in such way that all records and
transactions that the barangay is needed will be totally organized, easy to process and
fast12.

 Foreign Literature

According to Jennifer Rowley (2005)13. information system is a tool to support information

management information systems are increasingly being used in organizations with the
objective of providing competitive advantage. The information system used by organizations can
be grouped into different types such as transaction processing system management information
system decision support system executive information system expert systems and office
information system information technology has heralded the advent of the information society,
the information society may be a virtual society, the concepts of the electronic classroom the
electronic office and electronic library have been explored, information system poses a number
of issues on society in general including changing employment patterns archiving and
bibliographic control security and data protection intellectual property marketplace issues
As studied by Shwetadhuri (2015) Information system is regarded as a tool to provide various
services to different management functions. The tools have been developing year by year and
the application of the tool has become more and more diverse. In management it is now a very
power means to manage and control various activities and decision making, process access14.

Can – avid 6806

Eastern Samar, Philippines
 15
According to Bert Markgraf (2019) To gain the
maximum benefits from your company’s
information system, you have to exploit all its capacities. Information systems gain their
importance by processing the data from company inputs to generate information that is useful
for managing your operations. To increase the information system’s effectiveness, you can
either add more data to make the information more accurate or use the information in new
ways.

16
As stated by Kettl (2002) With e-governance, this could be achieved by providing information
about frontline services such as those for securing civil registry documents, licenses and
permits, or better yet, by giving the public a way by which they can apply for these services with
just a click of their mouse. At the very least, local governments could post the procedures
detailing the fees and requirements, the city hall department assigned, and the turnaround time.
Posting forms that clients could download would eliminate the tediousness of physically going to
the city hall to secure them. For the city hall staff, these could help accelerate their response to
client request in contrast with Schware (2000)17 noted that making government procedures more
transparent reduces the ability of brokers, middlemen, or public officials to extract payments in
return for information or expedited service. Additionally, the publication of employment notices
does not only serve the purpose of expanding the options available to citizens and assisting
them to improve their lives

(Krishna, Walsan 2005, Bhatnagar 2002)18 in their study revealed that Electronic government (e-
government) was often heralded as the new way forward for the public sector in both developed
and developing countries. There are several examples of how this form of government leads to
increased rated of development and allows for greater democracy, and how it was successfully
implemented in developing countries.

Bhatnagar (2004)19 stated that E-Government remains a knowledge field in its exploratory

stages and is consequently, difficult to accurately define. Furthermore, it encompasses such a
broad spectrum that is hard to find one expression that specifies what e-Government
represents. However, the term is loosely used to describe the legacy of information and
communication technology within the public sector and shows the use of Internet to deliver
information and services to the government in contrast to the World Bank website (2005)20, e-
government was defined as: “information technologies that have the ability to transform relations
with citizens, businesses, and other arms of government can serve a variety of different ends:
better delivery of government services to citizens, improved interactions with business and
industry, citizen empowerment through access to information, or more efficient government
management benefits can be less corruption, increased transparency, greater convenience,
revenue growth, and/or cost reductions.”

Ciborra (2005)21 uses a framework when describing the use of e-government in developing

countries; where the focus of technology is the ordering of the relationship between the
administration and the citizen, in setting the boundaries between the state and the market, and
in ensuring of greater accountability and transparency. He said that this is often the reason for
developing countries to partake in e-government projects, as having such a system is believed
to equate to models of ‘good governance’ and increased development, and hence affects the
levels of aid that they receive from wealthy nations.

Jaeger and Thompson (2003) 22 assert that an e-government system would fail if the
government did not take an active role in educating citizens about the value of e-government.
Although speaking from the context of a developed country, one can envisage how this situation
was aggravated in developing countries where more often than not, literacy rates are low and
educational institutions are lacking.

Odedra-Straub (2003) states that developing countries have severe limitations regarding
23

connectivity, and the underlying presence of user access required to partake in processes of a
market society. Thus we can infer that e-government would probably fail if the users did not

Can – avid 6806

Eastern Samar, Philippines
 have the ability to use the technology to enable
access to useful information and services. This
lead to a little user base, as the system would not be equally accessible to all citizens.

Objectives Of The Study

            The general objective of the study was to developed a Management Information System
for Barangay Canteros Can Avid E Samar

Specifically, it aims to develop citizen information that will lessen the possible errors in
searching the particular citizen information and it can generate automatic Barangay Certificates,
lessening the time required on requesting certificates and more accurate information of the
requestor. Effective immediately, ensure to keep the data secured.

This study also aims to help the employee inside the Barangay Hall of Canteros Can Avid E
Samar to be more efficient on their work to lessen human error and balance the time and to be
able to sustain the certifications that the whole barangay needed in most efficient manner.

Scope And Limitation

The study will focus in Management Information System of Canteros Can Avid E Samar
wherein the researchers aim to perform an appropriate method which is the concept of
Database

This study will be conducted at the Barangay in Canteros Can Avid E Samar since this is the
place that the researchers aim for the research to took in place as well the information can be
collected and accessible on the Barangay Hall.

The Barangay of Canteros Can Avid E Samar is still facing some problems, collecting
information by using surveys and interview can help and influence the computerized system that
we will develop.

All the information needed will be collected from the residents or citizens of barangay as well as
the Barangay Officials for future purpose in building the system. The System Software that will
be made is only be made exclusive for the Barangay Officials to avoid data breaching, changes
and data theft

Thus, this will help the community that have difficulties in issuing and keeping their data
secured.

Significance Of The Study

The significance of the study is very timely for wherein technology is getting bigger and in
demand. The proposed system will have a significant effect on both the residents of the
barangay and barangay employees who manage the system as well as the barangay itself. The
implementation of the system will change the methods and process that the barangay is
accustomed to for keeping their files. This will also ensure that all the records will be intact and
updated. The barangay will also be assured that the file will be protected and safe for it will
require authorization before someone can access the system.

Barangay Officials

The one who manages the files and information of the barangay for it will bring easy access to
the data they need.

Can – avid 6806

Eastern Samar, Philippines
 Residents

It will be easy for them to access their records if there are some changes to be done on their
part.

Future Researchers

The ideas presented may be used as a reference data in conducting new research.

Researchers

In order to increase the personal knowledge of problem solving and contributing to that of
humanity, developing skills and interests in programming.

Can – avid 6806

Eastern Samar, Philippines