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Organizational Capacity
Building Workshop for
INGENAES Partner NGOs
Muthusami Kumaran, Ph.D. (aka Dr. K)
Consortium Partners
Session 6:
Program Evaluation
• What is program evaluation and why it is
important?
• Key evaluation considerations
• Process evaluation and outcome evaluation
• Steps of the evaluation plan
The game plan for session 6

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Program evaluation is the process of collecting data to determine the effectiveness of a program and make decisions about its future. It can be used to demonstrate a program's effectiveness and request additional funding. Benefits include self-understanding, accountability, credibility, and accreditation. Evaluation research uses methods like surveys, pre-post testing, focus groups and case studies to provide empirical findings that strengthen programs. Accreditation agencies also conduct external evaluations using standards to ensure quality and integrity.

Two Examples of Program Planning, Monitoring and Evaluation
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Presented by Laili Irani, Senior Policy Analyst for the Population Reference Bureau, as part of the Measuring Success Toolkit webinar in September 2012.

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conference evaluationeesevent evaluation
• Program evaluation is the systematic process of collecting
and analyzing information about a program in order to make
necessary decision about the program
• Program evaluations help to make programs better
• Program evaluation can include any or a variety of 35
different type evaluations
• Two main type evaluations for improving programs &
services: process evaluation and outcome evaluation
What is program evaluation?
• To verify that the organization is doing what it is supposed to
be doing
• To understand, verify and increase the impact of services on
clients
• Improve the service delivery mechanism to be efficient
• Funders increasingly demand evidence of program success
• To provide valid comparisons between programs to make
right decisions on resource allocation
• To produce data or verify results that can be used for public
relations, marketing and promoting services
• Should be an integral part of the program planning process
Why evaluation is important
• For what purposes is the evaluation being done?
• Who are the audiences for the information from the
evaluation?
• What kind of information is needed?
• From what sources should the information collected?
• How can the information be collected (methodology)?
• What resources are available to conduct the evaluation?
Key evaluation considerations
• Systematic method of verifying whether the program is
being implemented as designed/planned
• Aka – formative evaluation
• To determine the extent to which the program is being
implemented
• To provide managers feedback on the quality of
implementation
• To provide program accountability to funders &
stakeholders
• To make adjustments in order to improve the quality of the
program during implementation
Process evaluation

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This document summarizes a chapter from the book "Program Evaluation: Methods and Case Studies" by Emil J. Posavac and Raymond G. Carey. The chapter discusses selecting criteria and setting standards for program evaluation. It explains that criteria should reflect a program's purposes and be influenced by the program staff. Criteria also need to be measurable reliably and validly. Goals should include implementation, intermediate, and outcome goals. Evaluation criteria and questions should assess whether a program matches stakeholder values and needs. Developing a program theory can help define how a program's components will achieve its goals. Assessing a program theory examines its logic, plausibility, and alignment with research. Practical limitations like budget and

OT 5101 week3 planning needs assessment
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This document outlines the topics and activities to be covered in Week 3 of a course on community health and health promotion program development. It will describe processes of environmental scanning, trend analysis, and the key steps of community health program development. Students will learn about needs assessments, theories in health promotion planning, goals and objectives, and the ecological approach. They will develop implementation strategies at different levels of intervention and learn the purposes of program evaluation. Readings, discussions, and activities are planned, including a scenario analyzing a sheltered workshop using SWOT analysis. Key terms and concepts are defined.

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M &E FRAMEWORKS INDICATES THE SCOPE OF EVALUATION AND THE DETAILS INVLVED .THE LEVEL OF INVOLVEMENT BY STAKEHOLDERS

economistsgovernmentbeneficiaries
• Systematic method of collecting and analyzing data to
assess the effectiveness of a program
• To not only measure the change resulted from a program,
but also to establish that the program contributed to the
change
• Short term outcomes
• Changes in skills, attitudes and knowledge
• Intermediate outcomes
• Changes in behavior and decision making
• Long term outcomes
• Changes in status and condition
Outcome evaluation
1) Form a working group
2) Determine the evaluation purpose and audience
3) Review the logic model
4) Identify evaluation questions
5) Choose the methodology
6) Collect and analyze the data
7) Report evaluation findings
Steps in evaluation
• Hiring an outside evaluator
• Pros: objective, expertise
• Cons: expensive, may lack adequate knowledge about the issue
and stakeholders
• Using an in-house evaluation team supported by an
outside consultant and program staff
• P: less expensive, can be consistent with program objectives
• C: staff time commitment, less objective or subjective evaluation
report
• Using an in-house evaluation team supported by program
staff
• P: least expensive, promotes participation
• C: lack of expertise, credibility?
The right evaluator or team
1. A discussion on the context for the evaluation, program
purpose, staff, participants, clients, and other stakeholders
2. Evaluation design. Most commonly used designs are
• Comparison of conditions before and after the program
• Comparison of conditions before and after the program,
using a control group
3. Evaluation questions (focusing on effectiveness, efficiency,
adequacy & appropriateness)
The evaluation plan

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This document provides guidance on designing program evaluations in 3-5 sentences. It discusses clarifying the program's goals and strategy, developing relevant evaluation questions, and selecting an appropriate evaluation design and approach. It also covers identifying appropriate data sources and collection procedures, developing plans to analyze data to allow for valid conclusions, and defining key parts of an evaluation plan such as objectives, information sources, data collection methods, and analysis plans.

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Whole systems change across a neighbourhood How can we collaborate with people to help them build their resilience? Get under the skin of the culture and the lives people live. Identify people’s feelings and experiences of community and understand what people think is shaped by different values and by the environment and infrastructure around them. The future of collaboration could bring many opportunities but people find it more difficult to live and act together than before. How can we help people…and communities build their resilience? Understand people’s different situations and capabilities to develop pathways that help them build resilient relationships. Help people experience and practice change together. Help people grow everyday practices into sustainable projects. Turn people’s everyday motivations into design principles. Support infrastructure that connects different cultures of collaboration. Build relationships with people designing in collaboration for the future…now.

civiccommunitycoopcouncil
program evaluation
 program evaluation program evaluation
program evaluation

This document discusses different approaches to program evaluation. It defines program evaluation as the systematic gathering of information to make decisions about improving and assessing the effectiveness of a curriculum. There are four main approaches discussed: product-oriented, which focuses on achieving goals and objectives; static-characteristic, which uses outside experts; process-oriented, which questions the worth of goals; and decision-facilitation, which gathers information to help administrators make judgments. The document also covers dimensions that shape evaluation perspectives, including the purpose (formative or summative), type of information (process or product), and type of data and analysis (quantitative or qualitative).

4. For each objective, the Plan should include
detailed descriptions of:
• Types of information (socio economic data, measures/indicators on
changes in knowledge, behavior, awareness, etc.)
• Source of information (clients, program staff, stakeholders, etc.)
• Criteria for selecting information sources (sampling, length of time with
the program, age, gender, etc.)
• Methods for collecting information (document review, observation,
interview, focus groups, etc.)
• Methods of analyzing information (statistical tools, qualitative methods,
etc.)
5. Procedure for managing and monitoring the
evaluation process
The evaluation plan
On the flip side of session 2 activity sheet (after your
program Objective 1.1)…
1. Develop & write 3 specific strategies/activities for your objective 1.1
2. Develop & write outcomes for your objective 1.1
• one immediate (Changes in skills, attitudes and knowledge)
• one intermediate (Changes in behavior and decision making)
• one long-term (Changes in status and condition)
3. Present the strategies & outcomes for your Objective 1.1 with your
group
4. Group discussion (selection of one presentation & group input) debrief!
Activity
This presentation was produced as part of the United States Agency for International Development (USAID) and US Government Feed the Future project “Integrating Gender and
Nutrition within Extension and Advisory Services” (INGENAES) under the Leader with Associates Cooperative Agreement No. AID-OAA-LA-14-00008. The University of Illinois at
Urbana-Champaign is the prime awardee, and partners with the University of California-Davis, the University of Florida, and Cultural Practice, LLC. www.ingenaes.illinois.edu
The research and this report were made possible by the generous support of the American people through USAID. The contents are the responsibility of the authors and do not
necessarily reflect the views of USAID or the United States government.
© xxx and INGENAES
This work is licensed under a Creative Commons Attribution 3.0 Unported License.
Users are free:
To share — to copy, distribute and transmit the work (without participant contact
information)
To remix — to adapt the work.
Under the following conditions:
Attribution — users must attribute the work to the authors
but not in any way that suggests that the authors endorse
the user or the user’s use of the work.

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Organizational Capacity-Building Series - Session 6: Program Evaluation

  • 1. Organizational Capacity Building Workshop for INGENAES Partner NGOs Muthusami Kumaran, Ph.D. (aka Dr. K)
  • 4. • What is program evaluation and why it is important? • Key evaluation considerations • Process evaluation and outcome evaluation • Steps of the evaluation plan The game plan for session 6
  • 5. • Program evaluation is the systematic process of collecting and analyzing information about a program in order to make necessary decision about the program • Program evaluations help to make programs better • Program evaluation can include any or a variety of 35 different type evaluations • Two main type evaluations for improving programs & services: process evaluation and outcome evaluation What is program evaluation?
  • 6. • To verify that the organization is doing what it is supposed to be doing • To understand, verify and increase the impact of services on clients • Improve the service delivery mechanism to be efficient • Funders increasingly demand evidence of program success • To provide valid comparisons between programs to make right decisions on resource allocation • To produce data or verify results that can be used for public relations, marketing and promoting services • Should be an integral part of the program planning process Why evaluation is important
  • 7. • For what purposes is the evaluation being done? • Who are the audiences for the information from the evaluation? • What kind of information is needed? • From what sources should the information collected? • How can the information be collected (methodology)? • What resources are available to conduct the evaluation? Key evaluation considerations
  • 8. • Systematic method of verifying whether the program is being implemented as designed/planned • Aka – formative evaluation • To determine the extent to which the program is being implemented • To provide managers feedback on the quality of implementation • To provide program accountability to funders & stakeholders • To make adjustments in order to improve the quality of the program during implementation Process evaluation
  • 9. • Systematic method of collecting and analyzing data to assess the effectiveness of a program • To not only measure the change resulted from a program, but also to establish that the program contributed to the change • Short term outcomes • Changes in skills, attitudes and knowledge • Intermediate outcomes • Changes in behavior and decision making • Long term outcomes • Changes in status and condition Outcome evaluation
  • 10. 1) Form a working group 2) Determine the evaluation purpose and audience 3) Review the logic model 4) Identify evaluation questions 5) Choose the methodology 6) Collect and analyze the data 7) Report evaluation findings Steps in evaluation
  • 11. • Hiring an outside evaluator • Pros: objective, expertise • Cons: expensive, may lack adequate knowledge about the issue and stakeholders • Using an in-house evaluation team supported by an outside consultant and program staff • P: less expensive, can be consistent with program objectives • C: staff time commitment, less objective or subjective evaluation report • Using an in-house evaluation team supported by program staff • P: least expensive, promotes participation • C: lack of expertise, credibility? The right evaluator or team
  • 12. 1. A discussion on the context for the evaluation, program purpose, staff, participants, clients, and other stakeholders 2. Evaluation design. Most commonly used designs are • Comparison of conditions before and after the program • Comparison of conditions before and after the program, using a control group 3. Evaluation questions (focusing on effectiveness, efficiency, adequacy & appropriateness) The evaluation plan
  • 13. 4. For each objective, the Plan should include detailed descriptions of: • Types of information (socio economic data, measures/indicators on changes in knowledge, behavior, awareness, etc.) • Source of information (clients, program staff, stakeholders, etc.) • Criteria for selecting information sources (sampling, length of time with the program, age, gender, etc.) • Methods for collecting information (document review, observation, interview, focus groups, etc.) • Methods of analyzing information (statistical tools, qualitative methods, etc.) 5. Procedure for managing and monitoring the evaluation process The evaluation plan
  • 14. On the flip side of session 2 activity sheet (after your program Objective 1.1)… 1. Develop & write 3 specific strategies/activities for your objective 1.1 2. Develop & write outcomes for your objective 1.1 • one immediate (Changes in skills, attitudes and knowledge) • one intermediate (Changes in behavior and decision making) • one long-term (Changes in status and condition) 3. Present the strategies & outcomes for your Objective 1.1 with your group 4. Group discussion (selection of one presentation & group input) debrief! Activity
  • 15. This presentation was produced as part of the United States Agency for International Development (USAID) and US Government Feed the Future project “Integrating Gender and Nutrition within Extension and Advisory Services” (INGENAES) under the Leader with Associates Cooperative Agreement No. AID-OAA-LA-14-00008. The University of Illinois at Urbana-Champaign is the prime awardee, and partners with the University of California-Davis, the University of Florida, and Cultural Practice, LLC. www.ingenaes.illinois.edu The research and this report were made possible by the generous support of the American people through USAID. The contents are the responsibility of the authors and do not necessarily reflect the views of USAID or the United States government. © xxx and INGENAES This work is licensed under a Creative Commons Attribution 3.0 Unported License. Users are free: To share — to copy, distribute and transmit the work (without participant contact information) To remix — to adapt the work. Under the following conditions: Attribution — users must attribute the work to the authors but not in any way that suggests that the authors endorse the user or the user’s use of the work.