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    Handout - Supplies and Logistics in Education in Emergencies

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    Joseph P. Cagcon
    This document outlines key points for managing supplies and logistics for education in emergencies. It discusses setting specifications for emergency supplies, identifying transportation methods, and stockpiling common supplies near schools. The document also lists examples of education supplies and provides strategies for timely distribution, such as stand-by procurement agreements, emergency funding, localizing materials, and instructions for using unfamiliar items. Coordinators are responsible for damage assessments, connecting partners to provide supplies, and monitoring support to affected schools.

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    Handout - Supplies and Logistics in Education in Emergencies

    Uploaded by

    Joseph P. Cagcon
    29 views3 pages
    This document outlines key points for managing supplies and logistics for education in emergencies. It discusses setting specifications for emergency supplies, identifying transportation methods, and stockpiling common supplies near schools. The document also lists examples of education supplies and provides strategies for timely distribution, such as stand-by procurement agreements, emergency funding, localizing materials, and instructions for using unfamiliar items. Coordinators are responsible for damage assessments, connecting partners to provide supplies, and monitoring support to affected schools.

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    Handout_Supplies and Logistics in Education in Emergencies

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    This document outlines key points for managing supplies and logistics for education in emergencies. It discusses setting specifications for emergency supplies, identifying transportation methods, and stockpiling common supplies near schools. The document also lists examples of education supplies and provides strategies for timely distribution, such as stand-by procurement agreements, emergency funding, localizing materials, and instructions for using unfamiliar items. Coordinators are responsible for damage assessments, connecting partners to provide supplies, and monitoring support to affected schools.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    29 views3 pages

    Handout - Supplies and Logistics in Education in Emergencies

    Uploaded by

    Joseph P. Cagcon
    This document outlines key points for managing supplies and logistics for education in emergencies. It discusses setting specifications for emergency supplies, identifying transportation methods, and stockpiling common supplies near schools. The document also lists examples of education supplies and provides strategies for timely distribution, such as stand-by procurement agreements, emergency funding, localizing materials, and instructions for using unfamiliar items. Coordinators are responsible for damage assessments, connecting partners to provide supplies, and monitoring support to affected schools.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 3

    HANDOUT _ : SUPPLIES AND LOGISTICS FOR EDUCATION IN EMERGENCIES

    This handout on Supplies and Logistics for Education in Emergencies outlines the key points to
    ponder in making EiE supplies timely and relevant.
    A. Key Supplies and Logistics Activities Decisions
     Set Standard specification of each supply item
     Identify suppliers
     Undertaking the procurement process
     Identify Storage Facility of Bulk Stocks
     Conduct regular inventory
     Packaging and Packing
     Establish procedures for requests and dispatch/delivery
     Identify specific means of transport of supplies to different types of terrain (flat,
    mountainous, islands, narrow passageways)

    These are the standard supplies and logistics processes. All of them are taken care of by supplies
    and procurement officers of each office. But there are 2 of these steps that DRRM coordinators
    must influence:
    1. Setting of standard specifications. Specifications of emergency supplies may be different
    from specifications of regular education supplies. Learning materials maybe in the form of
    kits which maybe communally used. The number of items may also be more or lesser
    because of the movement of families after disasters. Supplies must also include hygiene
    kits which are very critical for children during emergency periods.
    2. Identifying means of transport of supplies. Responses during emergency periods are
    about saving and sustaining lives so emergency education supplies should be delivered
    faster than the usual. Also during emergencies, movements of goods should be very well
    taken care of as the usual routes and thorough fares maybe closed. Alternative modes of
    delivery/forwarding must be considered.

    B. Key Education in Emergencies Supplies

    Learning Teaching Furniture Hygiene and Sanitation Others


    Materials Materials Supplies
    Notebooks Notebooks and Teachers’ Soap Recreation Kits
    Writing Pens Tables and Toothpaste Bags
    Materials Chalks or chairs Toothbrush Tarpaulins
    Art and activity Markers Student Towels Tents
    materials Writing Chairs and Water
    (colors, rulers, Boards/Materials Tables Bottles/Dispensers/purifying
    scissors, paste, tables
    etc) Sanitary Pads
    Books
    Subject Specific
    Learning Kits
    (Ex. Science kits
    or maths kits)
    ADM Modules
    ECE Kits

    1
    C. Some Strategies for Timely EiE Supplies Distribution

    Supplies and logistics during emergencies cannot be “business as usual” as the objective is to
    support and sustain life. But since usual procurement processes for supplies and services really
    take a long time, some strategies could be undertaken to make the process faster.
    1. Stockpiling. This means pre-positioning of common EiE supplies as part of disaster
    preparedness measures. To the extent possible, stockpiling should be done as close to the
    schools as possible.
    2. Stand-by arrangements. These arrangements are ready agreements with service providers
    and suppliers. This means that there is a stand-by contract to supply materials or to transport
    supplies but which will only be in effect once there is a disaster or an emergency. This also means
    that the standard specifications of supplies are already defines and the necessary procurement
    processes already undertaken.
    3. Emergency funding for supplies procurement and transport. This is a stand-by allocation for
    procurement of EiE supplies and services. One common mistake is to allocate funds only for the
    procurement of goods, not realizing that transport of emergency supplies could reach sky-high
    process during disasters. (Ex. 1 truckload from Manila-Tacloban during Yolanda cost P
    100,000.00).
    Emergency funding for supplies procurement and forwarding should be part of annual DRRM
    budget.
    4. Localize and adapt materials. Procurement of supplies in a massive emergency is a challenge
    so localizing the supplies is a good alternative. ECD kits and manipulative toys for example could
    be made out of materials available in the community. (What other EiE supplies could be
    localized?)
    5. Localized procurement. As centralized procurement would mean gibber logistical costs
    (warehousing and transport/forwarding), it is best the procurement of goods or supplies are
    localized if they are locally available. This reduces cost significantly and locally procured goods
    or supplies reach the target recipient faster and in better condition. Stand-by arrangements could
    be made with local suppliers.
    6. Instruction of use. As EiE supplies are sometimes not of the same type or appearance as the
    usual education supplies, it is best that they come with guidance for use. This maximizes the
    functionality and relevance of the EiE supplies (ex… tents, set school kits, ECD kits etc.). The
    instruction should be written in a language that the recipient can understand.
    D. Role of DRRM Coordinators in EiE Supplies and Logistics

    • Provision of damage assessment reports and identifying EiE supplies needed


    • Coordination with internal and external partners in the provision of EiE supplies to affected
    schools
    • Monitoring of support to affected schools

    2
    E. The Philippine Response Cluster
    Executive Summary

    JUN
    Executive Summary

    National
    Chairperson, NDRRMC Disaster
    Response Plan
    for Hydro-
    Meteorological
    Disaster
    Vice Chairperson for (DRAFT)
    Response (DSWD)

    DepEd DOH OCD DILG

    HEALTH
    Education (WASH, Medical, Logistics Mgmt of the
    Nutrition, & MHPSS) Dead and
    Missing (MDM)
    DSWD Emergency
    DND through the AFP Telecoms

    FNI Cluster
    Search,
    PCCM (Protection Rescue &
    Camp Coordination Retrieval
    and Mgmt)
    Page
    Page 10

    Figure 2.3 Organizational Structure of the Response Clusters


    11

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