Professional Documents
Culture Documents
Internship Report
Internship Report
Internship Report
Declaration
The project is my own and has not been presented for degree and/or course project in any
another university. I uniquely prepare report after completion of two months of work in
Ethiopian Institution of Agricultural Research.
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Name Signature
This is to certify that i have read this project that in my understanding it is fully adequate, in
scope and quality, as a project for as internship project.
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It is approved that this project has been written in compliance with the formatting rules laid
down by the school of the university
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Acknowledgement
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Executive Summary
I have been in EIAR Main Office for two months due to internship participation. It was very
good time I enjoyed working with devoted staff members, gaining work practice and oriented
with the responsibility of the job.
I got devoted supervisor who follows day to day activities to succeed our assignment carefully
and to get good experience. So I had a good time, got good experience and learned a lot about
ICT system.
I also learned a lot about new life system in working area I were family dependent and i did not
face anywhere to work but in the given time I passed as full time worker in office, and that was
new for me and I enjoyed, for future it will not be new for me.
Finally, I completed my assignment successfully and happy for passing good time with good
staffs and performed my duties perfectly.
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Table of Content
Contents
Part One ........................................................................................................................................................ 2
Declaration .................................................................................................................................................... 2
Acknowledgement ........................................................................................................................................ 3
Table of Content ........................................................................................................................................... 5
List of table and figures ................................................................................................................................ 6
List of ACRONYMS .................................................................................................................................... 7
Part Two ........................................................................................................................................................ 8
2 Company Background: .............................................................................................................................. 8
2.1 EIAR in Brief .......................................................................................................................................... 8
2.2 Its Main Products and Services ............................................................................................................. 10
2.3 Its main customers or the end users of its products or services ............................................................ 11
2.4 Organizational Structure ....................................................................................................................... 12
2.5 Its Work Flow ...................................................................................................................................... 15
Part Three .................................................................................................................................................... 16
3 Internship Experience: ............................................................................................................................. 16
Part Four ..................................................................................................................................................... 21
4.1 Summary of the Project ........................................................................................................................ 21
4.2 Problem Statement & Justification ....................................................................................................... 21
4.3 NEED FOR THE SYSTEM.................................................................................................................. 22
4.4 Objective of the Project ........................................................................................................................ 22
4.5 Methodology ......................................................................................................................................... 23
4.5.3 User Interface ..................................................................................................................................... 24
4.6 Results and discussion .......................................................................................................................... 27
4.7 Conclusion and recommendation .......................................................................................................... 27
Part Five ...................................................................................................................................................... 27
5.1 General Conclusion and recommendation ........................................................................................ 27
References ................................................................................................................................................... 28
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List of table and figures pages
Fig 1.115
Table 2.117
Table 2.224
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List of ACRONYMS
EIAR
*Ethiopian Institution of agricultural Research
EARS
* Ethiopian Agricultural Research System
IAR
*Institute of Agricultural Research
RARIs
*Regional Agricultural Research Institutes
HLIs
* Higher Learning Institutions
EARO
*, Ethiopian Agricultural Research Organization
FTC
* Farmers Training Centers
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Part Two
2 Company Background:
The Ethiopian Agricultural Research is one of the oldest and largest agricultural research
systems in Africa. EARS have evolved through several stages since its first initiation during the
late 1940s, following the establishment of agricultural and technical schools at Ambo and
Jimma. In 1955, a full-fledged agricultural experiment station was established at Debre Zeit
(now named Debre Zeit Agricultural Research Center) under the Imperial College of
Agricultural and mechanical Arts (now called Haramaya University) and had been continued as
the major research entity until the mid-1960s. In 1966, Institute of Agricultural Research (IAR)
was established as the first nationally coordinated agricultural research system in Ethiopia.
Institute of Agricultural Research (IAR) was established with a mission to formulate national
agricultural research guidelines, coordinate National Agricultural Research System, and
undertake research in its centers and sub-centers located in various agro ecological zones of
Ethiopia.
The EAR consists of Federal and Regional Agricultural Research Institutes (RARIs), and Higher
Learning Institutions (HLIs). EIAR is responsible for the running of federal research centers, and
RARIs are administered by the regional state governments. In addition to conducting research at
its federal centers, EIAR is charged with the responsibility for providing the overall coordination
of agricultural research countrywide, and advising Government on agricultural research policy
formulation.
Currently, the EIAR comprise 55 research centers and sites located across various agro-
ecological zones. The research centers vary in their experience, human, facility, and other
resources capacities. Some of the research centers and sites have one or more sub-centers and
testing sites.
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In Ethiopia, agricultural research underwent significant reform in the early 1990s following the
declaration of a decentralized political system of Government of the Federal Democratic
Republic of Ethiopia. The National Agricultural Research System has prearranged as including
the Federal Research Institute, the Regional Agricultural Research Institutes (RARIs) and
research undertakings of Higher Learning Institutions (HLIs). In 1993, numbers of IAR research
centers were transferred to the regional governments and become independent research centers.
During this time, Ethiopian Agricultural Research Organization (EARO) has established with
new set up in 1997 by Proclamation number 79/1997 and later it is renamed as the Ethiopian
Institute of Agricultural Research (EIAR) on 25th October 2005.
(1) To generate, develop and adapt agricultural technologies that focus on the needs of the
overall agricultural development and its beneficiaries;
(2) To coordinate technically the research activities of Ethiopian Agricultural Research System;
(3) build up a research capacity and establish a system that will make agricultural research
efficient, effective and based on development needs; and (4) popularize agricultural research
results.
Mission
EIARs mission is to conduct research that will provide market competitive agricultural
technologies that will contribute to increased agricultural productivity and nutrition quality,
sustainable food security, economic development, and conservation of the integrity of natural
resources and the environment.
Vision
EIAR aspires to see improved livelihood of all Ethiopians engaged in agriculture, agro-
pastoralism, and pastoralism through market competitive agricultural technologies.
Values
EIAR sustains the commitments included in the following set of core values:
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Excellence
Effectiveness
Quality
Integrity and professionalism
Tolerance and mutual respect
Social and public responsibility
Adapt and develop appropriate technologies that enhance productivity and quality that
significantly contribute to:
Food security
Export
Raw material for industries and import
substitution
Supplementary income generation and
Sustainable production system
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Small scale irrigation management
Agro-forestry
Core Functions
2.3 Its main customers or the end users of its products or services
Farmers
Pastoralists
Agro Pastoralists
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Industries
Agro industries
Private investors
Seed industries
Research directors are answerable to the DG and DDG, and carry out responsibilities assigned to
them. Core research and technical directors guide, coordinate and oversee research in their
respective disciplines. The followings are core research and technical of EIAR:
Crops
Livestock
Natural Resources
Agricultural Mechanization
Agricultural Economics
Technology Transfer and Commercialization
Agricultural Biotechnology
Climate and Geospatial
Agriculture and Nutrition Research Laboratory
Technology Multiplication and Seed Research
Technical Supportive
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Support processes
Support processes are answerable to DG and DDG and carry out responsibilities assigned to
them. Their major duties are related with administrative support for discharging effectively the
duties and responsibilities of the Institute. The following offices represent support directorates of
the Institute
Internal Audit
Engineering and Maintenance
Ethics and Anti-Corruption
Finance, Procurement and Property Management
Human Resources Development
Legal Affairs
Civil Service Reform
Vehicle, Farm Machinery Maintenance and Transport
Civil Service Reform
Information and Communication Technology
During its formative periods, the Institute started agricultural trials in crops and livestock at some
selected research centers. Accordingly, the first crop variety was released in 1969 by the then
National Crop Improvement Committee. Since then, EIAR has made tremendous efforts to build
the national capacity of agricultural research, and to produce, and introduce improved
technologies, focusing on fostering agricultural growth and development in the country.
For the past five decades, EIAR has released over 3000 improved crop varieties and livestock
breeds, pest and disease control methods, crop production and livestock husbandry methods, pre-
and post-harvest technologies and recommendations by undertaking scientific research activities
on various areas in crop, livestock, land and water, biotechnology, climate, farm machineries and
agricultural economics.
Among the major achievements, the release of CBD resistant coffee varieties to in 1960s, the
supply of the first superior hybrid maize varieties in 1980s, and the release of yellow rust-
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resistant wheat varieties in 1990s can be mentioned. Regarding technology extension, it has been
able to improve an adoption level of 62-96% in wheat, 56-64% in maize, 76% in tef, 40% in
lentil, 26% in chickpea, and 100% in malt barley. In a nutshell, EIAR has served as a technology
power house by releasing over 1100 improved crop varieties applied in the national agricultural
sector. On account of this reason, the institution has got the National Science, Technology and
Innovation award in the past four consecutive years for its outstanding achievements on tef,
coffee, wheat, chickpea and lentil, potato, poultry, malt barley, disease control, medicinal and
spice research.
By advancing its scientific research capacity, creating technology capital and ensuring
technology security, the institute is working towards meeting the growing demand for
agricultural technologies created in different chapters of the journey to the countrys
renaissance.
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2.5 Its Work Flow
Fig 1.1
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Part Three
3 Internship Experience:
This internship experience was very valuable to me in so many ways. Theory without practice is
nothing. That`s the whole point of this internship.
In the internship period we (me and my friend) dealt with many projects which helped us
develop our skills. Our stay in the firm definitely had greater advantage in providing the lack of
practical exposure.
The work task I have been executing is developing web system for EIAR employees. There is
cafeteria only for the employees which is very less cost according to the outside and gave service
for all office employees. And I have been developing caf management system.
System Development is the process of defining, designing, testing and implementing a software
application. We followed almost all the steps to develop our system. These are: -
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Feasibility study
SRS document
Implementation
As our advisor guided us, we first prepared the feasibility study. This helped us to identify and
know the problems in detail.
The SRS document was very difficult to prepare because we didnt have much time to complete
both the SRS and the implementation. We focused more on the report writing and the
implementation.
We developed a web application. It only works in the companys network. We used the object
oriented approach to develop our system.
Table 2.1
The major challenge and problem I have been facing and identifying while performing my task is
as I try to say in the above the cafeteria that gave service for the EIAR employees use manual
system, loss of time and so much man power and am trying to solve this problem.
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Solutions for our problems and challenges
I propose as a solution for the above selected problem is to automate the current manual
system in to online system
We highly devote to work on coding when they show us something we exercise it
repeatedly
We didnt to force them to be with us, we just working on our selfs.
We use internet using switch. We connect the switch to the port and then we connect our
computer to the switch.
Practical Skills
To be beneficial in given chance I have to search for best organization where modern Computer
System is practically on use. I got EIAR which is a modern system are practical and I start my
internship. To be honest I got so many things more than I expected. As I try to mention in the
above I were in web development team and when I was 3rd year in campus I take ip course and in
case I forget a little bit about how to develop web sites. And when I joined web development
team I start remembering in practical that I have learned in a class. I see how to develop different
kinds of webs using different kinds of web development softwares like adobe dream weaver and
xamp web server. I see a lot of web development techniques because the team has 5 members
and those all have different kinds of techniques to develop websites and that was a very best
advantage for me. Using these advantages, I try to solve one of major problem in the company
and most of the members didnt notice this problem because they were having so much work.
Theoretical Knowledge
In terms of upgrading my theoretical knowledge the taking part in the developing process of web
sites from a scratch, which was all new for me and has improved my practical skills in having
seen, experience and gaining a lot of guideline on how those tasks were executed. In addition to
these one of my team member task is to develop android application and I got theoretical
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knowledge on how to develop android application a little bit using eclipse software, phone gap
and html5 language to develop hybrid android application and then I myself start go forward to it
in just theoretical level.
In terms of improving team playing skills its another benefit I had gained was how to be a team
player. A single project involves more than one person. Each person has an important role in the
project. In dealing with a few other people, being a team player is important for the success of a
project. it`s important to fit in with the team and understand each other and tolerate each other
for the sake of the job and overall environment.
we are used to working in teams in school, the difference is this was we (me and my friend) were
building a caf management System for the company that directly helps employees, hosts, the
caf manager and have a great impact on the development of effective and efficient work.
Leadership Skill
In terms of improving my leadership skill what i got is when someone takes a place of leadership
he/she should be punctual, reliable, be confident, and open minded. He/she should recognize the
value of team work, should committed to offer quality of service.
Working in this company helped my leadership skills in many ways. It increased my creativity; it
made me more trustworthy and more responsible in my work. I became more positive in
accepting feedbacks for our system.
Work Ethics
In terms of understanding work ethics, I have learned and read some things about work ethics
and related issues but now I had experienced those things and more in my internship. So being
able to have the opportunity to practically do the theories that i have learned is another
advantage. And most importantly the great advantage of all is that it was a great preparation for
the work life that is waiting for me ahead.
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Entrepreneurship skills
I observed that Entrepreneurship is the capacity and willingness to develop, organize and manage
a business venture along with any of its risk in order to make a profit or the activity of setting up
a business or businesses, taking on financial risks in the hope of profit. Generally, as I observed
during my internship to be an entrepreneur i must have the following skills: -
Resiliency; - the ability to weather the ups and down of any business. This skill
enables me to keep going when the outlook is bleak i.e. see and evaluate business
opportunities.
Focus: - after setting a long term vision, i must know how to laser focus on the
very next step to get closer to the ultimate goal.
Find and manage people
Self-reflection: - I must allow downtime to reflect on the past and plan for the
future.
Must risk taker.
Do works that go along with in time.
Interpersonal Communication Skill
While doing this internship program I have faced different challenges. But by the cooperation of
all the both of us and the advisor now we are able to reach to the final result. I.e. we all strongly
fight these challenges and take the turn to the front.
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Part Four
4 Project Work:
The EIAR online caf management system is web based system which is easy and simple to use.
It consists to actors which access the system those are the caf manager and the employees.
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Prepared foods, soft drinks and hot drinks are not accurate because they dont know
how much of them need the service or not
Focusing on the drawbacks and inadequacies of the existing system, the new system is
designed which could well replace the existing system.
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4.5 Methodology
4.5.1 Fact finding techniques
The data collection instruments used to gather accurate information about the existing system
and the requirements for the new system. Interviews and questionnaires were administered to
Stakeholders like employees, hosts and caf manager to collect user requirements. Observation
of the current existing system was done at the cafe in order to find out how the existing system
functions, the problems encountered and how they can be solved by the new computerized
system.
To get a precise data, we used the following data collection techniques. Those are: -
A. Interview: - to get the basic information and background information about the existing
management system, me and my friend has interviewed the hosts and some employees
about the services that are given to them, and the problems associated with that
environment.
B. Direct observation: even though interview is very important to gather information,
direct observation is simple and I and my friend physically observe information that
cannot maintain from the interview or others and also it is important if they are unable to
communicate with others because of the difficulties they have to the language.
C. Questionnaires: since employees as well as hosts of EIAR cafe have work load they
cannot able to answer/give information what we ask. So we prepare some sample
questions to get prcised information.
D. Existing document: To get more information about the project we use earlier documents
that help us to develop the project. During the analysis of documents, we give a special
consideration to those documents which can bring more features to the project.
While developing the project starts from the documentation to the implementation we use the
following case tools:
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Activities Tools
Documentation MS word 2007,2010
Design Adobe Dream Weaver
Editing Paint, Macro media flash 8
Script languages PHP, JavaScript, CSS, HTML
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Admin login page
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Employee Create Account Page
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4.6 Results and discussion
Comparing to existing manual system, it performs at a faster pace.
System gives better feedback.
Timely and accurate services are available to the employees.
The system provides greater processing speed consistency.
Chances of errors are much low.
Provides high security the system and hence unauthorized user can be prevented.
Time taken for overall service is reduced.
Forms are very user friendly.
Ease of operation.
Part Five
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students get a good experience out of it. Finally, the company (EIAR) is a better place for future
students to get more skills and knowledge.
So now i strongly recommend that the department that gave the internship program for the
coming students, it has to provide them with better service than the present in better way, giving
orientations how to proceed, offering guest to provide them with more experienced work when
there is in campus, support morally, manually, forming good relation with students, giving
students description of each phases and so on. So that it will get what it expects from its students
and satisfy with them.
And finally I would like to thank my supervisor in every task we were given we asked for her
opinion and she was more than happy to help us in any way that she could. She was very
encouraging and supportive for the whole experience; she would show us ways to easily and
quickly get things done. We were more productive at work because she made it a friendly
environment.
We were always checked up on whether she was in the office or not. She was never hard on us
but she made sure we took our job seriously. We were not allowed to be reluctant with the
outcome of any task whether it`s big or small. Every task had to be executed with care. Every
task had to be completed within the given days. This helped us shape ourselves to be more
responsible and efficient.
References
I used different reference to do my project and for different purpose. Like
EIAR assessment manual.
EIAR Documentations
www.eiar.gov.et
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