CHAPTER I

INTRODUCTION

The growing numbers of the Senior Citizens prompt the local

government to look for ways on how to effectively handle their records.

Conventionally, the local senior citizen center does their services manually,

they collect information of the senior citizen through face-to-face interview

which is time consuming for both sides. This system is also prone to human

errors such as mistakes on the profile of the senior citizen or worst missing

the records of the senior citizen. The current method also involves too much

paper work which is hard to manage especially in retrieving records for update

purposes. The existing method is seen ineffective in handling bulk of

information and records. So, order to avoid this repeated scenario, we the

researchers developed capstone project entitled “Senior Citizen Information

System” will allow the local area, specifically in the Barangay Luan Dulag,

Leyte enabling them to automate information of the senior citizens. The

system will help the senior citizen’s organization to keep records of the senior

citizens electronically safe and easy to retrieve, and some purpose of our

System is to see the list of senior citizens who was having a monthly

allowance and this system helps to monitor the individual to keep updated by

announcing using the System.

According to et.al., (2017) automation runs the important task in the

global and in daily experience. Office procedures are done through the use of

computer technology. Even in the Government, automation is a big

1
contribution to help and reduce task and give effect to society. The Senior

Citizen Information Management System is a system that manages the

registration to make work easier and less hustle for the golden age. People

who are more than sixty years of age are commonly referred to as Senior

Citizens or seniors. These terms refer to people whose stage in life is

generally called old age, though there is no precise way to identify the final

stage of a normal life span. People are said to be senior citizens when they

reach the age of sixty or sixty-five because those are the ages at which most

people retire from the workforce. The records of member of Senior Citizen

had been curtail over time due to large numbers of citizen’s due to poor

record keeping since it is a manual based method. In Barangay, Luan, Dulag,

Leyte, manual method led to various problems and these include unnecessary

duplication of recorded data, difficult in tracing previous members of record,

eventually it is difficult to trace the flow of member past data.

Objectives of the Study

The Main goal of the project is to design and develop a system that will

automate all process in managing information and records of Senior Citizens

in Barangay Luan Dulag, Leyte.

Specifically, project aims the following objectives:

1. To develop a system that assist the staff to electronically process the

records of the senior citizens.

2. To develop a system that will eliminate the paper works handled by the

staff in the senior citizens center.

3. The system is efficient, safe and reliable to use.

2
Scope and Delimitation of the Study

This system will highly benefit them since they are in charge in

managing and keeping the records of the Senior Citizens in their respective

Barangay Luan, Dulag Leyte. Our system will assist the head of senior

citizens organization or the president in carrying out their task without using

the manual method which is prone to errors.

Also, Senior citizen’s is highly benefit them in processing their records in the

comfort of their homes especially to this pandemic or new normal that were

facing right now. They would not need to personally visit the office to register

their self as a senior citizen. This system will assure them that their records

are accurate and safe.

Significant of the Study

The success of the project is deemed beneficial to the following:

 Senior Citizen Office - The success of the project will highly benefit

them since they are in charge in managing and keeping the records of

the senior citizens in the Respective of Barangay Luan Dulag, Leyte.

The system will assist them in carrying out their task without using the

manual method which is prone to errors.

 Senior Citizen - Given their age, the system will highly benefit them in

processing their records in the comfort of their homes. They would not

need to personally visit the office to register their self as a senior

citizen. The system will assure them that their records are accurate and

safe.

3
  Researchers - The success of the project will contribute to their

knowledge and skills as program developers.

Chapter II

THEORETICAL SYSTEM

REVIEW OF RELATED LITERATURE

Systems are used to enhance the user experience by providing tailor-

made services based on the user’s interests and preferences which are

typically stored in user profiles. For such systems to remain effective, the

profiles need to be able to adapt and reflect the users’ changing behavior. In

this paper, we introduce a set of methods designed to capture and track user

interests and maintain dynamic user profiles within a personalization system.

User interests are represented as ontological concepts which are constructed

by mapping web pages visited by a user to a reference ontology and are

subsequently used to learn short-term and long-term interests.

Educational Gerontology, v46 n2 p84-94 2020

Hedegaard, Joel; Hugo, Martin

The increasing proportion of senior citizens in the population places

new demands on the existing welfare system, in terms of the delivery of social

services, but also with respect to democratic issues such as 'inclusion' and

'participation.' Participation in adult education offers a context where senior

citizens can be included in society, experience meaningfulness, and even

4
create the conditions for their own well-being. In Sweden, there exist formal

adult education systems that have enjoyed more success than others with

respect to attracting groups of senior citizens who traditionally have not

participated in the same degree in this domain.

The Folk High School is one such educational system. The purpose of

this article is to provide a description of how Folk High School senior courses

are organized and what role the courses that are offered there play in the

participants' lives with respect to meaningfulness, their well-being, and life-

long learning. Eight focus group interviews with 33 participants were

conducted at eight different Folk High Schools in southern Sweden. The

results of this study indicate that Folk High Schools' senior courses are

organized together with the participants and in such a manner that interaction

with participants from other courses is made possible. This interaction gives

rise to an unpretentious- and, in a broad sense, an intercultural learning

experience. The participants experience this as meaningful, and as something

which impacts on their quality of life in a positive manner. Furthermore, it

plays an important function in the participants' continued life-long learning.

http://dx.doi.org/10.1080/03601277.2020.1712773

Georgia Educational Researcher, v17 n1 Article 2 p11-21

January, 2020

Senior citizens are becoming a larger and more significant part of the

workforce as they desire to work longer. Companies have found these

5
individuals bring valuable skills to the workplace; however, they frequently

need to update those skills or pursue new degrees. Since 1976, Georgia has

had a law granting senior citizens tuition waivers in the state's public higher

education

institutions, thus allowing them the ability to take courses to update their skills.

This study assessed the current status of the tuition waiver program by

reviewing web sites of the 26 institutions in the University System of Georgia

to determine how well the program is publicized.

It also reviewed enrollment data to determine whether senior citizens

are taking advantage of the benefit. The results reveal that web sites vary

widely in publicizing the program, very few sites are easy to navigate, and a

very small proportion of senior citizens are utilizing the tuition

waiver. It is recommended that institutions improve their sites to enhance

awareness and enrollment. Also, chambers of commerce, workforce

development agencies, and senior citizen support agencies are encouraged

to market the program more widely, thus providing benefits to the individuals,

employers, and the economy.

https://eric.ed.gov/?q=Senior+citizens+information+system+

+&pr=on&id=EJ1242351

MATEC Web of Conferences 342, 2021

Sorina Corman

6
 The paper presents an inventory of standards, indicators, procedures

and tools that ensure the assessment and monitoring of quality in elderly-

oriented social services and proposes a synthetic analysis of the concept of

“elderly people” as reflected in documents specific to the field of social

assistance. Data analysis follows the classic stages of content analysis:

inventory of standards, indicators, procedures and tools; standardization of

the information contained in the aforementioned quality standards,

classification into units of analysis, establishment of the main categories of

analysis, coding and final analysis of the data. The information obtained was

broken down into three categories: senior citizens in specific roles, the elderly

in the relational system, this age group in the dynamics of integration. Each

category resulting from the analysis provides a specific picture of the life

dimensions of institutionalized seniors. The main conclusion is that the

intervention of social workers in a quality management system can be

correlated with these resulting dimensions, and one can start from these

indicators when it comes to the elaboration of intervention techniques and

tools.

https://search.proquest.com/openview/07292b0a013a305b5dc68e233730e0d

4/1?pq-origsite=gscholar&cbl=2040549

Rogie Royce Carandang

October 4, 2019

The Philippine government is facing a burden of improving health and

social services for both the growing elderly and young population. The extent

7
of discussion on aging issues and concerns, however, is minimal at best.

Therefore, this study aimed to examine the perceptions of unmet needs and

to explore the coping mechanisms of senior citizens across local stakeholders

in an urban area in the Philippines. In this qualitative study, we collected data

using focus group discussions among senior citizens (n = 4) and health

providers (n = 4) as well as in-depth interviews among local administrators (n

7). We analyzed the data through thematic analysis using the social

determinants of health as the theoretical framework. We used qualitative

research software NVivo10®to track the coding and manage the data. Four

major themes related to unmet need emerged in the analyses: (1) financial

security, (2) health care services, (3) age-friendly environment, and (4) family

support. Senior citizens responded either positively or negatively to cope with

the challenges associated with aging. The government must then revisit

existing national policies to address their unmet needs. Actions should be

taken to strengthen positive coping and modifying the negative coping

mechanisms, with a particular focus on community and family interventions.

https://www.google.com/url?

sa=t&source=web&rct=j&url=https://www.mdpi.com/1660-

4601/16/19/3745/pdf&ved=2ahUKEwiz_5SC1tXyAhVSaN4KHWI_DS0QFnoE

CAQQAQ&usg=AOvVaw3ZXbukyUnlw07yWpCMjUPl&cshid=163022292275

Alfred Antonio

8
 July 2017

Within the framework of decentralization and implementation of existing

national laws, this paper discusses the role of the local government units

(LGUs) in planning and implementing projects for the elderly at the sub-

national levels. As noted, LGUs allocate a small portion of their Internal

Revenue Allotment (IRA) for senior citizens' projects and activities to provide

incentives such as cash grant and free hospitalization and checkup over and

above

benefits the elderly receive from RA 9994 or the Expanded Senior Citizens

Act of 2010 – a 20% discount on food and medicine purchases and the

implementation of a social pension program for indigent senior citizens 65

years old and above. While the Office for Senior Citizens Affairs (OSCA)

under the office of the mayor has improved in the issuance of the senior IDs

required to be able to avail of the discount, concerns have been noted as

regards ensuring that all seniors have the IDs and in monitoring the local

implementation of the discount itself, together with the DSWD. Moreover,

most LGUs have problems with budget, current capacity of the OSCAs in

carrying out tasks and functions, and their agenda in implementing projects

for the elderly. LGUs need to professionalize OSCAs' operations in terms of

computerizing and updating senior data, and to coordinate more with the local

and regional DSWD. The LGUs, through the OSCA and in coordination with

DSWD, must ensure the swift implementation of the social pension program

owing to the nature of the clientele.

9
 Overall, the LGU's response is more on the dole-out side, not yet on a

level that will allow for the elderly to take a more active stakeholder's role in

managing their own affairs.

https://www.researchgate.net/publication/304019209_Filipino_Senior_Citizen'

s_Care_Management_Current_Status_of_Local_Government_Units'_Respon

se

CONCEPTUAL FRAMEWORK

The paradigm below represents how and why the project takes place

and to understand its activities. To demonstrate the input, process, and output

of the being said project.

INPUT PROCESS OUTPUT

 Senior Citizen  Search record
Record  Print Record
 User
 Add, Update  Member Report
Information
member
 Survey

Figure 1: Conceptual Framework

10
DEFINITION OF TERMS

Add/Update Member – the state of being a member or to make

someone

Print Record – a printed record produced automatically print out.

Survey – is a method of gathering information from a sample of

people, traditionally with the intention of generalizing the results to a

larger population.

User Information – transferred across the functional interface between

a source user and a telecommunications system for delivery to a

destination user.

Pension – The beneficiaries aged between 60-79 years are entitled to

get a monthly pension of Rs. 200, and beneficiaries aged over 80 years

get a pension of Rs. 500

11
 CHAPTER III

OPERATIONAL FRAMEWORK

 MATERIALS

HARDWARE

Input Device

Group will make use of keyboard and mouse (USB compatible) to input

data and records to the system

Output Devices

The system to be created will make use of a monitor that

support all kinds of screen resolution from 800x600 to

1920x1080

SOFTWARE

The researchers will be needing the following software to develop end

run the system

Operating System: Windows 7/8/10

Language; PHP, , XAMP,

12
 IDE: sub time Text 2.0 Eclipse

Data base: My SQL server/ phpMyAdmin (Backend)

DATA

The data in this study were collected by the researchers from the

respondent of their Respective Barangay of Luan, Dulag Leyte from their

senior citizen organization and the data we gathered was updated in the year

at 2020-2021

SYSTEM ENVIRONMENT

The system was conducted to the Organization of the senior citizens

office to the Barangay Luan Dulag Leyte. Below is the

organizational/profile of the Senior Citizens.

 The system was conducted to the Organization of the senior citizen’s

office to the Barangay Luan Dulag Leyte. Below is the

organizational/profile of the senior citizens.

PRESIDENT
BEENVENIDO P.
LOBREGO

TREASURER SECRETARY
ENCARNACION M. LILIA CANALES
LOBREGO

V-PRESIDENT
EDUARDO M.
BALDO
AUDITOR AUDITOR

ADILINA B. PINADA ALICIA R. BALDO

13
 The project is a system database driven system that will automate the

process in recording and keeping the record of Senior Citizens in the

Barangay Luan, Dulag Leyte. The system will eliminate the manual

 This study will be conducted in the Barangay Luan Dulag Leyte was

composed of various users, specifically the barangay personnel and

administrator to update the necessary information that the study

needed. The barangay personnel has the task to manage the data from

the barangay including seniors profile at Brgy. Luan Dulag, Leyte.

 method and will provide an efficient way to properly manage the

information

 The system focuses only in the Barangay Luan Dulag Leyte. A

database system would be useful to the organization of the senior

citizens. Since manual procedure has a lot of Drawback like keeping

records, and especially human error.

 METHODS

EXPERIMENTAL DESIGN/ MODEL USED

14
 The developer used in software development was the

“Waterfall” Waterfall model was used in the development of

senior citizens management system of the Organization in

Barangay Luan Dulag Leyte. The waterfall model is a

Sequential (non-iterative) design process, used in software

development process in which progress is seen as flowing

steadily, Requirement Phase, System Design, System

Development, Testing, System implementation.

REQUIREMENT

DESIGN

DEVELOPMENT

TESTING

IMPLEMENTATION

Figure 2. Waterfall Model

PROCEDURES FOR THE DIFFERENT PHASES

REQUIREMENTS

15
In this Phase, the researcher gathered from the stuff of the

organization through interview and survey. The requirement

captured will be used for the documentation of the system.

DESIGN

After acquiring the requirement, the next phase will be taken

which is to Design.

Design here means both the physical and Logical design of the

system which is based on the Requirements. Physical design is

about the specification of the hardware to use while Logical

design is about how the system will work. So, the researcher’s

analysis and come up with the system architecture. Hardware

and

Software specification already mentioned. Below are the System

and Design (SAD).

DEVELOPMENT

Front end since the Senior Citizen Information Management

System is an application, the front end of the system is made up

of web elements and developed using Php, Bootstrap, mySqL

Backend of the System runs through a server-side scripting

language Php with a Relational Database Management system

namely MySQL.

TESTING

16
 After the development phase, the testing of the system will be

done in this part, the developed system will be tested in

compliance with the System Requirement. Every part of the

system requirements or referred as modules will undergo for

Testing. This is also known as unit.

IMPLEMENTATION

Is the last part of the waterfall If the testing passed, the

proposed system will now be implemented to the research

respondent Senior Citizen Information Management System in

Brgy Luan Dulag, Leyte.

PROCEDURES FOR THE DIFFERENT PHASES

1) Communication – requirements gathering

 We conduct a survey to the office of the Senior Citizen organization in

Brgy Luan and we used an questionnaire to validate the total seniors

residents.

 Functionality is the ability of the system to do the work which it was

intended of all the requirements functionality has the strongest

relationship to architecture.

 These are the requirements that the end user specifically demands as

basic facilities that the system should offer. A non-functional

requirement.

17
 Context Diagram

SENIOR
CITIZENS
INFORMATION
SENIOR CITIZEN
SENIOR CITIZENS INFORMATION
INFORMATION
MANAGEMENT
SYSTEM OF BRGY
SENIOR CITIZENS
LUAN DULAG, LEYTE

ADMINISTRATOR
MEMBER COPY SENIOR CITIZENS
OF RECORD DATA REPORT

SENIOR CITIZENS
RECORD, COPY

Figure3.Context Diagram

The figure above shows that context diagram, defines the boundary between

the system. As shown in the figure, the administrator can manage the system

18
 it can add, update, print, The Senior Citizens provides copy and can view the

system homepage.

DATA FLOW DIAGRAM

Senior Interview
citizens Senior Citizens
Information

Save data Update data

Store data
DATABASE
Admin
Read data

Figure4.Data Flow Diagram

19
The Figure above shows the data flow diagram that runs inside and outside

the system and interacts with its entities. Using this diagram, it determines the

Administrator user and Senior Citizen user. This will lead to the inventory

which will be saved also to the database.

Figure5.System Flow Chart

START

LOG IN

ENTER USER NAME,

AND PASSWORD

NO
CORRECT
CREDENTIAL

YES

SENIORS MEMBER
WHAT
ROLE?

Admin

DASHBOARD
20
 PERSONAL INFORMATION

ADMIN

EXIT

ADMIN
PERSONAL INFO
B ACTION
A

EXIT

END
A

PERSONAL
INFORMATION

HOME
D
ACTION

ADD, EDIT, DELETE

ADD, EDIT

INPUT USER
DATA

SAVE USER DATA

21
 Figure6 Personal Information System Flowchart

seniors’ credential admin credential

Display
ACTION? Display
Credential
credential

Add, Edit, add, edit,

Delete D delete

Input senior
input admin
citizens data
data

Save, add
data
save, add data

Figure 3. shows the process of the administrator flow chart of the senior

citizens information management system. It starts in login page, the system

checks if the user is registered to log in, if yes, it checks if username and

22
password are correct, then if authenticate, the system identifies the account if

it is an administrator or office staff user account. Administrator account holds

manage member, and manage the system. Under manage member, the

administrator can add, and update members record. It can manage staff, add,

edit and update records while in manage system and print records.

Figure 4. Program flow chart

START

INPUT, USERNAME, &

PASSWORD

23
DISPLAY ERROR;
“INCORECT LOGIN CREDENTIAL”
 CORRECT
CREDENTIAL

LOG IN
SUCCESFULLY

END

OBJECT MODELING

FIGURE 5. Use Case Diagram

Login/Logout Register New

Senior
<<extend>> Citizen

Verify User
Type
<<extend>>
Admin
>>
<<extend>>
>>

Manage 24 View
Citizen Profile Announcement
 include
seniors
<<extend>>
> >>

Print Senior
Citizen
Information
Record

In Figure 4. Shows the capability of actors of the Senior Citizens information

management system It is the simplest representation of the staff interaction

with the system and depicting the specification of a use case. Administrator

and the office staff have an authority to manage member data .

Figure 6. Sequence Diagram

25
 Figure 7. Activity Diagram of Administrator of the System

Figure 7. Shows the activity

SENIOR of Administrator. The Administrator can manage
CITIZENS
ADMINISTRATOR
the member, create user role and manage also the system.
MANAGEMENT
INFORMATION SYSTEM

26

LOG IN
 Figure 8. Activity Diagram of Office Staff of the System

SENIOR CITIZENS
SENIOR CITIZENS
INFORMATION
MANAGEMENT
SYSTEM

LOGIN

CHECK USERNAME
&PASSWORD

REGISTRATION VIEW, UPDATE PROFILE

PRINT REPORT

LOGOUT

27
 Figure 8. shows the activity of the Senior citizens dashboard inside the
system. It provides viewing of the members and latest list of senior citizen’s
member.

 Design

Database Schema

Login users Profile _tbl

Login _id Profiles _id
username name
password address

gender

age

birthday

Contact number
status

Seniors citizens _tbl

Profiles _id
name
address
gender Report tbl
age
birthday report _id
Contact number
status report _date

Member _id

Republic of the Philippines

28
 Eastern Visayas State University
Dulag Extension Campus
Dulag, Leyte

Bachelor of Science in Information Technology

USER ACCEPTABILITY

This is to certify that the “Senior Citizen Information System of Brgy.

Luan” developed by (name of proponents) gone through a User Acceptance

Testing (UAT), evaluated and therefore accepted by the staff of the

organization of Brgy. Luan Dulag, Leyte

Approved & Accepted by;

BEENVENIDO P. LOBREGO

PRESIDENT

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